01:01:32 <award3535> #startmeeting FAmNA 01:01:32 <zodbot> Meeting started Fri Oct 16 01:01:32 2015 UTC. The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot. 01:01:32 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 01:01:43 <award3535> #meetingname FAmNA 01:01:43 <zodbot> The meeting name has been set to 'famna' 01:01:43 <wrnash> Hi there 01:01:56 <award3535> #topic === FAmNA Roll Call === 01:02:05 <award3535> #chair wrnash 01:02:05 <zodbot> Current chairs: award3535 wrnash 01:02:11 <award3535> evening wrnash 01:02:26 <wrnash> How is everyone doing tonight? 01:03:13 <award3535> so far so good and you 01:03:20 <decause> .hello decause 01:03:21 <zodbot> decause: decause 'Remy DeCausemaker' <decause@redhat.com> 01:03:36 <wrnash> I'm doing ok. I wish i was still in Panama Scuba Diving 01:03:48 <award3535> cool 01:03:57 <award3535> OLF went too fast for me 01:06:11 <wrnash> They always do. 01:07:08 <cydrobolt> hello 01:07:14 <cydrobolt> hi wrnash 01:07:21 <award3535> #chair cydrobolt 01:07:21 <zodbot> Current chairs: award3535 cydrobolt wrnash 01:07:27 <award3535> evening cydrobolt 01:07:34 <cydrobolt> evening award3535 01:07:36 <wrnash> Hi Cydrobolt 01:07:37 * masta looks in 01:07:39 <masta> howdy all 01:07:40 <cydrobolt> hello 01:07:44 <cydrobolt> hey masta 01:07:45 <award3535> #chair masta 01:07:45 <zodbot> Current chairs: award3535 cydrobolt masta wrnash 01:07:45 * decause waves 01:07:58 <award3535> #chair decause 01:07:58 <zodbot> Current chairs: award3535 cydrobolt decause masta wrnash 01:08:35 <award3535> #topic === Announcements === 01:09:29 <award3535> Any announcements 01:10:23 <masta> hrm... 01:10:41 <masta> I think we are in the final freeze, if that counts 01:10:59 <masta> eof 01:11:09 <award3535> final freeze? 01:11:18 <wrnash> f23 01:11:30 <award3535> oH got it 01:12:08 <award3535> we actually have a ticket tonight and the event coordinators are not here 01:12:16 <cydrobolt> award3535, which event is this? 01:12:18 <cydrobolt> LISA? 01:12:27 <award3535> yes that is correct 01:13:06 * decause has heard good things about LISA 01:13:26 <cydrobolt> too bad it's during the week 01:13:29 <cydrobolt> otherwise I'd be down to go 01:13:32 <award3535> #topic === Tickets === 01:13:45 <award3535> #link https://fedorahosted.org/famna/report/9 01:13:58 <award3535> .famnaticket 114 01:14:00 <zodbot> award3535: #114 (LISA 2015) – FAmNA general trac - https://fedorahosted.org/famna/ticket/114 01:14:23 <award3535> take a minute to review the ticket and wiki 01:14:50 <award3535> note there is no booth funding (RH shared with Fedora and Cent OS) 01:15:11 <award3535> the only items is for travel for mattdm and linuxmodder 01:16:32 <award3535> the only thing left out is how much mattdm will need for travel expenses 01:18:55 <award3535> linuxmodder is local and is only asking for fuel costs driving 01:19:22 <masta> me checks the cost of flight from austin to DC 01:19:52 <award3535> I though mattdm was in boston 01:21:02 <masta> oh, ok...my bad 01:21:18 <award3535> I would recommend pushing this to next week when we have more information. I emailed mattdm for some more information 01:22:51 <decause> mattdm would fly outta logan 01:23:06 <award3535> yes 01:23:27 <award3535> but I dont know if he will go to BWI or Regan 01:25:41 <masta> Most expensive is ~ $400 01:25:55 <award3535> is that roundtrip? 01:26:02 <masta> yes, of course 01:26:21 <award3535> and hotel would be the next step 01:26:49 <masta> he's on his own there 01:27:32 <award3535> so, should we push this one week 01:27:38 <wrnash> What about a rental car 01:28:04 <award3535> ditto, I need to have mattdm let me know what his intentions are 01:28:04 <cydrobolt> +1 on pushing this to next week 01:28:07 <masta> award3535: yes, push it 01:28:15 <masta> push it really good... 01:28:17 <masta> one week 01:28:18 <award3535> +1 from me 01:28:24 <award3535> wrnash? 