01:59:24 #startmeeting FAmNA 01:59:24 Meeting started Wed Jan 4 01:59:24 2012 UTC. The chair is nb. Information about MeetBot at http://wiki.debian.org/MeetBot. 01:59:24 Useful Commands: #action #agreed #halp #info #idea #link #topic. 01:59:29 #meetingname FAmNA 01:59:29 The meeting name has been set to 'famna' 01:59:38 you are a minute early sir! 01:59:39 * nb is not sure which he is supposed to do so he will set both 01:59:50 herlo, hey, but at least that way i'm not late like usual! 01:59:57 lol, true 02:00:00 i won't start anything important until right on time! 02:00:08 * herlo is usually absent, so he's here to try to do better 02:00:08 * nb wonders if there is a .time 02:00:09 .time 02:00:09 nb: 02:00 AM, January 04, 2012 02:00:15 yes there is apparently 02:00:21 UTC even! 02:00:22 The meeting starts when our meeting chair (nb) says it does. 02:00:34 * nb says it starts now 02:00:34 * herlo waits, patiently 02:00:36 thanks jamie :) 02:00:45 #topic Budget 02:00:56 oh, i think events is first 02:00:59 #topic Events 02:01:04 Anyone have anything to say about events? 02:01:30 More events! 02:01:33 More FADs! 02:01:46 (and more accountability for reporting the results of the FADs!) 02:01:47 A FUDCOn! 02:01:53 More budget! :) 02:01:59 FUDCon is coming up soon 02:02:08 Less is more! 02:02:09 * nb thinks most of us are going? 02:02:14 * herlo will be there 02:02:20 inode0: The only way I can ask for more budget is to show that we've been good stewards of the budget we currently have. 02:02:26 inode0, but it looks like we usually dont spend all of it so they take some of it away the next year 02:02:37 and we aren't? 02:03:06 * inode0 was just joining the fun - don't take smiley comments so seriously 02:03:08 * nb thinks we are good stewards of it 02:03:27 I think in general we're pretty good stewards, but I can definitely see places we can improve as well 02:03:39 there's always room for improvement 02:03:58 i guess i should make a blog since the one page said people who get subsidized for fudcon should post on their blog 02:03:59 we could cut down on overnight shipping to people for example 02:04:20 inode0, +1, except if it is our fault, like that one we had a month or so ago 02:04:24 nb: Yeah, that's one pet peeve of mine -- but I'll talk about that at FUDCon :-) 02:04:48 * nb just doesn't really care for having a blog, but i could post on facebook or twitter 02:05:00 inode0: I'm not worried about ten dollars here or twenty dollars there as much as I am hundreds of dollars (or more) 02:05:01 but i could make one, that just doesn't mean i'll use it much :) 02:05:20 nb: I don't even really care if it's a blog -- a facebook post, Google+ post, etc. would do 02:05:25 jsmith, oh ok 02:05:26 * inode0 would like to know where we aren't being good stewards now more specifically 02:05:52 nb: The idea is just to share your experience with others, help them experience (vicariously) the event 02:06:36 jsmith, good point 02:07:35 #info Ben has media that will be at FUDcon 02:07:56 #info nb will be either bringing with him or shipping there some more swag 02:08:08 probably shipping since i'm not really wanting to check any bags 02:08:51 anything else on events? 02:08:52 Hi, i'm soldering right now 02:09:47 * nb takes that as a no 02:09:50 #topic Budget 02:09:56 anything on budget or swag or anything? 02:10:32 as is normal I don't know anything about the state of the budget, sorry 02:12:30 seems like we asked for help in that regard last month, or the month before 02:12:48 inode0: who did you ask? 02:13:09 * herlo could help some there if it needs to be directed to FAMSCO 02:13:29 inode0, hey, harish just got here 02:13:43 maybe he could comment on the budget status? 02:15:10 maybe not 02:15:19 inode0, harish showed up for part of our meeting last month 02:15:23 herlo, ^^^ 02:15:27 ahh 02:15:28 i meant to direct that at you 02:15:33 nb, i will try to comment on the budget. 02:15:36 harish, ok 02:15:42 do you have a specific question first? 