21:01:32 #startmeeting EMEA ambassadors 2012-11-21 21:01:32 Meeting started Wed Nov 21 21:01:32 2012 UTC. The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot. 21:01:32 Useful Commands: #action #agreed #halp #info #idea #link #topic. 21:01:41 #meetingname emea ambassadors 21:01:41 The meeting name has been set to 'emea_ambassadors' 21:01:50 #topic Roll call 21:01:54 .fas eischmann 21:01:55 sesivany: eischmann 'Jiri Eischmann' 21:01:56 .fas thunderbirdtr 21:01:57 .fas geroldka 21:01:57 .fas zoltanh721 21:01:58 thunderbirdtr: thunderbirdtr 'Onuralp SEZER' 21:02:00 .fas robyduck 21:02:01 GeroldKa: geroldka 'Gerold Kassube' 21:02:03 .fas giallu 21:02:03 .fas mailga 21:02:04 zoltanh72111: zoltanh721 'Hoppár Zoltán' 21:02:06 .fas gnokii 21:02:07 robyduck: robyduck 'Robert Mayr' 21:02:10 giallu: giallu 'Gianluca Sforna' 21:02:13 mailga: mailga 'Gabriele Trombini' 21:02:16 gnokii: gnokii 'Sirko Kemter' 21:02:52 wow, that's a good attendance today 21:02:55 .fas cmpahar 21:02:55 cmpahar: cmpahar 'Christos Bacharakis' 21:02:59 .fas twohot 21:03:00 me too! 21:03:00 twohot: twohot 'Onyeibo Oku' 21:03:39 10 ambassadors at the beginning, I haven't seen this for a long time :) 21:03:43 hi 21:03:46 +1 21:03:49 +1 21:03:57 +1 21:04:10 +1 21:04:12 * twohot waves at zoltanh72111 21:04:14 ok, let's do the work... 21:04:28 twohot: hey :) 21:04:35 #topic Announcements 21:04:44 +1 21:04:45 anyone any announcements? 21:05:31 from me nothing 21:05:45 I've got one as usually :) 21:05:52 ! 21:06:05 GeroldKa: go ahead! 21:06:10 for those who attend FAD in two weeks, just let me know, when you all will arrive 21:06:28 eof 21:06:50 that's "announcement" enough 21:07:03 #info If you're going to EMEA FAD in Rheinfelden, please let GeroldKa know when you will arrive. 21:07:12 do we have a topic for the FAD? 21:07:30 giallu: no, but we can if you want. 21:07:37 * giallu still need to sort the travel 21:07:57 giallu: +1 21:08:01 Gianluca .... 21:08:08 sesivany, let's see if we have time at the end then 21:08:13 we can meet next week in berlin in person 21:08:35 giallu: ok, let's give it some time later. 21:08:56 my announcement which is quite important... 21:09:44 FAmSCo finally ratified the changes in budget request and reimbursement guidelines. The ones I introduced some time ago. 21:09:50 #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement 21:10:20 I will adjust all other wiki pages by Monday. 21:11:13 Jiri 21:11:18 just a question 21:11:28 #info FAmSCo ratified changed in budget request and reimbursement guidelines. All expenses up to $2000 are now handled by regions. 21:11:37 about that point: Don't spend money before your request is approved. 21:11:37 GeroldKa: shoot 21:11:53 I have never ever seen, that my request is approved 21:12:02 or who and when it will be approved 21:12:06 ? 21:12:08 or how the process is 21:12:17 so, how wll this handled? 21:13:34 GeroldKa: if it's under $2000, you file a ticket in our emea trac and other ambassadors will have to approve it at this meeting. If it's over $2000, it goes to FAmSCo trac and FAmCo will have to approve it. 21:14:12 ok, but is it then a voting by attending? 21:14:22 GeroldKa: there is also peer review approval up to $500 when you just need to get an approval of a FamSCo member or credit card holder. 21:15:07 ! 21:15:14 oooops, if I srolled down a little earlier ... 21:15:26 I could find some answers for my question 21:15:38 GeroldKa: any emea ambassador is eligible to vote. So if he/she attends the meeting, he/she can vote. We'll do it very soon tonight ;) 21:16:14 GeroldKa: the quorum is 5 ambassadors 21:16:30 good evening 21:17:29 there is one exception though: all expenses related to premium events (FADs and FUDCons) go to FAmSCo trac and are preapproved by FAmSCo and approved by FPL. 21:18:56 one more note: the guidelines for emea are not dictated by FAmSCo. We can modify them if we agree on that. Those were created by me and cwickert based on FAmSCo recommendations. 