03:00:07 <tuanta> #startmeeting
03:00:07 <zodbot> Meeting started Sat Jan 25 03:00:07 2014 UTC.  The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot.
03:00:07 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
03:00:17 <tuanta> #meetingname apac
03:00:17 <zodbot> The meeting name has been set to 'apac'
03:00:26 <tuanta> #topic Roll Call
03:00:29 <tuanta> .fas tuanta
03:00:29 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
03:00:32 <zsun> .fas zsun
03:00:33 <zodbot> zsun: zsun 'Zamir SUN' <sztsian@gmail.com>
03:01:07 <endle> .fas endle
03:01:08 <zodbot> endle: dendle 'Anthony Dendle' <anthony@dendle.com.au> - fennics 'Ye ZongQiu' <endlesskyu@gmail.com> - endlessroad1991 'er91' <endlessroad1991@gmail.com> - idealess 'liangyuan' <ce.endless@gmail.com> - endle '' <litimetal@gmail.com> - thisisvancouver 'Terrance Evans ' <hiendleads@hotmail.com> - thbe 'Thomas Bendler' <thomas.bendler@gmail.com>
03:01:10 <tuanta> ping FranciscoD
03:01:25 <endle> .fas litimetal@gmail.com
03:01:25 <zodbot> endle: endle '' <litimetal@gmail.com>
03:01:57 <tuanta> #chair zsun FranciscoD endle
03:01:57 <zodbot> Current chairs: FranciscoD endle tuanta zsun
03:02:36 <tuanta> anyone here today for APAC special meeting?
03:02:42 <zsun> yes
03:03:07 <tuanta> today, we discuss about APAC Budget Plan for FY2015 and FUDCon APAC 2014
03:03:16 <tuanta> just two of us?
03:03:24 <tuanta> I think we should wait more for others
03:03:41 <zsun> okay from my side
03:05:14 <endle> okay
03:07:11 <zsun> alick hi
03:07:21 <tuanta> #chair alick
03:07:21 <zodbot> Current chairs: FranciscoD alick endle tuanta zsun
03:07:36 <tuanta> ok, we should start now
03:07:40 * alick on phone
03:07:53 <tuanta> #topic FUDCon APAC 2014
03:08:23 <tuanta> you know, we have only one bid this year from China team
03:08:25 <tuanta> #link https://fedoraproject.org/wiki/FUDCon:Bid_for_Beijing_2014
03:08:52 <tuanta> you already read the wiki page?
03:08:56 <zsun> We've updated the wiki and set the Event Owner to Christopher Meng(cicku)
03:09:27 <zsun> tuanta endle is one of our coordinator
03:10:50 <tuanta> in the last meeting, I just have soem concerns about budget
03:11:28 <tuanta> s/soem/some
03:12:37 <zsun> yeah, and we've updated the Budget table
03:12:57 <tuanta> AFAICS, you manage it much better
03:13:09 <zsun> I have three actions last time  * zsun to break down budget for travel and hotel separately of FUDCon
03:13:09 <zsun> Beijing Bidding
03:13:09 <zsun> * zsun talk with the team on the travel budget for FUDCon Beijing
03:13:09 <zsun> Bidding
03:14:12 <tuanta> beside usual budget for FUDCon (15k), can you raise funds from other sources?
03:14:12 <zsun> and to adjust the Transportation section to add more APAC cities
03:14:27 <tuanta> so you think it's possible?
03:15:04 <zsun> I think it is possible, however, I am not focus on the budget issue, so I need to talk with the team to make it sure
03:16:28 <tuanta> btw, I think Accommodation and Food budget maybe too low
03:17:42 <tuanta> how many nights would attendees be sponsored?
03:18:10 <tuanta> 23-24-25th of May, right?
03:18:12 <zsun> we now calculated Accommodation as 20 people * 2 nights
03:18:13 <tuanta> three nights
03:18:32 <tuanta> event started on May 23rd
03:18:48 <tuanta> people will arrive on 22nd
03:18:56 <zsun> oh.
03:19:02 <tuanta> right?
03:19:24 <zsun> So the calculation is based on a not proper nights
03:19:27 <tuanta> so they stay three nights: 22,23,24
03:20:12 <tuanta> the most budget hotels is about $50/night/room
03:20:27 <tuanta> * 10 rooms
03:20:34 <zsun> I think I'd better mark these as action so that I won't forget the actions
03:20:38 <tuanta> ~ $1,500
03:21:12 <tuanta> #action zsun to double check the Accommodation budget
03:21:23 <zsun> #action zsun talk with the team about other possible sponsorships
03:21:31 <tuanta> how many attendees do you expect to come?
03:22:14 <zsun> about 300-400 in total and about 20 sponsored
03:22:15 <tuanta> in previous FUDCon(s), there are about 150-250 attendees
03:22:21 <tuanta> ah, yes
03:22:38 <zsun> so we have a big room for about 400 people
03:22:48 <tuanta> how about Food budget?
03:23:11 <tuanta> you plan to sponsor 20 ppl only or all attendees?