02:16:18 harish, i think mainly just how are we doing, like do we have more budget left to order more stuff before the end of the year? although i forget right off hand when red hat's year ends 02:16:39 rh fy ends feb 2012. 02:16:42 nb: Ends at the end of February 02:17:13 i am awaiting some reports for nov and dec. but if you have specific questions i think i can give an estimate. 02:17:18 herlo: it was a meeting topic 02:17:33 inode0: yes, I understand :) 02:18:14 how is everyone on swag? 02:18:22 do we need to ask harish about reordering anything now? 02:18:39 * nb has pretty much everything except stickers, but i think stabbymc has stickers to send me 02:18:49 plus i don't have clings but i don't think we want to order them anymore last thing i heard 02:20:19 kk4ewt, how are you on swag? 02:20:23 rbergeron, rrix how are you on swag? 02:20:32 djf_jeff, ^^ 02:20:50 I have exactly 0 swags 02:20:59 rbergeron has all the teeshirtses 02:21:08 rrix, does robyn have any other swag? 02:21:15 Beats me 02:21:19 like case badges, stickers, balloons, lanyards, etc 02:21:20 oh ok 02:21:21 I doubt it 02:21:21 all i have are tshirts and stickers 02:21:36 and maybe some pens left 02:21:40 do we want more balloons? 02:21:43 we went through this last month and had a list of things to get iirc 02:21:44 pens seem to go very well 02:22:02 but we don't know what is available for us to fund that list 02:22:06 * nb wonders if we can figure out an estimated price so we can ask harish 02:22:16 he said he could give us an estimate if we know how much we need 02:22:33 i have like 02:22:37 very few stickers 02:22:56 it is year end, my question is how much of the "discretionary" budget remains and should we use a hunk of it for swag acquisition 02:23:03 inode0, yeah 02:23:11 * rbergeron wishes we just knew how much budget there was left period 02:23:11 not 02:23:19 give an estimate and i'll say yes or no 02:23:28 what? 02:23:43 oh, I see and agree 02:24:47 inode0, just a sec, i will look up last month's note 02:24:56 and we can put together a rough estimate maybe? 02:25:02 if someone knows about what we spent last time 02:25:23 an estimate in a vacuum isn't what I'm interested in really 02:25:58 there are recurring expenses, like t-shirts, that are expensive and if there are funds going unused at year end we can prepare for next year 02:26:43 tshirts and media are expensive 02:26:46 inode0, i don't really see a list on http://meetbot.fedoraproject.org/teams/famna/famna.2011-12-07-02.09.log.txt of what we want 02:27:34 i am not seeing balloons going over that great but they are cheap 02:27:41 yup 02:27:51 people like pens 02:27:54 but i have some of them 02:27:57 but robyn doesn't 02:28:02 ballons.... meh 02:28:02 and idk what scott has 02:28:06 ballooooons 02:28:09 * nb is meh about balloon 02:28:12 i have no pens 02:28:13 pens and case badges are the best 02:28:15 few stickers 02:28:22 rbergeron: I can send you a ton of pens 02:28:23 rbergeron, stabby probably has some to send you 02:28:24 stickers 02:28:25 case badges are also expensive 02:28:26 yup. 02:28:27 I have a box or so left still 02:28:36 herlo: bring them to scale 02:28:39 rbergeron: k 02:28:43 inode0: about the same prices as the balloons 02:28:44 :) 02:28:46 is herlo going to fudcon? 02:28:48 no 02:28:50 oh 02:29:01 yes, I'll be there 02:29:05 what? 02:29:06 * herlo kicks inode0 02:29:08 he's going 02:29:12 case badges last time cost around $2K I think, and around $1.2k the time before 02:29:20 nb: scale is just a shorter trip 02:29:27 herlo, true 02:29:47 * herlo didn't mean to distract 02:29:55 last time max ordered 12k for the world 02:29:56 * herlo kicks inode0 again 02:30:18 yes, but the smallest reasonable order was $1K+ 02:30:31 there is a big discount on volume after that point 02:32:15 http://noname.math.vt.edu/Fedoraunity/case_badges.pdf 02:32:45 there is about 2k left in the discretionary category. i'll move the numbers around. 