21:00:06 <giannisk> #startmeeting EMEA ambassadors 2015-11-25
21:00:06 <zodbot> Meeting started Wed Nov 25 21:00:06 2015 UTC.  The chair is giannisk. Information about MeetBot at http://wiki.debian.org/MeetBot.
21:00:06 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
21:00:06 <zodbot> The meeting name has been set to 'emea_ambassadors_2015-11-25'
21:00:09 <giannisk> #meetingname emea ambassadors
21:00:09 <zodbot> The meeting name has been set to 'emea_ambassadors'
21:00:13 <giannisk> #chair giannisk sesivany
21:00:13 <zodbot> Current chairs: giannisk sesivany
21:00:16 <giannisk> #topic Roll Call
21:00:24 <sesivany> .fas eischmann
21:00:24 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
21:00:28 <giannisk> Let's see how many people we have around today. :)
21:00:32 <giannisk> Use .fas yourusername
21:00:33 <mitzie> .fas mitzie
21:00:35 <zodbot> mitzie: mitzie 'Zacharias Mitzelos' <mitzie@mitzelos.com>
21:00:36 <giannisk> .fas giannisk
21:00:37 <jonatoni> .fas jonatoni
21:00:37 <zodbot> giannisk: giannisk 'Giannis Konstantinidis' <giannis@konstantinidis.cc>
21:00:40 <zodbot> jonatoni: jonatoni 'Jona Azizaj' <jonaazizaj@gmail.com>
21:01:07 <redandrei> .fas redandrei
21:01:07 <zodbot> redandrei: redandrei '' <user15092011@gmail.com>
21:02:03 <giannisk> Hello everyone and welcome to another regular meeting for the EMEA region.
21:02:08 <frafra> .fas frafra
21:02:08 <zodbot> frafra: frafra 'Francesco Frassinelli' <fraph24@gmail.com>
21:02:16 <sesivany> redandrei: welcome!
21:02:19 <giannisk> Our agenda for today can be found here:
21:02:32 <giannisk> #info Today's agenda: https://fedoraproject.org/wiki/Meeting:EMEA_Ambassadors_2015-11-25#Agenda
21:02:45 <sesivany> FYI everyone, redandrei is a new ambassador candidate from Ukraine.
21:02:47 <GITNE> .fas
21:02:47 <zodbot> GITNE: (fas <query>) -- Search the Fedora Account System usernames, full names, and email addresses for a match.
21:03:04 <GITNE> .fas gitne
21:03:06 <giannisk> Once again, I'd like to remind you that the meeting protocol is in effect.
21:03:07 <zodbot> GITNE: gitne '' <gitne@gmx.de>
21:03:21 <giannisk> That means, If for example you'd liketo speak, then type !
21:03:25 <tyll> .fas tyll
21:03:26 <zodbot> tyll: kostyll 'Andrew' <kostyll@gmail.com> - till 'Till Maas' <opensource@till.name>
21:03:28 <giannisk> If you'd like to ask something, type ?
21:03:35 <giannisk> And when you're done speaking, type eof.
21:03:43 <giannisk> More info about the meeting protocol can be found below:
21:03:57 <giannisk> #info The meeting protocol is in effect. Please see https://fedoraproject.org/wiki/How_to_use_IRC#Meeting_Protocol
21:04:22 <giannisk> Let's get going.
21:04:30 <giannisk> #topic Announcements
21:04:38 <giannisk> I've got a few to make
21:04:53 <giannisk> There's a last call for Flock 2016 bids.
21:05:07 <giannisk> As you may know, this year's Flock will be held in EMEA.
21:05:16 <giannisk> #info Last Call for Flock 2016 bids
21:05:21 <giannisk> #link https://communityblog.fedoraproject.org/last-call-bids-for-flock-2016/
21:05:29 <sesivany> !
21:05:32 <giannisk> There goes an interesting read above.
21:05:35 <giannisk> sesivany: sure
21:05:45 <sesivany> I have an announcement
21:06:12 <sesivany> There will be FAmSCo elections (most likely), and we're looking for candidates.
21:06:33 <sesivany> EMEA needs representatives there and I know we've got good candidates for FAmSCo.
21:06:37 <sesivany> Think about it.
21:06:45 <sesivany> eof
21:06:58 <giannisk> thank you sesivany, I was going to mention the elections, too
21:07:19 <giannisk> As you may have heard, elections are to take place soon.
21:07:52 <giannisk> That will be for FESCo, the Council, Env and Stacks and probably FAmSCo, too.
21:08:37 <giannisk> #info Elections are about to take place soon.
21:08:39 <giannisk> #link https://fedoraproject.org/wiki/Elections
21:08:58 <giannisk> For more info you can check the above link.
21:09:26 <giannisk> Anything else regarding\ announcements?
21:09:30 <giannisk> Did I miss something?
21:10:48 <giannisk> Okay then, moving on.
21:10:54 <giannisk> #topic Requests
21:11:03 * giannisk is checking the EMEA trac.
21:11:51 <GITNE> !