03:24:15 <tuanta> and the most important thing: have you got a tentative agenda?
03:24:55 <zsun> $1000 will be about 600kg fruit in total. I think we do not need so much fruit so some of can be calculated as drinks
03:26:18 <tuanta> I believe you can manage budget well
03:26:25 <tuanta> actually, you have no choice :)
03:27:05 <tuanta> you must keep all budget managed, otherwise, you have to spend your pocket money :)
03:27:37 <zsun> Alick may focus on tentative agenda in my mind.
03:27:44 <zsun> yes I understand
03:27:56 <tuanta> you should have a thing like tentative agenda or master plan:
03:28:03 <tuanta> something like:
03:28:16 <tuanta> day-1: morning - afternoon
03:28:18 <tuanta> day-2...
03:28:21 <tuanta> day-3...
03:28:23 <zsun> get it
03:28:43 <zsun> so it looks like a schedule during the proposed days
03:28:47 <tuanta> so it's much easier for people to register their talks, hackfests, etc.
03:29:12 <tuanta> should we mark another action?
03:29:27 <zsun> #action zsun talk with the team to make a tentative agenda
03:30:39 <zsun> since I am not in Beijing, the fruit costs may be checked again by the ones there in Beijing later
03:31:05 <tuanta> it's not a big deal :)
03:31:35 <tuanta> just finish these two actions today
03:31:42 <tuanta> and you can propose to FPL
03:31:50 <tuanta> and FAmSCo
03:32:14 <tuanta> I will manage to have more comments in FAmSCo meetings, if they have any questions
03:32:24 <zsun> thanks
03:32:43 <zsun> so how should we do so, just mail FPL and FAmSCo to tell about the bid?
03:32:57 <tuanta> you can start a discussion on fudcon-planning list
03:33:36 <tuanta> please poke Robyn and Ruth to pay attention to your case
03:33:45 <tuanta> time is too close now
03:33:53 <zsun> cicku already send mail to Robyn
03:34:00 <tuanta> good
03:34:16 <tuanta> we have not quorum to do voting now
03:34:36 <tuanta> however, I vote +1 on this
03:34:54 <zsun> I just get one question,who is ruth or how can we get in touch with him/her?
03:35:07 <tuanta> and I believe that there are not any big problems with others
03:35:19 <zsun> I did not see Ruth's User:Ruth
03:35:21 <tuanta> Ruth is Fedora budget owner
03:35:42 <tuanta> #link https://fedoraproject.org/wiki/Category:OSAS
03:36:56 <tuanta> contacting to Robyn and on the fudcon-planning mailing list is enough, I think
03:37:06 <zsun> oh. Thanks
03:38:11 <zsun> #action zsun start a new thread non fudcon-planning mailing list to  propose to FPL and FAmSCo
03:38:16 <zsun> #undo
03:38:17 <zodbot> Removing item from minutes: <MeetBot.items.Action object at 0x32391790>
03:38:31 <zsun> #action zsun start a new thread on fudcon-planning mailing list to  propose to FPL and FAmSCo
03:39:35 <zsun> we are willing to hear more question since it'll help to make the event better
03:40:08 <tuanta> #topic APAC Budget Plan for FY 2015
03:40:25 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015
03:41:40 <tuanta> #info Fedora fiscal year is following Red Hat FY, from March until Feb of the next year
03:42:05 <thangnn> .fas nangthang
03:42:05 <zodbot> thangnn: nangthang 'Thang Nguyen Nang' <thangnguyennang1988@gmail.com>
03:42:18 <tuanta> I have a draft https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2015
03:42:49 <tuanta> I will add budget plan of China and Taiwan team to
03:42:52 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/China_Budget_FY2015
03:42:59 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget/Taiwan_Budget_FY2015
03:43:32 <tuanta> I have no idea there are any more events/activities in other APAC countries
03:43:58 <tuanta> so now, we just have ones in: Vietnam, China, Taiwan, and Australia
03:44:52 <tuanta> why Australia? it is a big country of FOSS community
03:45:08 <tuanta> there are a lot Fedora and FOSS contributors there
03:45:48 <tuanta> there are some big events annually. and I want to have Fedora presence in those events
03:46:05 <tuanta> any questions and comments?
03:46:41 * zsun no
03:47:18 <tuanta> :)
03:47:47 <tuanta> so I just need to adjust the final draft myself
03:48:00 <tuanta> now is close to the deadline
03:48:12 <tuanta> I need to bring it to discuss in FAmSCo
03:48:35 <tuanta> then propose to FPL and budget owner by the end of this month
03:51:54 <tuanta> #action tuanta to adjust the final draft of APAC budget plan for FY2015 and bring to discuss in FAmSCo meeting
03:52:19 <tuanta> #topic Open Floor
03:52:38 <tuanta> okay if there are no more topic to discuss today, I will end the meeting in next two minutes
03:53:05 <thangnn> +1 tuanta
03:53:10 <zsun> +1
03:54:09 <tuanta> #endmeeting