20:02:02 #startmeeting 20:02:02 Meeting started Wed Sep 12 20:02:02 2012 UTC. The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:02:02 Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:02:18 #meetingtopic EMEA Ambassadors 2012-09-12 20:02:25 #meetingname emea ambassadors 20:02:25 The meeting name has been set to 'emea_ambassadors' 20:02:33 #topic Roll Call 20:02:38 .fas gnokii 20:02:39 .fas zoltanh721 20:02:39 gnokii: gnokii 'Sirko Kemter' 20:02:40 .fas eischmann 20:02:41 zoltanh7211: zoltanh721 'Hoppár Zoltán' 20:02:42 .fas thunderbirdtr 20:02:45 sesivany: eischmann 'Jiri Eischmann' 20:02:48 thunderbirdtr: thunderbirdtr 'Onuralp SEZER' 20:02:51 . fas ibancioiu 20:02:51 ibancioiu: ibancioiu 'Iosif Bancioiu' 20:03:37 * giallu is around now 20:03:42 .fas giallu 20:03:42 giallu: giallu 'Gianluca Sforna' 20:03:54 ok, let's move to the first actual topic. 20:03:56 .fas deneb 20:03:56 deneb_alpha: erdenebat 'Erdenebat' - apoloval 'Alvaro Polo Valdenebro' - deneb 'Marina Latini' 20:04:06 #topic Announcements 20:04:22 does anyone have any announcements? 20:04:33 no eof 20:04:45 nope eof 20:04:52 no eof 20:05:11 if no one has, I have one like always :) 20:05:27 sesivany: go on as always :)) 20:05:28 ok :)) 20:06:21 I restarted Fedora Project page at Google+. We post news about Fedora, events such as Fedora Test Days etc. So subscribe to this page and point people there too. 20:06:49 can you give me a link? please 20:07:13 it's the only working official Fedora page/account on social networks. Volunteers for FB and Twitter are wanted ;) 20:07:15 sesivany, already did it :) 20:07:22 ibancioiu: https://plus.google.com/u/0/112917221531140868607/posts 20:07:28 me for fecebook 20:07:32 and must say I really appreciate the effort 20:07:36 facebook* 20:07:44 ibancioiu: https://plus.google.com/112917221531140868607/ 20:07:44 ! 20:07:47 I hope it drives more peaople to test days 20:07:55 thunderbirdtr: go ahead 20:08:00 for social network 20:08:41 sesivany: as you know we can combine over twitter to share auto to facebook for common posts I think we only need people for both after settings is done ? 20:08:45 eof 20:09:17 ! 20:09:46 ! 20:09:52 thunderbirdtr: problem is that every network is different. People at FB expect different kind of messages than people at Twitter. 20:10:00 go ahead gnokii 20:10:06 sesivany: done 20:10:33 I dont know is that job not something for marketing team take care of twitter and friends 20:10:34 eof 20:11:04 ! 20:11:26 gnokii: but ambassadors and marketing are very close and related jobs. and because there is no one in the marketing team to step up and do it. Ambassadors are welcome too. 20:11:38 +1 20:11:43 gnokii: I think every ambassador should be involved in marketing a bit. 20:11:51 ibancioiu: go ahead 20:12:14 in romania we have a local fb grup, but is not really big 20:12:33 just some people who work with linux 20:12:38 ubuntu or fedora 20:12:43 maybe booth 20:13:00 ibancioiu: that's great, I support local Fedora pages. Problem is that the official global ones don't work :-/ 20:13:25 but i think there is one.. 20:13:48 right? 20:14:06 ibancioiu: there are several, but no one takes care of them... post news, add events etc. 20:14:30 but that's enough to social networks, we have more important stuff to discuss tonight... 20:14:40 #info Official page of Fedora Project at Google+ was restarted. Point people there and share (https://plus.google.com/112917221531140868607/) 20:14:51 sesivany: little suggestion ; 20:14:52 let's move forward 20:14:56 sesivany: is it possible make app and share fedora planet posts and add social network on our start page 20:14:58 @sesivany talk alfter about social networks 20:15:29 for making much more visible on fedora 20:15:31 eof 20:15:42 thunderbirdtr: what page do you mean? fedoraproject.org? 20:15:47 .fas twohot 20:15:48 twohot: twohot 'Onyeibo Oku' 20:16:06 sesivany: start page I mean 20:16:14 sesivany: coming default with firefox 20:16:25 sesivany: even official page yes 20:16:29 sesivany: why not ? 