00:59:52 #startmeeting FAmNA 00:59:52 Meeting started Fri Jun 17 00:59:52 2016 UTC. The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot. 00:59:52 Useful Commands: #action #agreed #halp #info #idea #link #topic. 00:59:52 The meeting name has been set to 'famna' 01:00:04 #meetingname FAmNA 01:00:04 The meeting name has been set to 'famna' 01:00:14 #topic === FAmNA Roll Call === 01:00:22 o/ 01:00:27 #chair cydrobolt 01:00:27 Current chairs: award3535 cydrobolt 01:00:28 .hello jflory7 01:00:29 jflory7: jflory7 'Justin W. Flory' 01:00:37 #chair jflory7 01:00:37 Current chairs: award3535 cydrobolt jflory7 01:00:39 ahoy! 01:00:41 Evening! 01:00:46 #chair masta 01:00:46 Current chairs: award3535 cydrobolt jflory7 masta 01:01:11 evening everyone 01:01:13 ahoy! 01:02:12 I will give a few minutes more before starting 01:04:54 ok lets get started 01:04:56 #topic === Announcements === 01:05:02 anyone have anything 01:05:08 I have just one 01:05:11 go\ 01:05:37 #info === Fedora 24 is a GO - the final release of Fedora 24 will land on Tuesday, June 21, 2016 === 01:05:42 #link https://communityblog.fedoraproject.org/official-fedora-24-will-release-june-21-2016/ 01:05:43 eof 01:05:51 woo! 01:05:52 #chair juggler 01:05:52 Current chairs: award3535 cydrobolt jflory7 juggler masta 01:05:57 woo! [2] 01:05:57 .hello dmossor 01:05:58 danofsatx: dmossor 'Dan Mossor' 01:06:06 #chair danofsatx 01:06:06 Current chairs: award3535 cydrobolt danofsatx jflory7 juggler masta 01:06:09 .hello lajuggler 01:06:10 juggler_: lajuggler 'Perry Rivera' 01:06:17 Hey Perry, hey Dan! 01:06:46 hello jf! 01:06:56 top o' the evenin' to ya, laddy 01:07:04 or is that laddie? 01:07:06 hey satx 01:07:15 ty award 01:07:19 ok moving on 01:07:21 #topic === Tickets === 01:07:35 #link https://fedorahosted.org/famna/report/9 01:07:44 take a minute to review 01:08:30 Lots of tickets tonight 01:08:36 Hey team. Sorry I've been gone for a little while. my work schedule change 01:08:39 yep 01:08:45 #chair wrnash 01:08:45 Current chairs: award3535 cydrobolt danofsatx jflory7 juggler masta wrnash 01:08:50 wrnash: Hiya! 01:08:54 .famnaticket 119 01:08:55 award3535: #119 (OSCON 2016 booth) – FAmNA Trac - https://fedorahosted.org/famna/ticket/119 01:09:14 so I wrote a report for oscon 01:09:15 just one thing on this one, I need to know who paid the room bills 01:09:36 masta did. I only had <$30 in fuel. 01:09:43 wrnash my works schedule changed too! 01:09:43 masta, I read it 01:09:49 award3535, yeah, I got the room bill, and a few fuel recipts. 01:09:59 #link https://fedoraproject.org/wiki/OSCON_2016#Event_Report 01:10:12 I was hoping to findout where to send the recipts in this meeting to close it out. 01:10:35 masta please create the required ticket and include the receipts there 01:10:57 x2 with award 01:11:09 award3535, I'll ping you shortly after the meeting, if that is ok, to briefly discuss creating that ticket. ok? 01:12:29 the only problem I see is that I have a ceiling on how much I can purchase, I have a $ 999 limit on a single purchase, since the bill for the room will be over that amount you may have to get a PO generated, i will ask jzb 01:12:37 masta no problem 01:13:07 .famnaticket 148 01:13:08 award3535: #148 (TXLF 2016 (Austin, TX - July 8th-9th)) – FAmNA Trac - https://fedorahosted.org/famna/ticket/148 01:13:16 award3535, I can also go to jzb directly, since I put the bill on my RH card. I still kinda liek to do things out in the open community 01:13:41 ok, TXLF 01:13:44 that is me again 01:13:45 Ahh, masta I will only need the receipt 01:14:10 so I talked to TXLF 01:14:40 we cannot do the silver or gold or whatever sponsorship level because we are budget poor this year 01:15:07 they told me "We have donated booths to other 501(c)3s at the Community Exhibitor sponsorship level. Most non-profits pay us $500 USD to cover the vendor and venue costs associated with their booths." 01:15:57 so looks like $500 in the minimum cost to get the table space. 01:16:09 yes there was a lot of discussion on what levels we as Fedora will sponsor because of budget 01:16:26 I'd propose we give a little extra, say $500 ~ 999.... you decide. 01:16:27 since we lost 51% from previous years budget 01:16:50 the 999 ceiling is simply to avoid having to use a purchase order 01:16:53 call it $750, see if they'll give us prime real estate 01:17:14 does anybody 2nd the $750 proposal from danofsatx ? 01:17:26 or have a diff proposal? 01:17:49 +1 for $750 01:18:13 we have two ya's for $750, does anybody else want to provide an opinion here? 01:18:43 jflory7 - cydrobolt - juggler? 