21:19:18 way coolio 21:19:46 I just wonder how easy you can write "reimbursement by Western Union money transfer 21:20:00 this is a horrible scenario 21:20:02 any other questions to this change? I know we went through this two months ago and have been following the new rules since then, but now it's official. 21:20:10 What about the EMEA track? Will you modify the EMEA swag track for regional budget requests? I remember we don't have anyone. 21:21:01 robyduck: yes, EMEA track will be modified for this. I and cwickert will have to work on it. Now, use it as it is. 21:21:13 ! 21:21:14 ok, eof 21:21:50 GeroldKa: the ways to reimburse are still in discussion, just PayPal works in EMEA now. I'd better remove WU for now. 21:22:01 mailga: go ahead 21:22:03 I think it's not appropriate make payments in person. 21:22:15 could create misunderstandings 21:22:20 eof 21:22:40 to be fair, I'm not sure how many times that happened 21:23:01 mailga: correct. This part should be modified. and I'll do it. Just PayPal will stay there for now. 21:23:24 sesivany: +1 21:23:41 when we made the guidelines, there wasn't still clear what means of payment will be available. 21:24:22 #action sesivany to remove all means of payment in the reimbursement guidelines except Paypal. 21:24:47 any other questions? 21:24:48 sesivany, from the RH side, I think it would also be nice if you could set up paypal account as well, so transfers would not be with the paypal commission 21:25:55 giallu: we had a looong discussion about this with rbergeron at FAmSCo meetings. We know it's not ideal now, and we're looking for improvements. 21:26:03 ok 21:26:29 giallu: rbergeron is cooperating with RH financials to find a solution that would work the best for us. 21:27:03 the problem is that every region has different conditions and requires different means of payment. 21:27:05 maybe, just let's make clear in the wiki if we can expect a payment fully covering the expenses or we need to cope with the 3/4% paypal commission 21:27:12 not ideal is a more than "very pretty" describtion :-) 21:28:08 giallu: it depends on country - not only 3-4%, it can be lot more 21:28:41 giallu: what we heard from rsuehle who actually makes a lot of payments from RH is that the sender can pay the fee and she does it. 21:29:14 but just via paypal 21:29:15 zoltanh72111, If user has premium can be zero 21:29:23 zoltanh72111, as you know... 21:29:29 and all other without paypal are getting down 21:29:48 sesivany, yeah. my last one was at 100% so I guess it's ok (at least here) 21:30:52 as I said, we're working on that and hopefully rbergeron and RH financials will find some better solution, for those who don't have Paypal. 21:31:47 any other questions? I know we can talk about this for a long time, but currently we can't help it any way. 21:32:24 ok, let's move to the next topic. 21:32:38 #topic Requests 21:33:06 let's exercise our new right :) 21:33:41 there is one new request since the last meeting... 21:33:48 https://fedorahosted.org/emea-swag-tracking/ticket/190 21:34:30 zoltanh72111 is asking for $84 for expenses related to VDay event. 21:35:16 give it a +1 if you approve this expense please. 21:35:21 +1 21:35:23 +1 21:35:27 +1 21:35:32 +1 21:35:44 +1 21:35:55 +1 21:36:16 +1 21:36:24 +1 21:37:01 +1 21:37:09 ok, >5 ambassadors for it which means it's approved. It should work this way with every request bellow $2000 21:37:41 thank you 21:37:47 #info Request #190 was approved. 21:38:07 zoltanh72111: don't forget to write a nice report or it didn't happen ;) 21:38:22 I'll do - it will be big :) 21:38:46 +1 21:38:55 I don't see any other requests, so let's move forward. 21:39:08 #topic Ambassadors Schedule 21:39:18 * sesivany is searching for the schedule... 21:39:45 #info http://jreznik.fedorapeople.org/schedules/f-18/f-18-ambassadors-tasks.html 21:39:57 * sesivany is looking at the schedule... 21:41:18 as you have probably noticed the final release of F18 was postponed to Jan 8th. 21:41:23 ! 