20:17:16 thunderbirdtr: I have no objection to that. But that's something to discuss in the marketing mailing list. That's not something EMEA can decide about alone. 20:17:58 sesivany: as I idea I just wanna say sure we can ask to and discuss in marketing 20:18:11 I encourage everyone to join our marketing mailing list and discuss all ideas there. 20:18:32 ok guys, let's move on, we've stuck too long to one topic. 20:18:36 sesivany: as ambassadors I wanna show you social network from our side for new people or you know on events as a link in our presentation 20:18:54 sesivany: okey eof 20:19:04 #topic Ambassadors Schedule 20:19:10 that's a hot topic. 20:19:29 * sesivany checking the schedule... 20:19:52 check out the schedule: http://jreznik.fedorapeople.org/schedules/f-18/f-18-ambassadors-tasks.html 20:20:53 the bad news is that Fedora 18 is already delayed by 3 weeks and it's going to be more, almost certainly. 20:21:01 ! 20:21:19 Regional Team Meetings and Select POC for Swag/Media production = what Select Poc meens? 20:21:21 :| 20:21:32 jreznik is not with us to give us the most current updates. But AFAIK it's going to be 2-3 more weeks. 20:21:35 sorry for my question :( 20:21:36 we're going to beat all records :( 20:21:42 ibancioiu: hold on 20:21:48 ok, sorry 20:21:49 eof 20:22:13 normal cooking a cow takes longer then a hot dof 20:22:29 it's very likely that Fedora is going to be released right before Christmas. Nice Christmas present, but very bad for planning release parties, and producing media. 20:23:21 the current release date is Nov 27th. But it's going to be delayed because the new Anaconda is not really in the best shape. 20:24:01 If I can give advice I wouldn't recommend planning a release party in December. 20:24:12 it would be very difficult with F18 media etc. 20:25:26 ! 20:25:36 ibancioiu: it's chosing a producer of DVDs and promotional materials for F18. We have a reliable producer of DVDs, and I don't know anything about swag now. 20:26:23 right now, we have pins that have been produced just recently, and stickers. 20:26:36 anyone is encourage to bring ideas about swag. 20:26:44 ibancioiu: anything else? 20:26:46 ok, but about " it would be very difficult with F18 media etc", it will be difficult because of release date? 20:27:15 about ideas, what kind? 20:27:23 :) 20:27:45 ibancioiu: +1 :) 20:28:09 ibancioiu: producing F18 DVDs usually takes 10-14 days and before-Christmas time is the most busy time for media producers, so it might take even longer. I just might not be able to produce media till the end of December. 20:28:31 ok :) 20:29:00 ibancioiu: ideas? what promotional material we can produce for EMEA ambassadors. 20:29:36 t-shirts or something like this, 20:29:37 or 20:29:45 *cough* tshirts *cough* 20:29:56 just a mommnet to find a link to show you guys something that ubuntu has 20:30:24 T-shirts would be awesome, but we'd need help from our design ninjas, right gnokii? ;-) 20:30:37 yes 20:31:01 our designers in hu team can help either 20:31:08 sesivany, I'd also suggest stickers with full fedora logo. I've heard enough questions about my facebook sticker on the laptop... 20:31:23 ! 20:31:26 I have no problem to have it produced if we figure outand approve how many to do and someone gives me a ready artwork. 20:32:24 #link http://shop.canonical.com/product_info.php?products_id=644 20:32:26 giallu: we were promised those stickers, but nothing arrived from the USA. I can borrow some from Red Hat, but it's just a short-term solution. 20:32:52 sesivany, ok. so what about involving marketing and coming up with a list of most-wanted-swag-to-produce? 