04:02:08 #startmeeting 04:02:08 Meeting started Sat Jan 18 04:02:08 2014 UTC. The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:02:08 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:02:10 tuanta: yup 04:02:13 #meetingname apac 04:02:13 The meeting name has been set to 'apac' 04:02:22 #topic Rollcall 04:02:27 .fas tuanta 04:02:28 tuanta: tuanta 'Truong Anh Tuan' 04:02:30 .fas udinnet 04:02:31 udinnet: udinnet 'Uditha Bandara Wijerathna' 04:02:35 .fas zsun 04:02:36 zsun: zsun 'Zamir SUN' 04:02:50 #chair udinnet zsun MarioB 04:02:50 Current chairs: MarioB tuanta udinnet zsun 04:03:23 anyone around? 04:03:49 we'll carry on.. others will join on the way 04:04:06 ok 04:04:09 * bochecha is here, but not entirely focused on the meeting 04:04:23 we have representatives from FUDCon bid and fossasia 04:04:40 * udinnet looking around 04:04:58 .fas dramsey 04:04:58 dramsey: dramsey 'David Ramsey' 04:05:26 hello dramsey :) 04:05:42 we should go to today main topics now 04:05:45 Hello Everyone. 04:05:51 #topic Tickets 04:06:01 #link https://fedorahosted.org/fedora-apac/report/9 04:06:27 I have a ticket 04:06:35 for the fossasia 04:06:37 * FranciscoD is here 04:06:42 sorry I'm late 04:06:57 .hellomynameis ankursinha 04:06:59 FranciscoD: ankursinha 'Ankur Sinha' 04:07:06 #link https://fedorahosted.org/fedora-apac/ticket/111 04:07:06 lets start with travel subsidy requests from udinnet 04:07:17 .fas MavJS 04:07:18 MavJS: mavjs 'Ye Myat Kaung' 04:07:44 It's also for FOSSASIA attending 04:07:57 any question? 04:07:59 I'm giving a talk about OpenShift origin 04:08:18 also I'm planning to do a 1 hour lab session 04:08:29 ah, it's one of my questions :) 04:08:39 .fas banas 04:08:40 banas: sarupbanskota 'Sarup Banskota' - mbanas 'Martin Banas' - arf '' - zellus 'Przemek Banasiak' 04:08:49 Already submitted the sessions to fossasia.org 04:09:00 :) 04:09:03 EOF 04:09:34 .fas sarupbanskota 04:09:35 banas: sarupbanskota 'Sarup Banskota' - testoid 'testoid' 04:09:53 ! 04:10:01 FranciscoD: will you attend FOSSASIA? 04:10:07 please udinnet 04:11:03 tuanta: I don't think so. I cant think of a talk/session to take up. People have most of it covered :) 04:11:05 I'm having problems when getting reimbursements because we cannot receive paypal inward money. 04:11:39 So as in my ticket, if jsimon can buy the air tickets on my behalf, it is very convenient for me. 04:11:45 EOF 04:12:26 FranciscoD, helped me once for a event reimbursements 04:12:28 :) 04:12:46 s/for a/for an 04:12:52 lets vote for udinnet's ticket 04:13:09 any questions? 04:13:41 * MavJS doesn't have any :) 04:14:00 +1 from me 04:14:02 +1 04:14:17 But we'll have to think about a way of reimbursements 04:14:25 +1 04:14:38 for udinnet, since paypal isnt an option.. 04:14:42 +1 from me too 04:14:47 +1 for udinnet (openshift origin awesome :) ) 04:15:20 +1 for Chinese group since I've heard someone saying of the paypal issue 04:15:21 I know that I can't vote, but i can help with reimbursement if needed 04:15:41 FranciscoD: yes that is the big problem. Last time I had to bug you XD 04:15:51 we have a FOSSASIA paypal account. We can reimbursement udinnet at FOSSASIA 04:15:58 #agreed Approve udinnet's funding request to FOSSASIA (Trac ticket #111) 04:16:22 hongphuc_: that is a cool idea :) 04:16:23 #action tuanta to modify the ticket #111 04:16:41 thanks everyone 04:17:02 that's a good idea, hongphuc_ 04:17:12 tuanta: at the end we should announce the tiny changes in reimbursement workflow that we made recently 04:17:43 hongphuc_: tuanta we'll just have to talk to jsimon. It sounds ok, but he has the final word :) 04:17:52 ok 04:17:53 hongphuc_: let me check with jsimon if that is possible 04:18:03 no problem 04:18:32 another action item for tuanta :P 04:18:44 tuanta to check with jsimon if FOSSASIA event owner can reimburse some attendees 04:18:51 #action tuanta to check with jsimon if FOSSASIA event owner can reimburse some attendees 04:19:20 FranciscoD: your turn, please make that announcement 04:19:27 Ok. 04:19:39 Recently we've tried to streamline the reimbursement process a little 04:19:47 Also to make it less work for jsimon 04:20:02 If you see the report list https://fedorahosted.org/fedora-apac/report , there are a couple of new reports at the bottom 04:20:10 11/12/13/14 04:20:45 The workflow's now become: meeting -> approved -> ready-for-reimbursement -> closed 04:21:02 For instance, tuanta will add the "approved" keyword to the ticket now for udinnet 's request 04:21:11 I have done that 04:21:41 When udinnet has attended the event, put up reports etc., put up the receipts, he'll set the "ready-for-reimbursement" keyword 04:21:56 once jsimon transfers the money, he'll close the ticket 04:22:20 It's not too much, but it'll make sure that jsimon doesn't get unnecessary notifications from the trac on every approved ticket 04:23:08 https://fedorahosted.org/fedora-apac/ticket/112 -> ticket that we filed for this 04:23:21 Oh, and we increased the upload limits to 2MB 04:23:33 and we'll try to use milestones in the future 04:23:33 EOF 04:23:43 (questions are always welcome, of course) 04:24:08 ? 04:24:20 udinnet: please 04:24:49 At what time the ticket ownership will change? I mean to jsimon? 04:24:51 EOF 04:25:35 udinnet: when you've uploaded the receipts, you set the "ready-for-reimbursement" keyword and assign it to jsimon 04:25:50 ok :) 04:26:01 report #13 only checks for the "ready-for-reimbursement" keyword, just in case people forget to assign the tickets to jsimon. 04:26:20 https://fedorahosted.org/fedora-apac/ticket/112#comment:2 -> detailed explanation 04:26:29 tuanta: I think you can move to more pressing matters now :) 04:26:45 I hope everyone is aware that tuanta is running for FAmSCo again this time? 04:26:49 yes, we have some other tickets 04:27:15 tuanta: ok, please proceed. 04:27:46 #link https://fedorahosted.org/fedora-apac/ticket/115 04:28:32 ping banas 04:28:42 ! 04:28:57 fasinfo banas 04:29:02 .fasinfo banas 04:29:03 tuanta: User "banas" doesn't exist 04:29:07 .fas sarupbanskota 04:29:07 banas: sarupbanskota 'Sarup Banskota' - testoid 'testoid' 04:29:18 .fasinfo sarupbanskota 04:29:19 tuanta: User: sarupbanskota, Name: Sarup Banskota, email: sbanskota08@gmail.com, Creation: 2013-03-28, IRC Nick: banas, Timezone: Asia/Kolkata, Locale: en, GPG key ID: , Status: active 04:29:22 tuanta: Approved Groups: cla_done cla_fpca 04:29:54 banas: I wasn't aware of glitter gallery. I'm assuming the plans are that the fedora etc design teams will use this? 04:30:06 .fas gnokii 04:30:06 gnokii: gnokii 'Sirko Kemter' 04:30:13 FranciscoD: yes, that's right :) 04:30:26 banas: looks cool! Is there an openshit instance already running for it? 04:30:57 FranciscoD: GG comes from Design Team ;) 04:31:06 Not right now :/ We had one running a few days back, but then there seems to be some issues getting it to run right now. Emily said she'll help me wit that in a week :) 04:31:17 banas: ah, great. :) 04:31:19 gnokii: I figured :P 04:31:20 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Reimbursement#Travel_Subsidies 04:31:59 tuanta: Is the "only ambassadors can request funds" point what you're looking at? 04:32:01 I am afraid that we (as regional ambassadors) can not approve this request 04:32:12 yes, that's what I see 04:32:48 tuanta: I think that's not to be taken literally. If it's a community member who's worked for something Fedora related, we should be able to support them? 04:33:05 it says: " Only active Fedora Ambassadors with in the region can request travel subsidies under this program." 04:33:07 FranciscoD: +1 04:33:08 ! 04:33:11 we need to change it first 04:33:19 please, gnokii 04:33:35 In this case, gnokii and banas are both design team people and it would be great if they could meet in person. 04:33:56 Yep, I haven't really had a chance to demonstrate GlitterGallery to a Fedora audience, so this would be a great opportunity :) 04:34:25 well, if u talk to cwcikert he always says we are not owner of the money, its just that we historically are manage it 04:34:47 eof 04:35:07 gnokii: ++ 04:35:11 the problem is: APAC budget (as you see at: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget) is just for ambassadors. In ideal context, we do not have enough money to fund others. 04:35:22 good news: we have some left money 04:35:40 tuanta: i think we can fund banas here. 04:35:41 from some canceled/not-run events 04:35:48 that's the point 04:35:52 so +1 from me 04:36:11 And for the future, we can talk to famsco and get that rule modified to say "fedora community members" rather than "fedora ambassadors" 04:36:24 As far as I know, the ambassadors are the only team that have a budget at all. 04:36:38 tuanta: +1 04:36:42 If we don't share it with other teams, they'll have a rather difficult time attending events 04:36:47 ok, I will bring this to discuss in the next FAmSCo meeting 04:36:50 FranciscoD: very true 04:37:30 ! 