20:00:04 <sesivany> #startmeeting EMEA ambassadors 2014-04-16
20:00:04 <zodbot> Meeting started Wed Apr 16 20:00:04 2014 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:04 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:00:06 <sesivany> #meetingname emea ambassadors
20:00:06 <zodbot> The meeting name has been set to 'emea_ambassadors'
20:00:12 <sesivany> #topic Roll Call
20:00:18 <sesivany> .fas eischmann
20:00:19 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
20:00:30 <gnokii> .fas gnokii
20:00:31 <zodbot> gnokii: gnokii 'Sirko Kemter' <buergermeister@karl-tux-stadt.de>
20:00:40 <edgates> .fas edgates
20:00:41 <zodbot> edgates: edgates 'Elijah Hanson' <pkwesihanson@yahoo.com>
20:01:41 <kmf> ,fas kmf
20:01:55 <kmf> .fas kmf
20:01:56 <zodbot> kmf: kmf 'Karl Fischer' <kmf@fischer.org.za> - kmfcandu 'Kyle Fletcher' <kyle.fletcher@candu.com>
20:02:24 <sesivany> let's wait a few more minutes for others.
20:02:43 <dglaros1> .fas dimitrisglaros
20:02:44 <zodbot> dglaros1: dimitrisglaros 'Dimitris Glaros' <dimitrisglaros@gmail.com>
20:03:05 <soumyaC> .fas soumya
20:03:06 <zodbot> soumyaC: soumya 'Soumya Kanti Chakraborty' <soumya@dgplug.org> - spoddar18 'Soumyajit Poddar' <poddar18@gmail.com> - soumyadip 'Soumyadip Saha' <block_ip@yahoo.com> - soumyasaha25 'Soumya Saha' <ronever4u@gmail.com> - kernelhacker 'soumyadip das mahapatra' <kernelhacker@visualserver.org> - lambday 'Soumyajit De' <heavensdevil6909@gmail.com> - soumyakantig 'soumya kanti ghosh' <soumyakantig@yahoo.in>
20:04:02 <cmpahar> .fas cmpahar
20:04:03 <zodbot> cmpahar: cmpahar 'Christos Bacharakis' <cmpahar@gmail.com>
20:05:22 <sesivany> ok, let's start.
20:05:28 <sesivany> #topic Announcements
20:05:36 <sesivany> anyone any announcement?
20:06:19 <sesivany> I've got one.
20:06:25 <Prometheas> .fas Misaakidis
20:06:25 <zodbot> Prometheas: misaakidis 'Marios Isaakidis' <misaakidis@yahoo.gr>
20:06:36 <sesivany> we finally have a budget for this fiscal year.
20:07:23 <sesivany> I still don't know how much we have for our activities because our EMEA budget includes a budget for Flock.
20:07:44 <sesivany> which doesn't make much sense because those two things are completely separated.
20:08:24 <sesivany> but the budget shouldn't be smaller than what we had the last year.
20:08:36 <sesivany> so >= $22,000
20:09:19 <twohot> .fas twohot
20:09:19 <zodbot> twohot: twohot 'Onyeibo Oku' <twohotis@gmail.com>
20:09:41 <sesivany> #info We finally got a budget for this fiscal year, still not completely clear how much we will have for our activities because the budget includes Flock. But it should be at least as much as last year.
20:10:27 <sesivany> speaking of Flock, you can vote for talks you'd like to see at the conference.
20:10:50 <robyduck> .fas robyduck
20:10:51 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
20:11:23 <mitzie> hey, sorry I'm late guys
20:11:26 <mitzie> .fas mitzie
20:11:27 <zodbot> mitzie: mitzie 'Zacharias Mitzelos' <zacharias.mitzelos@gmail.com>
20:11:47 <sesivany> #link https://admin.fedoraproject.org/voting/vote_range/flock-2014 - voting for talks at Flock 2014
20:12:06 <sesivany> any other announcement?
20:13:42 <sesivany> ok, let's move to the next topic then...
20:13:54 <sesivany> #topic Requests
20:15:09 <thunderbirdtr> .fas thunderbirdtr
20:15:11 <zodbot> thunderbirdtr: thunderbirdtr 'Onuralp SEZER' <thunderbirdtr@gmail.com>
20:15:15 <thunderbirdtr> sorry for being late
20:15:29 <zoltanh7211> oops
20:15:39 <zoltanh7211> .fas zoltanh721
20:15:41 <zodbot> zoltanh7211: zoltanh721 'Hoppár Zoltán' <hopparz@gmail.com>
20:15:48 <sesivany> There are several tickets asking for polo shirts.