01:28:37 <wrnash> +1 01:29:16 <award3535> #agreed to push vote on LISA to next weeks meeting 22 October 01:29:40 <award3535> ok moving on.... 01:29:41 <award3535> #topic == Open Floor === 01:30:15 <award3535> the floor is open.... 01:31:10 <decause> there is an ongoing thread about budget on the council discuss list 01:31:50 <award3535> yes, I am aware 01:32:16 <award3535> there are some fundamental problems with me being able to track any budget 01:32:37 <award3535> I do not get to see all expenses from ambassadodrs 01:33:20 <award3535> approved vs actual expenses never make it to me 01:33:43 * decause gets onto his laptop 01:33:43 <award3535> #chair kk4ewt 01:33:43 <zodbot> Current chairs: award3535 cydrobolt decause kk4ewt masta wrnash 01:34:02 <decause> the thread is an ongoing discussion 01:34:54 <decause> #link https://lists.fedoraproject.org/pipermail/council-discuss/2015-October/013768.html 01:35:07 <decause> there was more than just budget stuff being discussed 01:35:18 <decause> but also local/regional involvement in meetups 01:35:50 <decause> def worth taking a look at and following along with 01:36:04 <kk4ewt> hello just got home from doing an intro to fedora for the Roanoake LUG 01:36:11 <decause> kk4ewt++ 01:36:27 <kk4ewt> decause Southern_Gentlem please 01:36:32 <decause> kk4ewt: that thread I just posted talks a good bit about LUGs :) 01:36:43 <award3535> mattdm and I have been discussing this for a while and kk4ewt just completed one 01:37:08 <kk4ewt> i work closely with my local lugs 01:37:11 <award3535> the budget has been a discussion for the past year 01:37:12 <decause> nod nod nod 01:37:31 <masta> decause: thanks for sharing that link, had not seen it 01:37:36 <decause> masta: np 01:38:48 <masta> yeah, I hit a bunch of local meetups and user groups, but that is totalylundeer the Fedora ambassador radar, but in effect I'm doing ambassador work 01:39:15 <masta> I give out a bunch of iso media left over from other events, if I have any 01:39:35 <decause> one of the things that we'd like to help provide to ambassadors is a collection of decks for presenting on Fedora things at Meetups 01:39:42 <masta> to ticket, and document all that kinda casual ambassador work would be a chore 01:39:51 <decause> masta: nod nod nod 01:40:03 * decause organizes and attends a few in town as well 01:40:40 <kk4ewt> so what did i interrupt 01:40:40 <decause> there was a suggestion of Fedora Specific meetups 01:40:41 <award3535> I do as well, the local area high schools get all the last group of media for their classroom use, and I make myself available to hold loading session 01:41:19 <decause> I put in my two cents about how I felt our Local LUG was doing, and how I thought we might try to do something like that 01:41:43 <decause> it'd be great to hear about other LUGs, cause I'm sure there are some thigns that are diff and the same between them 01:41:53 <award3535> the local LUG in my area disbanded last year 01:42:05 <decause> I filed a ticket on the Fedora Hubs repo after that mail hit the list: 01:42:05 <kk4ewt> my home lug is a college luug and they are pretty good group but with all the college luugs they have their ups and downs 01:42:21 <masta> it would be nice to work on slide decks 01:42:30 <masta> this has been suggested before 01:42:48 <decause> #link https://pagure.io/fedora-hubs/issue/47 01:42:50 <masta> how do we make incentives for folks to provide these? 01:43:13 <masta> another fedora badge for slide decks? 01:43:24 <decause> masta: I think that many folks are making them already, so just giving a place to share them would help 01:43:33 <masta> +1 01:43:42 <decause> and, yes, contributing slide decks I reckon would be badge-worthy :P 01:43:44 <decause> but also 01:43:48 <decause> if we did it ahead of time 01:43:50 <kk4ewt> masta who needs a slide deck lol 01:43:56 <decause> we could maybe even get input from the design-team 01:44:03 <decause> kk4ewt: right 01:44:15 <decause> so not just slide-decks, but screen-casts could be cool too 01:44:41 <masta> yea, design team should be able to help with the templates as our art evolves from release to release 01:45:02 <decause> nod nod nod 01:45:07 <decause> design-team++ 01:45:14 <kk4ewt> well decause we need swag, has any movement started on the flyers from sxsw we discussed at flock 01:45:55 <decause> #action decause look into status of SXSW flyers with design-team 01:46:05 <decause> kk4ewt: how do we typically get swag ordered in NA 01:46:06 <decause> ? 