04:37:34 #action tuanta to discuss about "Funding other Fedora contributors (not ambassadors)" from regional budget in FAmSCo 04:37:50 please gnokii 04:38:19 ok its ok, if you take it to the next level, I just wanted to make a statement about banas work 04:39:11 I spoke with mizmo as Emichan both say he did and still does great work, he is one of few students who continuing the GSoC after GSoC 04:39:25 I mean the work on the project 04:39:27 eof 04:39:28 cool 04:39:36 time to vote 04:39:41 +1 from me 04:39:42 I gave +1 already 04:39:50 +1 04:40:04 +1 04:40:06 +1 here 04:41:04 #agreed Approve banas's funding request to FOSSASIA (Trac ticket #115) 04:41:22 #action tuanta to modify the ticket #115 04:41:44 ok, then the next ticket is: 04:41:57 #link https://fedorahosted.org/fedora-apac/ticket/107 04:42:05 Accommodation for Fedora Ambassadors during FOSSASIA 04:42:25 that ticket is for more people now 04:42:26 I think it needs to be changed, MarioB 04:42:31 banas and udinnet too 04:42:50 yes, correct 04:43:13 I guess you will need to book one more twin room 04:43:43 however, any other questions before we go for vote it? 04:43:55 * FranciscoD thinks 04:44:18 Hong Phuc is taking care of hotel bookings 04:44:18 MarioB: I just suggest you should make this change before voting 04:44:19 I don't see any problems. We've approved their travels and well, they do need a place to sleep :P 04:44:32 XD 04:44:38 tuanta: ok, i add a comment 04:44:54 time for vote now 04:45:12 +1 from me 04:46:39 * udinnet thinks he cannot vote for this because, he is one of the victim for the vote. 04:46:40 +1 from me 04:46:48 +1 04:46:55 udinnet: lol, you can vote for a place to stay 04:47:05 XD 04:47:07 +1 04:47:08 lol 04:47:09 +1 04:47:58 #agreed Approve funding request to for accommodation in FOSSASIA (Trac ticket #107) 04:48:16 #action tuanta to modify the ticket #107 04:49:15 wee have not got any tickets left, right? 04:49:23 next topic? 04:49:57 FUDCon China? 04:50:01 #topic FUDCon APAC 2014 04:50:11 now, we have only one bid 04:50:15 * zsun Waiting for your questions 04:50:18 from China team 04:50:18 +1 04:50:20 #link https://fedoraproject.org/wiki/FUDCon:Bid_for_Beijing_2014 04:50:23 It's a pretty good bid IMHO 04:50:31 They've done all the background work really well. 04:50:32 no competitor :) 04:50:48 FranciscoD: thanks :) 04:51:02 Yeah seems quite arranged WikiPage too :) 04:51:03 so, it's easy to win. just need to be well-organized itself. 04:51:09 any questions? 04:51:22 ! 04:51:23 Has there been any contact with Robyn? 04:51:25 At all? 04:51:35 zsun: please 04:52:02 for the event owner issue, we still need a talk within our event organisers since they are all so busy this week 04:52:06 eof 04:52:20 let me do some first explanation. the process is: 04:52:32 1. all teams propose their bids 04:52:56 2. APAC chose one (or two) 04:53:11 3. then discuss in FAmSCo (a little) 04:53:27 we should select the final one 04:53:39 and 4. propose to FPL 04:53:51 now, we are in the 2nd step 04:54:11 any questions about this bid? 04:54:38 if no question, I will give some 04:55:12 * FranciscoD has none 04:55:18 pleased to hear questions 04:55:22 I have a big concerns about the travel cost 04:55:26 #link https://fedoraproject.org/wiki/FUDCon:Bid_for_Beijing_2014#Transportation_to_Event 04:56:09 this FUDCon is for APAC, with some special attendees from other region 04:56:26 but firstly, it's for APAC Fedora contributors 04:57:13 you do not have much information about travel costs from Asia countries 04:57:31 so we've spend lots of energy on not important locations 04:57:58 We'll update this point asap 04:58:18 mmh strange flight prices 04:58:31 also, could you please break down budget for travel and hotel separately 04:58:47 okay 04:59:13 #action zsun to break down budget for travel and hotel separately of FUDCon Beijing Bidding 04:59:17 I am afraid that with $7,500 (maybe $5,000 for travel), we can not fund many people to the FUDCon 04:59:50 so you mean that this is so high? 05:00:26 No, not enough I'd think.. 