20:16:17 * zoltanh7211 sorry for late
20:16:36 <sesivany> new polos are in production, but it will take some time because we need to make sure that the colour is the same as the one we've used so far.
20:16:49 <sesivany> Slazenger has changed the names of colours again.
20:17:28 <thunderbirdtr> !
20:17:33 <sesivany> thunderbirdtr: yes?
20:17:57 <thunderbirdtr> sesivany, did you send all polos all or already made and ready to ship because we have one "cancel" ?
20:19:06 <sesivany> thunderbirdtr: all requests that have been satisfied should have a status "shipped". Otherwise they're pending because we don't have the size the person is asking for.
20:19:30 <thunderbirdtr> sesivany, okey could you cancel for ticket number 349 * please
20:19:42 <thunderbirdtr> sesivany, https://fedorahosted.org/emea-swag-tracking/ticket/349
20:20:15 <sesivany> thunderbirdtr: sure, but may I know why?
20:20:55 <thunderbirdtr> sesivany, he has financial issues so he told on event time can we canceled and I said "yes sure" so please.. I already talked him
20:21:05 <sesivany> ok
20:21:49 <sesivany> done
20:22:03 <sesivany> ok, let's move to the funding requests.
20:22:22 <sesivany> we've got two tickets related to LibreGraphics Meeting.
20:23:25 <sesivany> #info Tickets #369 and #370 - Accommodation for participants at LGM 2014
20:24:01 <sesivany> the total is below the limit that is in the budget, it was planned. I don't have a problem with that.
20:24:08 <sesivany> let me give you the links.
20:24:18 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/369
20:24:24 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/370
20:24:41 <sesivany> any objections?
20:24:46 <robyduck> sesivany: I guess we budgetized this event, right?
20:25:09 <sesivany> robyduck: yes, the limit was $1200.
20:25:33 <robyduck> ok, then there shouldn't be any objections, IMHO. +1 for me
20:25:40 <sesivany> +1 from me too
20:25:43 <kmf> +1
20:25:44 <cmpahar> +1
20:25:48 <mitzie> +1
20:25:52 <zoltanh7211> +1
20:26:11 <dglaros1> +1
20:26:21 <sesivany> #agreed The tickets #369 and #370 have been approved.
20:27:12 <sesivany> another tickets is related to to LinuxWochen in Vienna...
20:27:56 <sesivany> #info Ticket #371 - Accommodation for booth staff at LinuxWochen Vienna 2014
20:28:05 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/371
20:28:34 <sesivany> the limit for this event in the budget is $1000
20:28:42 <sesivany> this ticket is $501
20:29:08 <sesivany> so it's below the limit plus there is money left for travel sponsorships.
20:29:12 <sesivany> so I have no objection.
20:29:14 <kmf> +1
20:29:20 <zoltanh7211> +1
20:29:24 <cmpahar> +1
20:29:25 <dglaros1> +1
20:29:32 <mitzie> +1
20:29:40 <robyduck> +1
20:30:21 <sesivany> #agreed The ticket #371 has been approved.
20:30:23 <robyduck> gnokii is our traveling ambassador this year :)
20:30:42 <gnokii> robyduck: not only this year ;)
20:30:51 <robyduck> hehe
20:30:58 <gnokii> think travelled last year more
20:31:32 <robyduck> gnokii: we are in april, there are other 8 months left
20:31:44 <sesivany> #topic Ticket #372 - FOSSCOMM 2014
20:31:55 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/372
20:32:30 <mitzie> sessivany along with #372 is https://fedorahosted.org/emea-swag-tracking/ticket/373
20:33:04 <gnokii> mmh, moment
20:33:10 <cmpahar> sesivany, yes we have a late time ticket that comes with the rest of the team's budget
20:33:26 <cmpahar> sorry for that guys, I didn't want to edit the ticket on the fly
20:33:49 <sesivany> so how many tickets related to FOSSCOMM are there?
20:33:51 <sesivany> two?
20:34:01 <cmpahar> sesivany, yes
20:34:21 <robyduck> cmpahar: is the total amount for all 4 ambassadors 286$?