20:32:53 what do you think about this? http://shop.canonical.com/product_info.php?products_id=644 20:32:54 ibancioiu: that's not a bad idea. 20:33:52 giallu: if we want to produce something we can do it within EMEA. We can get a budget for that, I can have it produced. 20:34:08 sesivany, great 20:34:15 lanyards are always handy and pens either 20:34:21 giallu: all we need is artwork and EMEA ambassadors' blessing :) 20:34:31 sesivany: +1 20:34:46 sesivany +1 20:34:51 sesivany, you should have case badges? 20:34:57 * nb thought he shipped some to jreznik 20:35:11 nb: I have case badges, thanks to nb. 20:35:21 sesivany, and I think stabbymc has stickers to send, I will ping him 20:35:26 +1 to lanyards 20:35:31 +1 20:36:23 ok, let's leave this for the next meeting. We all will think about swag and come up with ideas and more ideally realization. 20:36:42 ! 20:36:49 ok 20:36:52 +1 20:37:03 #action everyone, think about swag for EMEA we can produce for F18. 20:37:10 twohot: go ahead. 20:37:16 ! 20:37:37 was going to say we're moving in circles. We have discussed swags to death 20:37:58 By now we should already have the statistics 20:38:01 eof 20:38:23 twohot: that's why I ask for realization. As I said, I need artwork, then I can have produced anything. 20:38:45 ibancioiu: go ahead. 20:38:49 So what swags are you producing artworks for? 20:39:24 sesivany: mmh thats strange 20:39:44 i think we have to create a list with what we think is better and decide on next meeting, maybe find some examples on the web... 20:40:09 in romania was something with artwork for t-shirts, but long time ago 20:40:09 gnokii: what's strange? 20:40:34 i will search on forum 20:41:13 e.g. there are 5 methods for "printing" shirts everyone needs different "artwork" 20:41:54 i don't understand .... 20:41:57 ok, lets discuss it next time. What I can promise is that I will produce Fedora mugs and caps for our Red Hat office and can have some done for us, too, if we agree on that. But let's leave it for next time. 20:42:10 ok 20:42:12 eof 20:42:37 * twohot now wants to have mugs 20:42:52 gnokii: looks like there is hunger for t-shirts. we should do something. let's discuss it in private later. We have other important things tonight. 20:43:05 ok 20:43:07 let's go to the next topic. 20:43:52 You might have read my email in the ambassadors mailing list. 20:44:13 there have been a change in how budgets are done and handled. 20:44:31 now, regions are responsible for their budgets. 20:44:52 that means we will have to plan our budget... all expenses etc. 20:45:24 and very important thing: all expenses up to $2,000 get approved here, at this meeting. 20:45:39 they need to be approved by at least 5 ambassadors. 20:46:01 check out the draft: https://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement 20:47:00 expenses up to $499 can be approved by FAmSCo members or a credit card holders which is now me, cwickert, and kital. 20:47:27 do you have any objections to this? 20:47:38 ! 20:47:43 ibancioiu: go ahead 20:47:50 this is not including any swag right? 20:48:16 ! 20:48:16 ! 20:48:19 sesivany, my only Q is whether we need to have all the expenses planned in advance 20:48:46 ibancioiu: yes 20:49:27 for the next quarter, that is 20:49:28 giallu: ideally yes, I guess there will be some reserve for unexpected expenses, but all major expenses should be planned in advance. 20:49:40 ok 20:49:54 budget is the next topic, we'll get to that. 20:50:00 gnokii: go ahead. 20:50:24 I am a little bit confused with up to 2000 and 499 20:50:49 echo that 20:51:17 gnokii: could you be more specific? 