21:41:44 cmpahar: go ahead 21:41:48 thank you sesivany 21:42:32 cmpahar: for what? 21:42:40 is it going to be an announcement regarding the delay of Fedora 18? Everybody is asking about the delay but there is not something official. Kevin, raised it up in the marketing mailing list 21:42:51 but there is no a reply yet 21:42:51 eof 21:43:46 cmpahar: I thought the slip to Jan 8th is official... 21:43:55 yeah. actally, this is not as big as 'the incident' but IMHO a statement from the FPL would be a nice touch 21:44:03 +1 21:44:45 giallu: +1 21:44:56 giallu: +1 21:45:20 giallu, +1 21:45:27 sesivany, everything is official. But there is not a statement! 21:45:37 I probably missed something... I just know that FESCo decided to postpone it to Jan 8th: http://meetbot.fedoraproject.org/fedora-meeting/2012-11-07/fesco.2012-11-07-18.00.log.html 21:46:08 we need an announcement that can be published, not logs from a meeting i guess :) 21:46:11 cmpahar: that's true. 21:46:43 sesivany: yes, you're right, it's official. But people would like to know why. I remember we spoke about that in the devel ML 21:46:44 and again +1 21:47:06 sesivany, we are talking about making the FPL write a mail to the announce list to explain what happened. it will be picked up by blogs and sites so 'regular' users will know what's going on 21:47:36 jreznik_n9 comes right on time ;) 21:47:36 and we get exposure in the process :) 21:47:52 I absolutly agree giallu, that^s the correct way, it must be announced and published 21:48:41 giallu: I completely understand with giallu, but I can do about it the same as everyone else. 21:49:11 has anyone raised it in front of FPL? 21:49:14 but you can inform Robyn that the Ambassadors would like to have an official announcement 21:49:19 ok. so we all agree. let's harass the FPL :) 21:49:36 +1 21:49:50 +1 21:49:56 jreznik_n9: lucky guy 21:50:00 ok, should I send her an emea opinion on behalf of us? 21:50:02 +1 21:50:09 sesivany, let me check a min possibly I thought I saw something for announcement .. 21:50:09 +1 21:50:16 sesivany, because I heard beta date before.. . 21:50:46 sesivany, put an #agree item on the logs, then anyone can point it to her. if you have a minute to do it, even better! 21:50:47 sesivany, hmm okey It was QA one ... 21:51:32 #agree delays of Fedora should be properly announced and published. 21:52:29 #action sesivany to send FLP our opinion on not announcing the last delay of Fedora. 21:54:07 ok, I think it's time to discuss the EMEA FAD since GeroldKa needs to leave soon... 21:54:15 #topic EMEA FAD 21:54:33 if you have any questions, shoot. 21:54:56 ? 21:54:57 https://fedoraproject.org/wiki/FAD_EMEA_2012 21:55:10 ask 21:55:11 I know the lodging is arranged. Wanted to inquire about travel. 21:55:33 it's up to your personal requests, I'm sorry 21:55:35 me too 21:55:37 should I open a request with the new procedure or? 21:55:44 giallu: I think the best way for you is to fly to Basel. 21:56:17 I cann't handle all costs of each person, I just try to get the same amount for everybody that it's as fair as possible 21:56:34 giallu: it's a premium event, so open a ticket in FAmSCo trac. 21:56:44 +1 21:56:57 GeroldKa, yeah. I realize it's not up to you :) jsut wanted to know where to put the request 21:56:59 GeroldKa: I think everyone can open his own ticket and get approved and reimbursed. 21:57:05 sesivany, great! will do 21:57:28 I do my best to get you all to "my castles" as I did since years .-) 21:57:49 btw I will bring Fedora mugs and caps there, so save some room in your luggage ;) 21:57:51 GeroldKa, what about train? 21:58:06 train would be the best station Rheinfelden 21:58:21 ok. will check the timeline 21:58:23 the next bigger one is basel 21:58:32 from where do you come? 21:58:37 italy 21:58:45 let's say. milan 21:58:46 sesivany: Do we open a budget request or a reimbursement request after FAD? 21:58:50 via Milano, Zurich 21:58:56 yeah 21:59:02 GeroldKa: we are traveling together, so we can also come with a car 21:59:08 from Milan 21:59:10 * jreznik saw pings on my cell phone... 21:59:14 that's a great idea 21:59:23 because we need car on Saturday evening 21:59:37 GeroldKa: do you need a taxi driver? :) 21:59:44 *g* 21:59:52 no just "some" cars 21:59:56 lat's say 3 or 4 21:59:56 GeroldKa, how many chances of snowing are there? 