20:35:00 <cmpahar> robyduck, 286 EUROS
20:35:03 <sesivany> robyduck: not $. but €
20:35:14 <cmpahar> this is correct
20:35:15 <robyduck> err...yes, sorry €
20:35:17 <gnokii> cmpahar: should it not be 286+40?
20:35:29 <cmpahar> gnokii, no, 286 in total
20:35:54 <sesivany> which is $395
20:36:04 <cmpahar> 286 Euros for 4 Ambassadors to travel and stay two nights
20:36:07 <gnokii> aah yeah sorry
20:36:37 <sesivany> the budgeted amount for this event is $250, but it's a main event in Greece and don't see it as such a big problem ot exceed the budget.
20:37:32 <robyduck> we saved money from LinuxWochen :)
20:37:36 <cmpahar> sesivany, last year it was in Athens so yes $250 make sense since the 70% of the ambassadors live there
20:37:41 <gnokii> robyduck: huh?
20:38:04 <cmpahar> but this year is 250km away
20:38:13 <robyduck> gnokii: from the budget
20:38:34 <sesivany> robyduck: the account for LinuxWochen is not final, there might be some travelling fundings.
20:38:45 <robyduck> uff
20:39:05 <gnokii> robyduck: as sesivany said, mhroncok might bring 50€ for travelling and rgeri77 also
20:39:10 <sesivany> but additional $150 is not something our budget shouldn't absorb.
20:39:30 <gnokii> we might spent lesser on LinuxTag ;)
20:39:55 <robyduck> :)
20:39:57 <sesivany> robyduck: for example, we've got $1800 budgeted for media in Q2 which is not going to happen since the next release of Fedora has been postponed.
20:40:35 <gnokii> fosscomm is an important event anyway so lets spend it
20:40:39 <robyduck> you're right
20:40:45 <sesivany> ok, let's vote. Do we agree with the two tickets?
20:40:51 <gnokii> +1
20:40:51 <sesivany> +1
20:40:52 <kmf> +1
20:40:52 <zoltanh7211> +1
20:40:56 <robyduck> gnokii says spend, so +1
20:41:01 <cmpahar> +1
20:41:02 <dglaros1> +1
20:41:07 <mitzie> +1
20:41:22 <Prometheas> +1
20:41:30 <edgates> +1
20:41:43 <sesivany> #agreed The tickets #372 and #373 have been approved.
20:43:08 <sesivany> cmpahar, mitzie: I'd like to ask you for one thing, guys. Upload receipts and ask jsimon for reimbursement as soon as possible. We have a big amount budgeted for this quarter, so I'd like to spend as much money as possible in Q1.
20:43:32 <cmpahar> sesivany, great thank you
20:43:52 <mitzie> sesivany, sure
20:44:38 <sesivany> the rule of Red Hat financials is that every expense needs to be submitted no later than two weeks after it occures. They will be stricter about it this year I was notified.
20:44:59 <gnokii> uuh
20:45:14 <cmpahar> hmm interesting
20:45:18 <sesivany> #info the rule of Red Hat financials is that every expense needs to be submitted no later than two weeks after it occurs. They will be stricter about it this year.
20:46:10 <zoltanh7211> mmmm
20:46:17 <sesivany> generally late requests for reimbursement cause big problems to OSAS because the whole Red Hat operates on per-quarter basis.
20:46:30 <sesivany> if you don't spend your budget in the quarter, you lose it.
20:47:45 <sesivany> they are trying to balance it for us, but if our budget for this quarter is $12k and we actually submit $5k of expenses it's a problem for them and us, too.
20:48:44 <sesivany> ok, let's move on to the next topic.
20:48:55 <sesivany> #topic Ambassador's schedule
20:49:26 <sesivany> nothing new here.
20:49:41 <sesivany> the F21 release is still planned for mid Oct.
20:50:10 <sesivany> #info F21 release is still planned for mid Oct.
20:50:37 <sesivany> #topic Events
20:51:18 <sesivany> LinuxWochen and FOSSCOMM seem to be set.
20:51:29 <gnokii> sesivany: no not complete
20:51:35 <sesivany> gnokii: do you have an idea if anyone is going to Graz?
20:51:46 <gnokii> Graz was already
20:51:54 <gnokii> same weekend as LGM was
20:52:55 <sesivany> so I guess no one went there.