20:51:23 because up to 2000 means that 499 is includded 20:52:49 or does it mean sums between 500 and 2000 20:52:53 gnokii: if the expense is below 500, you can only ask FAmSCo members or credit card holders for approvals, if it's between 500-2000 you have to go to ambassadors meeting and get 5 +1 from ambassadors, anything above 2000 goes to FAmSCo. 20:53:12 sesivany: now it makes more sense, thx 20:53:13 eof 20:53:59 of course we can change the limits. We can set the 499 higher or lower, and the 2000 lower. It depends on us, but I think they are good defaults. 20:54:23 I have only one problem with 20:54:28 sesivany +1 20:54:52 that's what FAmSCo suggested, but for example APAC set it lower. 20:54:57 gnokii: what problem? 20:55:14 5 +1, how often are we 5 here? 20:56:00 that's another thing we can change. If we think it's too many, we can set e.g. 4. It's our responsibility now, so we set the rules. 20:56:20 ! 20:56:28 ibancioiu: go ahead 20:56:37 I mean I have not a problem with 5, its more what do when there are several meetings no 5ppl here, we had that long time now 20:56:39 what aout 4+1 20:56:47 about* 20:57:15 or 2+1 but i think we need more ppl, not just 3 20:57:23 eof 20:58:03 we can change it to 5 ambassadors or 3 ambassadors + 1 FAmSCo member. Or just simly 4 ambassadors, how about that? 20:58:27 sesivany: how about fallback 2 meetings then decission back to famsco 20:58:42 5 sounds good to me 20:58:45 I think the 5 or 3+1 sounds reasonable. 20:58:46 I think if the fact we need 5 is properly advertised in the announcement mail, 5 will come 20:59:24 ok, let's leave at 5 if it's not going to work, we'll find a better solution. 20:59:28 ok, so we go on as default? 20:59:29 +1 20:59:30 ok 20:59:33 +1 20:59:43 +1 20:59:51 we're still in transition and if it's in hurry, FAmSCo will approve it. 21:00:03 ok 21:00:06 +1 21:00:15 did you thought about advantages/disadvantages of having a country's representative for planning the budget? 21:00:17 but I totally forgot about robyduck. Do you have anything to this? 21:00:20 * twohot waves at zoltanh7211 21:00:30 sesivany: :) 21:00:39 +1 21:00:56 would be easier for you having one interlocutor 21:01:04 twohot: zoltanh721 waves back :) 21:01:47 robyduck: I have no problem with that. But it's more about discussion among country's ambassadors. If they decide to coordinate their expenses, I'll be more than glad to receive requests only from one person. 21:01:57 I'm +1 for 5 amba 21:02:04 ok, thank's 21:02:06 eof 21:02:31 ok, anything else to this? 21:02:43 not from here eof 21:02:55 #info all funding requests up to $2,000 are approved at EMEA ambassadors meetings. Check out the draft of new rules for funding requests and reimbursements in EMEA: https://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement 21:03:30 #info quorum for approvals at EMEA ambassadors meetings is 5 ambassadors for now. 21:03:51 ok, lets to a related topic... 21:04:38 we're supposed to make budgets for this and the next quarter. 21:04:58 FYI Q3 is Sept-Nov, Q4 is Dec-Feb 21:05:42 Q3 is already running, so it will be rather to practise. 21:06:15 we need to learn to make our own budget and plan to let our FPL what expenses we're going to have. 21:06:33 check out: https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget 21:07:10 I'm glad the Italian guys already added their expenses. 21:07:16 :) 21:07:22 :) 21:07:28 sorry for the initial mess :) 21:08:02 I hopeitems are clearer now 21:08:56 BTW the EMEA FAD in Q4 doesn't belong there. FADs and FUDCons are premium events and are not included in regional budgets and are approved by FAmSCo/FPL. 21:09:30 at FAmSCo we decided that FAD in Milan is rather a regional event, so it belongs to our budget. 21:09:44 there was a misunderstanding with planning expenses for the quarter and for the event at the end of september 21:10:00 yep, the event isn't a really fad, in effect 21:10:27 * rbergeron praises planning 21:10:28 sesivany: we should plan for Q4 some expenses for FOSDEM 21:10:58 * rbergeron thinks you guys should plan something epic for fosdem and i will go ask nicely for extra money ;) (beer? beer mugs? beer mugs for people going to fedora talks??) 