22:00:03 not much right now 22:00:04 jreznik: people complained that the last delay wasn't properly announced and published, but we're on a different topic now. 22:00:13 giallu: it's too early 22:00:15 we're the warmest corner of germany 22:00:18 and in dec? :) 22:00:22 also 22:00:27 ok 22:00:35 GeroldKa: we'll come by car. 22:00:45 we'll have snow maybe one or two days in February or at Eastern 22:01:02 ok, great 22:01:11 any other (quick) questions? 22:01:29 mailga: requests definitely before FAD! main rule is get approved before spending. 22:01:34 so please excuse me, but my new days starts in 5 h again 22:01:40 nothing from me 22:01:45 thank you very much 22:01:56 c u latest in Rheinfelden 22:01:59 sesivany: thanks. 22:02:04 GeroldKa: see you soon, I'll send you our travel planning 22:02:41 GeroldKa: see you soon, I'll be there. 22:02:53 mailga: and in FAmSCo trac because it's a premium event. 22:03:39 sesivany: should we make a 'group-request' in FAmSCo track? 22:03:39 ok, that was a short detour to Rheinfelden and let's go back to our regular schedule... 22:04:24 robyduck: that's a good point, I was wondering too 22:04:28 sesivany: yes, I'll do. Problably our travel (Giallu, Robyduck and me) will be by car. We must calculate the gasoline. 22:05:10 robyduck: I'll figure that out by Fri. Don't create the ticket by that time. The next FAmSCo meeting is on Mon anyway. 22:05:39 sesivany: ok, could you ping one of us? 22:05:55 #action sesivany to find out what's the best way to request travel budgets for EMEA FAD 22:05:59 robyduck: yes 22:06:09 nice, then let's move on with the regular schedule 22:06:30 #topic Events 22:06:48 one event is the FAD, but it has been discussed more than enough... 22:07:00 * sesivany is checking the list of events. 22:07:48 ! 22:08:14 gnokii: shoot 22:08:32 has anybody requested booth for FOSDEM? 22:08:56 gnokii: I don't think so, who's the event owner? 22:09:06 sesivany: noone thats why I ask 22:10:03 gnokii: cwickert seemed to be organizing our presence at FOSDEM, but he's very busy now and unresponsive. 22:10:28 ok call ends next week 22:10:58 sesivany: nope, it usually was biertie 22:11:26 or at least one of the french or Belgium guys 22:11:39 this year was biertie 22:11:47 cwickert: will you ping them or should I do it? 22:12:30 and before it was redcap (Frederic Hornain) 22:12:45 I can request a booth to make sure we meet the deadline 22:12:52 but I won't be able to do much more 22:13:07 #action cwickert to apply for FOSDEM booth 22:13:22 cwickert: I can help out with FOSDEM. 22:13:52 ok, lets discuss this later, possibly at the FAD 22:13:58 for now I will just register a booth 22:14:01 ! 22:14:02 +1 22:14:08 +1 22:14:19 cwickert: yes, FAD will be ideal for that. 22:14:28 cmpahar: go ahead 22:15:02 I just wanted to say that I could also help cwickert regarding FOSDEM and generally organize our presence there :) 22:15:03 eof 22:16:17 cmpahar: ok, we'll discuss it at FAD and let you know what's the plan. 22:17:20 I've got one general note to: https://fedoraproject.org/wiki/Events 22:17:45 please add links to event reports especially if you get sponsored. 22:18:30 giallu: can you please add a link to reports from Linux Day? 22:19:15 yeah. I collected the material I got bakc in a G+ page 22:19:21 will link it 22:20:01 photos are still coming :) 22:20:01 and I see I've got some work to do there too. On the other hand, I wasn't sponsored for those events. 22:20:21 that page is a mess :) 22:20:31 +1000 22:20:53 we need a small, dedicate web app for that :) I dream about it each other day. 22:21:17 giallu: yes, it's a mess, unfortunately no one has come up with anything better :) 22:22:04 right 22:22:22 btw I'd like to invite all of you to Developer Conference 2013 (www.devconf.cz). That will be an interesting event in Brno. 22:22:41 gnokii has done all design for it ;) 22:22:50 I also saw GUADEC will be in brno 22:22:57 wow 22:23:34 sssstop it :) I already read too much 'gnome is a Red Hat thing' 22:23:48 giallu: yes, I've known it for several weeks, but it was finally announced publicly today, so I can speak about it :) 22:24:48 sesivany, btw, depending on the schedule I could really opt for the devconf 22:24:56 really like the idea 22:25:56 ! 