02:32:46 i dont think we still have to pay the setup fee 02:34:12 seriously? $2k? 02:34:23 everyone better stop shipping things 02:35:38 inode0, well, part might be how i did the media, i had them use our account for f15 and f16 02:35:42 not sure how herlo did before 02:35:49 if he used part of the PO or if he used our ups 02:35:58 I used ups 02:36:05 thing is, prices have gone up 02:36:09 true 02:36:10 http://fedoraproject.org/wiki/Community_Architecture_expenses 02:36:18 that must be very out of date 02:36:44 nb how much was media this time 02:37:03 kk4ewt, approx 5k 02:37:04 let me look 02:37:06 one sec 02:37:20 15 was about 7k, i lowered it for 16 02:38:06 inode0: that's discretionary, not regional 02:38:17 .calc 3125+2500 02:38:18 nb: Google's calculator didn't come up with anything. 02:38:19 doesnt shipping go against regional budget? 02:38:24 .calc 3125 + 2500 02:38:25 nb: Google's calculator didn't come up with anything. 02:38:31 oh zodbot get real 02:38:39 $5625 02:38:51 pfft, math 02:38:53 so for next year lets budget 12K for media 02:38:54 sorry, harish I did not mean commarch discretionary - I meant what commarch calls regional but the fedora project calls discretionary :) 02:38:57 was the total invoices for Fedora 16 media 02:40:15 ok. i think that would have a reasonable about. i have some updates to that i thought I received but it was the wrong ones. i reckon you'll have about 8k left. 02:40:17 rbergeron, harish did you or harish need the invoices for media? they got sent to me, herlo, ap@redhat and purchasing@redhat 02:40:52 nb: i have them, i need to do some sort of magic to get them paid and i'm calling linda about it this week 02:40:58 rbergeron, oh ok 02:40:59 i think it would be better if rbergeron gets them. 02:41:32 rbergeron, great, thanks 02:41:45 So, I guess the question is, do we want to order something? 02:41:54 i have a mail from oracle saying that i have a po and invoice that dont match, or something 02:43:38 * inode0 suggests constructing a prioritized swag list asap 02:43:58 inode0: +1 02:44:00 yeah, since it looks like we have budget that we could spend 02:44:27 can we vote to go ahead and order stuff once the shippers figure out what is needed? 02:44:33 or do we need to wait until next month to vote? 02:44:53 or do we want to figure out our prioritized swag list now 02:44:53 let's vote 02:45:04 not really, we do this by more a consensus than a vote anyway 02:45:06 I say order stuff right after you prioritized the list 02:45:11 herlo, i agree 02:45:18 inode0, true 02:45:22 nb: but inode0 is right, consensus 02:45:29 well, it doesn't hurt to shop a bit for the best price 02:45:38 5k case badges for 1175 and more pens 02:45:47 kk4ewt, +1 02:45:52 anyone not want to go that route? We'll prioritize a list on the wiki and then start buying from top down until we run out of funds... 02:45:53 case badges and pens are popular 02:46:17 i'd like to eventually get splatter tees again, but they're by far not priority 02:46:36 too expensive sorry 02:46:41 kk4ewt, true 02:47:09 yeah we could better use that money elsewhere 02:47:27 I would suggest being a little careful - pick a number like $3k or $4k to spend in January and then double check things for February would be my suggestion 02:47:40 inode0, yeah 02:48:09 i have about 300 or so in postage expenses for raffle on robyn's cc 02:48:14 well i am thinking 2K at the moment 02:48:17 stamps.com account is going nicely 02:49:24 I'd like the thank nb for all his help delivering raffle prizes around the world 02:49:50 #proposal Regional shippers will prioritize a list of swag needed on the wiki and then will spend up to 2k or 3k to purchase items in order of priority 02:50:03 other interested parties can help with the priorities also 02:50:12 We really made a bunch of contributors happy 02:50:23 yeah, i got a couple of thankyou emails 02:50:56 kk4ewt, how much does a pen order usually cost? 02:51:56 SGS, hey, you've been quiet :) 02:52:49 nb: Nothing to add. =) 02:53:15 * nb thinks there is pretty much consensus to spend around 2 or 3k on swag based on what we need most 02:53:21 any objections to #agreed? 02:53:55 does swag include media? 