21:11:10 and now i'll shut up :) 21:11:16 * giallu is tempted by FOSDEM, not sure what Fedora activities are planned, if any 21:11:25 what I want you all to do is to think what expenses you're expecting in the next quarters and add it there. FOSDEM can be one of them ;) 21:11:37 rbergeron: what about a bull ride 21:11:44 rbergeron: we should have beer coasters :) 21:11:51 they don't have to be approved right away, it's just planning. 21:11:59 yeah - "wish list" ;) 21:13:31 the thing is that if we want to do something big at FOSDEM we have to think of it now, that's the planning. 21:14:11 coming up with a great idea a week before FOSDEM doesn't really help rbergeron in terms of financials. 21:14:17 * twohot is not in Europe & doesnt drink :( 21:14:36 that applies to all events and bigger expenses. 21:14:38 https://fedoraproject.org/w/uploads/0/04/Cow-cowboy-alpha.png 21:15:22 gnokii: cool ;) 21:15:39 I meant that for real with the bull ride 21:15:41 gnokii: +1 nice 21:16:11 gnokii: is it possible to rent such a machine? :-) 21:16:14 looks ok 21:16:22 gnokii: that would be fun, and win fedora swags 21:16:44 sesivany: sure it is, but I dont know it for belgium but I am sure such thing can be found there 21:17:53 #info we now have to plan and make our regional budget: https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget Think about what expenses you're going to have in the next two quarters and add them to the draft. 21:18:06 anything else to the budget thing? 21:18:32 nothing here.. 21:18:34 eof 21:18:51 #info Premium events (FADs and FUDCons) doesn't belong to regional budgets. 21:19:28 ok, lets move to funding requests to practise our new right :) 21:20:30 we have some requests that were sent to FAmSCo, but FAmSCo sent them to us because... the new rules, you know. 21:21:02 since now, all requests go to EMEA trac. 21:21:33 oh, so if we one to create an big event EMEA can approve it? 21:22:23 EMEA can approve stuff <2k 21:22:29 <2k usd i mean 21:22:46 ibancioiu: if it's up to $2000, yes, we can (as Obama says ;-) ). 21:23:10 ok eof 21:23:10 ibancioiu: unless it's FAD or FUDCon. 21:23:20 i know 21:23:44 ok, there is a request #312 in FAmSCo.... 21:24:02 budget request for "FAD" in Milan. 21:24:29 https://fedoraproject.org/wiki/FAD_LinuxDayMi_2012 21:24:39 we updated the ticket after Famsco meeting 21:25:06 they requested $1200... 21:25:29 Media shipment € 200,00 [1] 21:25:31 Travel and hotel subsidies € 480,00 [2] 21:25:33 Printing flyers € 100,00 21:25:35 Printing stickers for USB live Station € 50,00 21:25:37 Dinner for the speakers € 100,00 [3] 21:25:52 the only objection in FAmSCO was the media shipment. 21:26:03 sesivany: media shipment was a misunderstanding 21:26:27 now request is 1000$, media shipment is for the quarter, see also swag ticket 21:26:33 robyduck: so do you still request the $200 or not? 21:26:41 https://fedorahosted.org/emea-swag-tracking/ticket/178 21:27:06 giallu will need them to ship media to other minor events, as last year 21:27:11 sesivany, it's a separate request from me, I'll need to send swag around before the Linux DAy event 21:27:49 of course I will not need to send stuff to Milan, as I will be there... 21:28:00 sesivany: we don't have any request now for media shipment on ticket #312 21:28:04 sorry giallu 21:28:52 robyduck, giallu: if I understand it correctly, FAD requests 1000 and you separately request 200 to send out media? 21:29:16 ! 21:29:36 sesivany, yes. I'm sending around media and other swag for this Loinux Day in Italy. 21:29:37 gnokii: hold on, I want to make this clear. 