22:26:14 giallu: the program will be stuffed with interesting talks, just a little tasting http://eischmann.wordpress.com/2012/11/19/devconf-is-getting-content-and-it-looks-great/ 22:26:33 giallu: and CfP is still open if you have an interesting topic ;-) 22:26:44 gnokii: speak up 22:27:39 just for the record, the Chemnitzer Linux-Tage have also called, CfP ends first week January, booth does kital again 22:27:41 eof 22:27:55 ! 22:28:42 Booth for FOSDEM requested. EOF 22:28:44 cwickert: go ahead 22:28:47 :) 22:28:56 cwickert: great 22:29:23 cwickert: speaking of DevConf, what about Xfce FAD? :) 22:29:38 I still haven't been able to contact the Xfce guys 22:29:48 #action cwickert to call for an Xfce FAD 22:30:13 sesivany: please remind me by the end of this week, will you? 22:30:39 cwickert: if you need any help just let me know. We'd just love Olivier to come to Brno :) 22:30:53 cwickert: I will 22:30:58 sure 22:31:22 ok, let's go to Action items from previous meeting... 22:31:40 * giallu realizes he put the events line in the wiki in the wrong section... 22:31:58 #topic Action items from previous meetings 22:32:21 UNDONE sesivany to ask for quotes to produce Fedora logo stickers. 22:32:33 damn, I totally forgot about this... :-( 22:32:50 #action sesivany to ask for quotes to produce Fedora logo stickers 22:33:17 DONE (partly) sesivany to ask Gerold and Robyn how to request travel budgets for EMEA FAD in Rheinfelden. 22:33:41 cwickert: btw what's the best way to request travel budgets for emea fad? 22:34:06 cwickert: it should go to FAmSCo trac and then to FPL since it's a premium event. 22:34:34 cwickert: but should it be separate requests or only one? 22:35:04 separate 22:35:13 but we can all have them block one ticket 22:35:20 let me look for the number... 22:36:11 cwickert: yes, that's what I wanted to ask, if it should be one ticket or one ticket per request. 22:36:22 it's #302 22:37:08 #info If you requrest sponsoring for your travel to FAD Rheinfelden, please file a ticket in FAmSCo's trac and let it block ticket #302 22:37:14 ok, let's keep all requests in this ticket. 22:37:34 individual requests per person, but all block the total budget ticket 22:37:36 giallu, robyduck: that's info mainly for you since you asked. 22:37:38 cwickert, they italian team is... peculiar :) I will join the other 2 in Milan (so I will post a ticket for the train) then with car all together (so another single ticket?) 22:37:59 sesivany: yep, thx 22:38:02 giallu: are you coming to Rheinfelden? 22:38:11 cwickert, looks like so :) 22:38:18 ok, cool 22:38:45 cwickert: save some room in your luggage because I'll bring mugs and caps there ;) 22:39:17 there is one action item left.... 22:39:21 UNDONE cwickert to work on the EMEA trac 22:39:29 at least I think it's undone. 22:39:49 cwickert: ? 22:40:05 yes it is 22:41:14 cwickert: FYI the ticket #281 was finally done and we now officially receive all requests up to $2000 in our emea trac. 22:42:25 #topic openfloor 22:42:50 * gnokii brings beer and softdrinks 22:42:58 if you have anything to discuss, speak up or I'll end the meeting within a few minutes. 22:43:29 sesivany: did you received the tshirt slogans? 22:43:36 sesivany: do u stay after the meeting online, have some questions 22:43:47 gnokii: bring some energy drinks too because the journey will be damn long and I'll be the only driver... :-/ 22:44:43 sesivany: u mean FAD 22:45:07 zoltanh72111: yes, I have, but I don't see a reason why not to bring it to public, so everyone can comment and give feedback immediately. 22:45:12 * twohot was a full spectator today 22:45:14 gnokii: yes 22:45:22 ok 22:46:46 ok, guys, it's been a long meeting, let's end it. Thank you for coming, today! 22:46:55 thank you sesivany 22:46:57 thx everyone 22:46:59 have good night everyone 22:47:05 cheers, bye everyone! 22:47:31 #endmeeting