01:46:12 <kk4ewt> no i think thats should be a marketing thing 01:46:14 <decause> I know each region works differently 01:46:31 <decause> EMEA is posting to the list about there upcoming order 01:46:54 <kk4ewt> we usually order it but we are waiting on what the heck our budget is and if we have the money to order any 01:47:03 <decause> kk4ewt: I know that mizmo was very involved in the SXSW flyers, so I honed in on her team 01:47:09 <decause> but you're right 01:47:23 <decause> #action decause include mktg list on the query about SXSW flyers 01:47:44 <decause> kk4ewt: which budget? Next years? 01:47:46 <kk4ewt> someone goes and gets quotes a we issue the order either by a PO or by the credit card 01:47:58 <kk4ewt> this years would be a nice start 01:48:06 <decause> we're almost in Q4 of this year, AFAIK 01:48:24 <kk4ewt> exactly the issue 01:48:35 <decause> kk 01:48:36 <kk4ewt> we are in Q3 01:48:44 <decause> yeah, good good 01:49:02 <decause> I know that the treasurer situation in NA has been a bit in flux 01:49:32 <kk4ewt> no we have an excellant treasurer he is just not getting any info 01:49:42 <award3535> decause; that is me, and I never get reports on expenses 01:49:47 <decause> perhaps we can do a "tell decause all about how things used to and should ideally go" session at some point soon 01:50:06 <decause> I want to help get you whatever info you're needing 01:50:08 <masta> There has not been a treasurer. I tried to get that going before FAMSCo dissolved 01:50:15 <kk4ewt> he knows mine 01:50:31 <award3535> I do, but its everyone elses 01:50:32 <kk4ewt> masta award3535 has been the treasurer for several years 01:50:39 <masta> kk4ewt: news to me 01:51:24 <kk4ewt> masta and there are email and meetings he has begged for info about events and still never got the info 01:51:29 <decause> either way on how it was, we just had a meeting at the council level this week to help figure out how we can help make it easier/better for the next round 01:51:46 <decause> kk4ewt: if you send me an email with what info you need, I can help track it down 01:51:53 <award3535> I never got the exact number to start, I never get any final expenditures from other ambassadors, that includes those who have the rooms paid for by RH at the event 01:52:45 <kk4ewt> we know what the approved budget was for events and thats it 01:52:57 <award3535> so essentially I cannot track a budget without final numbers 01:53:13 <decause> kk4ewt: Swag is the item at hand though. we need to be able to continue promoting the project at events. WE can work on budget process as we figure out what immediate needs we have to operate. 01:53:48 <masta> so on swag, the 1k ceiling is unfun. 01:54:00 <award3535> that also includes swag, and media production, without final numbers its still a problem 01:54:13 * decause is here to sponge up all of the info he can 01:54:21 <kk4ewt> nb gave final # on the media 01:55:18 <award3535> I dont remember seeing the media number but that is only a fraction of things out there 01:55:57 <decause> we've been working with a new swag sponsor recently, FYI 01:56:06 <decause> I will check in on that loop, see what the situation is 01:56:12 <kk4ewt> ok when i saw the council commit about a budget so i sat down and came up with a sorta budget for next year 01:56:19 <masta> coolies - got to run - bye all 01:56:20 <award3535> so I thru my hands up and pulling my hair out 01:56:21 <decause> #action decause ping spot about the new swag sponsorship status 01:56:30 * masta wonders away 01:56:37 * decause waves 01:56:41 <award3535> have a good evening masta 01:56:46 <kk4ewt> https://drive.google.com/file/d/0B5Brbq5j6NbONWVwcWszVW9PdW8 01:56:47 <decause> award3535: well, hopefully we can reduce some of that going forward 01:57:08 <decause> kk4ewt: great 01:57:46 <decause> kk4ewt: do you typically send that directly to Ruth? 01:58:00 <kk4ewt> sorry changed the permissions 01:58:10 <decause> kk4ewt: no worries 01:58:40 <kk4ewt> this is basicly simulair to a budget we came up with at a fudcon years ago 01:59:05 <kk4ewt> decause we have not been asked to submit a budget for several years 01:59:06 <award3535> decause I used to, but became cumbersome due to holes with the reports 01:59:27 * decause is learning 02:00:18 <award3535> the biggest problems I had was with the west coast, I have not received a single expenditure from any west coast event 02:00:41 * decause remembers hearing similar things during the FLOCK sessions 02:00:55 <award3535> I dont even remember seeing a event report as well 02:01:14 <kk4ewt> in the past we were asked for a yearly budget which suddenly turned into we have to spend by the quarter etc 02:01:27 <decause> kk4ewt: nod nod nod 02:02:13 <award3535> ruth and I discussed reimbursement guidelines with respect to reports and all required receipts prior to reimbursements, and that is the rule that has not changed, but..... 02:02:41 <decause> award3535: nod nod nod 02:04:11 <decause> I know that there are a number of pain points, and I want to hear all about them. I'm still finding my way around, and I was really happy at FLOCK to get a chance to meet some of the EMEA/NA ambassadors. 02:04:30 <decause> I also got to meet many ambassadors from LATAM during their FUDCon in September 02:04:43 <kk4ewt> decause, i think you learned at flock that i am a straight shooter 02:04:53 <decause> I got a nice long list of pain points from those folks to 02:05:12 <decause> and I brought them up with the council and other leadership 02:05:28 <decause> I wanna hear about how I can help, and what you folks need 02:05:32 <award3535> we are such a large widespread organization that its tough to get the right stuff 02:05:41 <decause> we're about 5 minutes over on the meeting slot now 02:05:45 <decause> just as a time check 02:05:51 <award3535> no worries 02:06:03 <award3535> i will end it in a minute 02:06:07 <decause> award3535: kk 02:06:09 <wrnash> let's talk about this some more on the next meeting 02:06:10 <kk4ewt> thats one thing about this time of night no one else is wanting the space 02:06:18 <decause> wrnash: agreed 02:06:33 <decause> but maybe in the meantime, we can start some kind of document or discussion on the mail list? 02:06:34 <award3535> wrnash what do you have in mind 02:06:48 <kk4ewt> decause, so should we figure out what swag we need and get it ordered 02:07:17 <wrnash> document all the pain points for an ambassador and see if we can stream line the process. 02:07:29 <kk4ewt> nb is supposedly working on the PO for media 02:07:35 <decause> kk4ewt: I'm pretty sure Ruth is going to tell me that you folks will have the best idea how much budget you have left, but I will ask her nonetheless. 02:07:45 <wrnash> I would say everything from ordering swag to becoming a ambassador 02:08:16 <award3535> wrnash that is going to be different for every ambassador due to what functions we do 02:08:27 <wrnash> I agree 02:08:30 <decause> kk4ewt: I would say if swag is in dire shortage, then put together a small/medium/large or barebones/standard order list, so that whatever the number, we've got some options in case you come in low? 02:08:40 <wrnash> but the basic process will be the same 02:09:13 <decause> wrnash: start making a list 02:09:17 <decause> maybe an etherpad? 02:09:21 <award3535> wrnash you are correct 02:09:40 <decause> http://etherpad.osuosl.org/famna-wishlist 02:11:05 <award3535> ok we must vacate the meeting room 02:11:26 <decause> #link http://etherpad.osuosl.org/famna-wishlist 02:11:34 <award3535> our next meeting will be 22 Oct, same time, same bat channel 02:11:34 <wrnash> good night 02:11:37 <decause> wrnash: award3535 kk4ewt start there 02:12:20 <decause> kk 02:12:24 <decause> thanks award3535 02:12:35 <award3535> decause np 02:12:42 <award3535> hope to see you next week 02:13:38 <award3535> #endmeeting