05:00:34 yes, not enough 05:00:54 because of high travel costs 05:01:00 For FOSSASIA, for example, everyones tickets are about 6-700 each 05:01:02 okay. Since I am not familiar with the international travel budget, I'll talk with alick and cicku for this 05:01:07 just my guess 05:01:21 FranciscoD, +1 05:01:34 so, please add more details about travel costs 05:02:10 and estimate how many contributors (from APAC only) you can fund with that such small budget 05:02:14 # action zsun talk with the team on the travel budget for FUDCon Beijing Bidding 05:02:25 #action zsun talk with the team on the travel budget for FUDCon Beijing Bidding 05:02:43 tuanta: okay. 05:03:02 IIRC, last time in FUDCon KL, we funded over 20 people 05:03:13 is that right, MavJS? 05:03:29 tuanta: i think yeah, roughly 05:03:56 have you got more exact number somewhere, MavJS? 05:04:04 it could help China team much 05:04:22 that's my concern 05:04:27 any others? 05:04:29 tuanta: from what i see it's about 16+/- 05:04:46 In my opinion, if we can co-locate with GNOME.asia, we'll probably save some 05:04:50 one or 2 didn't make it 05:04:52 ! 05:05:23 please, MavJS 05:05:57 that's a good point, zsun. You should arrange that wya 05:06:03 s/wya/way 05:06:11 well, since the bid is for Beijing, it'd be worth mentioning the precautions the participants should take since there has been news of smog in Beijing? 05:06:36 ooops 05:07:30 eof 05:07:42 +1 MavJS. I have the same concern 05:07:43 I'll talk with the guys in Beijing on this point since I am in Shandong instead of Beijing. 05:08:17 i live in beijing for like 6 years before, it wasn't this bad though. so yeah, a bit of a concern here. 05:08:21 :) 05:08:24 #acton zsun to talk with the guys in Beijing on smog in Beijing 05:08:55 any more concerns? 05:09:24 hi harish. we are discussing about FUDCon APAC bid from China team 05:09:32 #link https://fedoraproject.org/wiki/FUDCon:Bid_for_Beijing_2014 05:09:39 have you read it? 05:10:15 In my opinion, it is not so bad last year. And it is even better in summer than in winter 05:11:10 time's up today. I think everyone should read all this wiki page and discuss on the mailing list 05:11:17 yup 05:11:41 we should have a special meeting (next week?) to discuss about FUDCon 05:11:46 meeting ran for ~ 1hr and 10 mins :) 05:11:54 tuanta: +1 05:12:10 it seems good because we have lot to plan 05:12:11 I will send out a WhenIsGood to arrange the time 05:12:16 * MavJS fine with a special meeting, he's done with uni, so he should make it more to the meetings ;) 05:12:29 is that ok? 05:12:38 indeed. 05:13:07 #action tuanta to send out a WhenIsGood to the mailing list arrange a special meeting for FUDCon APAC 2014 discussion 05:13:15 +1 05:13:17 +1 05:13:23 sounds good 05:13:25 I hope event organizers could attend that meeting 05:13:47 #action everyone to ready the bidding wiki before that meeting 05:13:50 I'll forward this to our maillist 05:13:54 #undo 05:13:54 Removing item from minutes: 05:13:58 #action everyone to read the bidding wiki before that meeting 05:14:12 #topic Open floor 05:14:21 ! 05:14:33 go, banas 05:15:07 I was telling gnokii, I had updated the reimbursement amount because the orginial tickets I planned to book were gone. I just wanted to discuss how much I could be reimbursed. 05:15:14 Also thanks a lot to everyone! 05:15:33 I wasn't around that time to thank you guys, was giving a talk (about glittergallery :P ) 05:16:18 you are welcome, banas :) 05:16:31 ok, any more comments today? 05:16:41 I will close the meeting in 2 minutes 05:16:47 tuanta: his question is the in the ticket mentioned sum or the update he did 2 days ago 05:17:27 tuanta: yep. And the tickets prices have rised by ~ 100$ again, but i think i can cover that if there is a problem with the budget :) 05:18:14 the last amount was approved in this meeting 05:18:29 It'll take me about 763$ according to Google converter, and I had requested for 680. so I'll get 680? :) 05:19:39 on Oanda, it is about $684 05:19:43 http://www.oanda.com/currency/converter/ 05:20:01 you may get reimbursement by your currency 05:20:16 INR 05:20:28 i see. so ill be reimbursed about 42K INR, right? :) 05:20:37 approximately. 05:21:01 please go to book your flight asap to save money 05:21:36 So when I finally book the ticket now, it'll cost me 763$. I'll do that right away :) thanks tuanta 05:22:39 you are welcome 05:22:48 lets end today meeting now 05:22:51 +1 05:22:55 #endmeeting