20:52:59 <gnokii> nope
20:53:15 <sesivany> I think it was Gerold who signed up for that.
20:53:18 <sesivany> but nevermind
20:53:47 <gnokii> Graz is nice as event but its much more expensive as Vienna and just 1 day so I would have to sit 12hrs in a train, thats why I dont do it
20:55:04 <sesivany> gnokii: I don't know if cwickert has done anything in the planning of LinuxTag.
20:55:35 <sesivany> I'm not coming this year and I'm kinda busy to search for it.
20:55:38 <gnokii> well mood is not good for LinuxTag this year
20:56:06 <gnokii> but I have some questions for Vienna
20:57:38 * sesivany is listening...
20:58:06 <gnokii> first of all, I have space in the apartment left for one person, so if somebody like there is a place to sleep
20:58:39 <gnokii> second, how many swag do we have left and how we want to deal with it, shall Miro bring it or Francesco?
20:59:27 <sesivany> gnokii: I might come, but I'm not still sure and I don't want to ocuppy the space in case someone else wants to come.
21:00:04 <sesivany> gnokii: I just got resupplied, so I should have enough stickers, case badges, badges, and media.
21:00:29 <gnokii> so, then I can make a ticket for it and Francesco is taking it?
21:00:32 <sesivany> I can give to either to Miro or Franscesco, no problem with that.
21:00:38 <sesivany> gnokii: yes
21:01:16 <gnokii> except you want to bring it 4 in the morning to the train :D
21:01:57 <sesivany> gnokii: Francesco is definitely a better alternative :)
21:02:22 <gnokii> ok, then we organize it with him, thats all then
21:03:53 <sesivany> any other events to discuss?
21:04:54 <sesivany> #topic Openfloor
21:05:16 <sesivany> now we can discuss any topic, just speak up if you have anything
21:05:18 <soumyaC> !
21:06:24 <gnokii> soumyaC: its open floor so speak
21:07:20 <gnokii> sesivany: you still want to do an self paid order for stitiched stuff?
21:07:30 <soumyaC> Hi, I am Soumya and majorly was ambassador from the APAC Fedora from last 6 years. I have recently moved to Sweden from the last 4 months and thought to get involved in the EMEA Ambassadors meeting. So just thought to say a Hi
21:08:05 <cmpahar> hi soumyaC
21:08:10 <gnokii> hi soumyaC
21:08:15 <soumyaC> I am based at Stockholm now, and thought would vouch for any activities as ambassadors that I can take up in Sweden or generally in the EMEA region
21:08:24 <soumyaC> hi gnokii and cmpahar
21:08:26 <edgates> Welcome ...
21:08:36 <zoltanh7211> welcome
21:08:45 <sesivany> soumyaC: welcome to EMEA!
21:08:53 <soumyaC> thanks edgates, zoltanh7211 :)
21:08:59 <kmf> howdy
21:09:02 <soumyaC> thanks sesivany !
21:09:10 <soumyaC> hola kmf :)
21:09:40 <sesivany> soumyaC: we certainly welcome someone active in Scandinavia.
21:10:04 <soumyaC> ya sesivany , didnt see much from last year happening in Scandanavia
21:10:21 <soumyaC> expected Robert to see in FSCONS gothenburg, but I dont think he went
21:11:35 <cmpahar> got to go guys, see you in 2 weeks
21:11:38 <sesivany> soumyaC: no, he didn't. And that's definitely an event where we need someone to represent us this year.
21:11:40 <cmpahar> have a nice night everyone
21:11:54 <sesivany> cmpahar: see you!
21:12:12 <sesivany> ok, anything else to discuss?
21:12:23 <soumyaC> yah I can do, as I am based in Stockholm, sesivany
21:13:10 <soumyaC> sesivany: One last thought, this year flock I coudn't submit a session due to some last moment personal glitches, still can EMEA ambassadors be sponsored for flock ?
21:14:31 <sesivany> soumyaC: unfortunately that's not a question for me. I don't decide who gets sponsored and who doesn't. Last year, only speakers were sponsored. Don't know if it's going to change this year.
21:15:18 <soumyaC> thanks sesivany , no problem. Just thought of asking you.
21:16:03 <sesivany> if that's all, let me thank you for attending today and meet you in 2 weeks!
21:16:23 <sesivany> #info The next meeting will be on April 30.
21:16:31 <sesivany> #endmeeting