21:29:50 giallu: ok 21:29:55 gnokii: go ahead 21:29:56 That's pretty peculiar event, because it's spread on 100+ cities 21:30:18 can we plz use one currency between 1000 US$ and 1000€ is a difference 21:30:20 eof 21:30:37 so I just send something to organizers who asks for Fedora material 21:30:50 gnokii: thank you, that's a good point. 21:31:02 of course some events are covered by our Ambassadors, those gets more 21:31:12 730 € 21:31:27 #info Please use US dollars when you request funding. It makes budgeting easier. 21:32:13 sesivany, I hope that sounds ok 21:32:28 ok, so the requests are: $1000 for FAD in Milan and $200 media shipping to LinuxDays in Italy. Who votes for it? 21:32:31 +1 21:33:01 * giallu is not sure if he can vote as well :) 21:33:03 +1 21:33:13 hey, we need more votes! ;) 21:33:15 +1 21:33:29 zoltanh7211: use your vote. 21:33:30 +1 21:33:33 does it have to be +1's from EMEA ambassadors i guess? 21:33:35 twohot: ping 21:33:38 or can any ambassador vote? 21:33:51 nb: EMEA only,sorry. 21:33:54 giallu: I think we can't 21:33:55 +1 21:34:00 ok 21:34:02 makes sense 21:34:21 ok, we made it! :-) 21:34:27 good :) 21:34:33 thanks :) 21:34:35 we made IT ;) 21:34:37 nice 21:34:48 zoltanh7211: :D 21:34:49 nice:D 21:34:53 #agreed $1000 for FAD in Milan and $200 for giallu to send out media to LinuxDays in Italy. 21:36:11 I don't see any other requests. Sorry, zoltanh7211, for the event in Hungary. 21:36:27 zoltanh7211: too bad it was cancelled. 21:36:29 sesivany: yeah, maybe next time 21:36:56 ok, let's quickly move on, we still have more topics and it's getting late. 21:37:08 +1 21:37:28 * sesivany is checking Fedora events calendar 21:37:34 ! 21:37:53 ibancioiu: go ahead 21:38:08 soon in romania, i don't have a day but i will have it on next meeting... it will be this month 21:38:23 (i hope)* 21:38:39 eof 21:38:45 ? 21:38:55 ibancioiu: when you know add it to http://fedoraproject.org/wiki/Events#FY13_Q3_.28September_2012_-_November_2012.29_2 21:39:00 gnokii: go ahead 21:39:02 ok 21:39:15 what is soon? 21:39:46 gnokii: what do you mean? 21:40:14 the sentence was incomplete 21:40:44 gnokii, i will organise an event in romania this month, but i don't have a date 21:41:22 eof 21:41:23 any other notes to events? 21:41:30 eof 21:41:42 giallu: I will check how many media I have and try to send you something. 21:41:56 hope all other events are set for now. 21:41:57 sesivany, great thanks 21:42:25 if so, the last topic is... 21:42:30 #topic Action items from previous meetings 21:43:41 UNDONE gnokii to add FrosCon to the calendar of Fedora events and add a link to the event report 21:44:40 gnokii: you organized such a great event in so few people and don't want to show it to others? :-) 21:45:07 sesivany: no I simple hate the event page, is so hard to edit 21:45:55 gnokii, +1. an app to handle those was envisioned IIRC 21:45:59 gnokii: ok, I'm not gonna torture you any more :) 21:46:30 giallu: never heard about it since then :-( 21:47:14 ok, it's getting late, lets move to open floor. 21:47:15 sesivany: does that mean u will take time and sectionize the page? 21:48:46 gnokii: that means I'm not gonna request you to add FroSCon there any more. Sectionize the page? You know how lazy I'm :-) 21:49:27 sesivany: u going to bed after meeting or have time for working? 21:49:46 Anyone knows what are we supposed to do for the upcoming Ambassadors FAD ? 21:50:15 book flights/train/hotel/whatever? 21:50:30 budget request? 21:50:31 etc 21:50:32 ! 21:51:03 where will be the Ambassadors FAD? France? 21:51:10 giallu: frankly, I have no idea. Not organizing it. But we should start thinking about travel. 21:51:31 ibancioiu: Germany, but very close to Basel, Switzerland. 21:51:38 which FAD that one in December? 21:51:44 * twohot cant keep up ... will read logs 21:51:45