02:54:04 mock, well, media is already ordered and here 02:54:16 oh, i might have missed that part 02:54:18 mock yes 02:54:30 no objections 02:54:37 swag away 02:54:42 nb but it also appears media hasnt been paid for yet 02:55:08 harish, was our media PO already deducted from what you said we had left? 02:55:22 so that will take 5600 out of the 8k 02:55:36 ooh 02:55:38 can't imagine that 02:55:43 so, 2400 left 02:55:51 for swag 02:56:01 and event support 02:56:10 untill june 02:56:15 whoa 02:56:21 stop it 02:57:29 * inode0 assumes media was accounted for - there is a PO yada yada yada 02:57:48 june isn't the end of the year, february is 02:57:56 inode0: lets get facts and not assume 02:58:09 and as far as I know we only have one event left (is that correct?) 02:58:10 * mock breathes a sigh of relief 02:58:19 SCALE 02:58:46 and Fudcon 02:59:05 I don't recall scale organizers coming here with a budget - have they? 02:59:20 we don't spend on fudcon really though 02:59:22 * nb proposes 2-3k 02:59:30 for what? 02:59:35 #proposal Regional shippers will prioritize a list of swag needed on the wiki and then will spend up to 2k or 3k to purchase items in order of priority. Other interested parties should feel free to comment on swag priorities. 02:59:46 +1 02:59:52 +1 02:59:56 i+1 03:00:06 +1 03:00:14 #agreed Regional shippers will prioritize a list of swag needed on the wiki and then will spend up to 2k or 3k to purchase items in order of priority. Other interested parties should feel free to comment on swag priorities. 03:00:14 +1 03:00:23 #topic open floor 03:00:28 * nb opens the floor :) 03:00:43 nb: please email demonjester for input on swag 03:00:48 nb, i am not sure if that number has been deducted. the problem i have is that i am not seeing some of the expenses and am missing them in my tally. what was the amount for the media? 03:00:49 inode0, sure 03:00:59 harish, 5625 03:01:05 not sure what the PO was for, something similar 03:01:12 $5625.00 was the final invoices 03:02:59 is there a wiki page for scale 10x? 03:04:06 found it but the budget looks cut and pasted from last year 03:04:30 oh, wait, both are on it now 03:04:43 well that would be smart 03:05:02 we need to deal with scale - really need to deal with it now 03:05:19 #undo 03:05:19 Removing item from minutes: 03:05:31 * nb undoes the agreed since we are not sure if we have $ plus have scale 03:06:51 inode0, suggestions? 03:06:53 anyone? 03:07:19 Ambassador team lodging $109 Ambassador (add lodging expenses here) Alejandro Acosta would share room but needs extra hotel night since flight back departs on monday ($109) 03:07:19 Travel $140 Ambassador Broken down as follows: (add travel expenses here) $140 for Alejandro Acosta's road trip from Chihuahua to El Paso and back 03:07:19 SCALE sponsorship $1,000 Ambassador 03:07:19 Buffer $200 Ambassador Cost overruns, etc. 03:07:21 Printing $50 Ambassador Handouts of presentation times, etc. 03:07:22 I suggest we don't fund scale unless someone proposed a budget and this is the last meeting before the event isn't it? 03:07:28 inode0, true 03:07:49 oh, its on the 20th even 03:07:53 * inode0 really doesn't want to not fund it but seriously we need a budget for it 03:07:57 yeah, i'm tempted to -1, no one even proposed it 03:08:27 last wiki edit was 11/2011 03:09:28 weak +1 to just travel and hotel if they end up having a fedora booth or anything at scale 03:09:33 -1 sponsorship, too late. 03:10:38 kk4ewt, SGS herlo anyone comments? 03:10:41 rbergeron, rrix comments? 03:10:51 nb: I kinda have to agree with you, -1. 03:11:07 sleepy 03:11:22 yeah, our meeting has gone long 03:11:22 ;-)sleepy, too sleepy 03:11:51 #agreed Regional shippers will prioritize a list of swag needed on the wiki and then will spend up to 2k or 3k to purchase items in order of priority. Other interested parties should feel free to comment on swag priorities. 03:12:04 #agreed not to sponsor SCALE 10x due to lack of a proposal 03:12:11 anything else before i endmeeting? 03:12:25 (I had to put the agreed about spending money for swag back since i had undone it) 03:12:39 2 03:12:41 3 03:12:46 2 03:12:50 1 03:12:52 #endmeeting