21:12:18 <giannisk> #link https://fedorahosted.org/emea-swag-tracking/report/1?asc=0&page=1&sort=created
21:12:27 <decause> .hello decause
21:12:28 <zodbot> decause: decause 'Remy DeCausemaker' <decause@redhat.com>
21:12:36 <giannisk> #info Ticket #531 - Request for additional funds for 32C3
21:12:42 <giannisk> #link https://fedorahosted.org/emea-swag-tracking/ticket/531
21:12:47 <giannisk> GITNE: there you go :)
21:13:17 <GITNE> ah yes, the ticket  actually says it all
21:13:43 <giannisk> GITNE: Let's have a closer look.
21:13:52 <mitzie> ping tyll
21:14:30 <giannisk> So, how many people are being sponsored to participate at 32C3? tyll mitzie
21:15:09 <tyll> yes, up to now only mitzie and me
21:15:17 <mitzie> giannisk: tyll, myself and gitne is now requesting for sponsorship
21:15:23 <giannisk> Perfect.
21:15:38 <giannisk> mitzie and tyll, you have already booked a hotel, right?
21:16:01 <tyll> The problem is that I initially hoped that we would be at least four ambassadors, since it is a big event
21:16:13 <giannisk> GITNE is here asking for a separate single room, which costs 396.80 EUR for 4 days.
21:16:34 <giannisk> Which is a lot for just one person, compared to you guys having a double-bed for around ~500 EUR.
21:16:54 <giannisk> That's not very cost-efficient, don't you think? :)
21:16:57 <tyll> I booked two rooms for the expected four ambassadors but we only have three people :-/
21:17:11 <giannisk> Who is the other expected ambassador?
21:17:53 <GITNE> giannisk: so far, 3 people have popped up. I do not care about about which hotel or rooms people go to. the problem is that the funds approved with #526 are insufficient for more than 2 people.
21:17:56 <tyll> There is nobody in particular right know, there were some interested during the last meeting but I did not hear much from anyone besides GITNE
21:18:29 <sesivany> isn't it possible to cancel the booking and book a 3-bed room?
21:18:37 <sesivany> that's what we did for LinuxCon.
21:18:44 <giannisk> tyll: Okay, but why would you then ask for two double-beds if you had only 3 confirmed ambassadors willing to attend?
21:18:47 <mitzie> sesivany: +1
21:18:53 <giannisk> sesivany: exactly
21:19:37 <GITNE> giannisk: tyll made 2 reservations just in good faith back then
21:19:56 <giannisk> Don't get me wrong, everyone, I'm trying to make sure our community budget gets spend efficiently and wisely.
21:20:05 <giannisk> s/spend/spent
21:20:26 <GITNE> giannisk: yes, this is a good thing to do :-)
21:20:28 <giannisk> GITNE: we shouldn't rely in good faith :)
21:20:36 <tyll> giannisk: I made the reservations back in August and I could cancel them till a few days after the last meeting
21:20:47 <giannisk> Anyways, to clear things up:
21:21:03 <tyll> giannisk: but during the meeting it appeared to me that they would be both required
21:21:04 <giannisk> tyll: Can you change the booking from a two-bed room to a three-bed one?
21:21:21 <tyll> giannisk: afaik there are now three bed rooms in the hotel
21:21:28 <tyll> *no
21:21:48 <sesivany> ok, then we need to go with what we have.
21:22:01 <giannisk> tyll: Okay, can you find -another- hotel with three beds?
21:22:08 <giannisk> sesivany: I believe we can still sort this out.
21:22:44 <giannisk> If we can save a few hundreds of euros, then why not? :)
21:23:02 <tyll> giannisk: I guess it is rather late to find a good new hotel now, also then I have to see what to do with two rooms
21:24:06 <giannisk> tyll: Okay, let me understand this again: There are two bookings of two-bed rooms each?
21:24:15 <tyll> I might be able to find someone else for the extra room, but then we also do not have a bed for GITNE  or I was hoping to find someone external for the fourth bed - but then I would need to know whether to find someone else for the whole room or only one bed
21:24:29 <tyll> giannisk: yes
21:24:46 <giannisk> tyll: If you can't cancel the room, then it makes more sense to me to send another ambassador there.
21:25:06 <giannisk> tyll: Rather than pay for a double-bed room for just one ambassador.
21:25:15 <GITNE> giannisk: anyways, I can try to search for a better deal or for an even more economic deal but it won't get much better because hamburg /is/ expensive when it comes to accommodations. its a big city, and these tend to get expensive :-\
21:25:27 <mitzie> But still, if we pay for both rooms we are out of budget for this event for ~200$ (excluding any extra travel expenses for a 4th ambassador)
21:26:50 <tyll> giannisk: A forth ambassador would be grate, I am also fine with trying to find a forth external person
21:27:05 <giannisk> tyll: according to Ticket #524 you have requested funding for only one double-bed room
21:27:18 <giannisk> #link https://fedorahosted.org/emea-swag-tracking/ticket/524
21:28:03 <giannisk> tyll: now I understand that you have booked another two-bed room, and there's GITNE asking for a single-bed room as well.
21:28:07 <giannisk> This got messy.
21:28:29 <tyll> giannisk: I mentioned the second room during the last meeting already
21:29:03 <giannisk> tyll: Approval was for one double-room, as clearly stated in your ticket.
21:29:10 <GITNE> giannisk: if we had 4 ppl then things would have been a little bit simpler to understand, perhaps ;-)
21:29:57 <mitzie> GITNE: Can't agree more, but we would go over the budget for this event
21:29:58 <giannisk> If things were organized properly, they would be simpler to understand, no offense of course :)