01:18:49 * jflory7 is thinking 01:18:54 please consider that events like these exist because orgs like fedora sponsor them, so it's good to give what we can, but not go crazy 01:18:55 * juggler_ is pondering 01:19:27 I'll give a tentative +1. Looking here right now, for an idea of current numbers: https://budget.fedoraproject.org/ 01:19:31 +1 for $750. it would be good marketing 01:19:42 the other day nb said he would +1 up to $1000k 01:19:46 +1 01:19:58 +1 750 01:19:58 * danofsatx wishes to note that the TXLF initiative is supported/controlled by the same folks that run SCALE. They haven't updated the TXLF Twitter badge since 2014. 01:20:03 +1 01:20:07 we need to entertain bronze level or below 01:20:16 nb, you around? 01:20:35 #agreed $750 to TXLF sponsor 01:20:53 ok folks, I'm going to reach out to TXLF with the good news 01:21:00 masta++ 01:21:02 award3535, is your card working yet? 01:21:11 yes 01:21:17 https://pbs.twimg.com/profile_images/440733558114496512/_N8rHNnm.png 01:21:32 while we are on that fact with budget let me put out some things 01:21:54 award3535, great... we can use the card to sponsor the event, if that is good with you, or I can use my card? 01:22:28 i believe so, waiting for a complete answer from RH accounting 01:22:51 ok 01:23:11 danofsatx, are you available for TXLF ? 01:23:21 ok we have 29.6K to work with, that has to make it through our major events, and any swag we purchase, including shipping, etc.... 01:23:45 at this point, it's up in the air. my "Final Interview" with RH Consulting is next week. As TXLF is a weekend event, I should be. 01:23:46 the first quarter already ate 1/4 of the budget 01:23:54 And that's until March, right? 01:24:01 I guess 1/4 for the first quarter puts us "on track" 01:24:03 best wishes satx for you there 01:24:13 danofsatx: Fingers crossed :) 01:24:52 award3535, that is depressing 01:25:09 jflory7 we are not on track, since swag and media is not part of that yet, media productions are about 3-5K 01:25:16 Okay, right, I see 01:26:10 this was a result of no one tracking and reporting, that is why it is important to make sure I have receipts and guidelines are followed 01:26:32 When I started doing this Ambassador thing, we got together at FUDCON and approved a budget that was like 120k 01:26:50 Well, hopefully with the money we do have, we can really make a case about the impact we're making, follow better practices for expense reporting, and aim for a bigger amount next year. 01:26:55 is FUDCON a different pot? 01:27:09 juggler_, we call them Flock now 01:27:17 juggler_: NA and EMEA used to have FUDCons until Flock - now they're just LATAM and APAC for FUDCons 01:27:24 Flock started in 2013 01:27:40 I thought FUDCON and Flock were two different events. Apparently I have something new to learn. :) 01:27:43 ok we need to get back on track 01:28:12 agree, lets get on track 01:28:12 I will have an answer on the payment for TXLF within a day or two 01:28:22 award3535, ok 01:28:22 Sounds good... next ticket? 01:28:42 masta, I emailed jzb earlier and go no answer today is he on travel 01:28:56 A release party at Denny's? 01:29:08 * danofsatx has never seen anything quite like that.... 01:29:14 danofsatx we will get there next 01:29:18 haha, we go big here in the valley LOL 01:29:31 award3535: I know jzb_ is traveling now until sometime late Friday, I believe he's on PTO 01:29:39 Err, sorry, not traveling, PTO 01:29:39 sorry, thought we were on the next ticket already. 01:29:44 masta go ahead and see what kind of budget you come up with 01:29:46 * danofsatx withdraws comments 01:30:17 and get the ticket updated 01:30:22 moving on 01:30:35 .famnaticket 149 01:30:36 award3535: #149 (Fedora 24 Release Party 7/2/16 Sponsorship Request) – FAmNA Trac - https://fedorahosted.org/famna/ticket/149 01:30:56 hello all 01:31:03 juggler this is yours, now since budget is limited there will be no food purchases 01:31:17 does that also include no cake as well? 01:31:27 that is correct 01:31:41 bummer, ok 01:31:51 swag we can entertain and a few T shirts that we already have 01:32:09 we'll be grateful for what we can get. :) 01:32:30 thank you for pushing this through 01:32:43 you will need to get ahold of paradoxguitarist and have some swag mailed out 01:33:03 Probably ping him with the number for your famnarequests Trac ticket 01:33:17 juggler is the event a LUG meeting 01:33:31 yeah, it's overlaying atop a LUG 01:34:38 juggler make sure that any swag shipped that I get receipts, We will also entertain fuel costs for your travel 01:34:44 the hope was that there could be a cake that said happy 24th or something fun, heh 01:35:10 ok, I've updated appropriate pages with anticipated costs 01:35:23 award3535, budget of $50 for event 01:35:39 #chair kk4ewt 01:35:39 Current chairs: award3535 cydrobolt danofsatx jflory7 juggler kk4ewt masta wrnash 01:35:48 thanks kk4 01:35:49 kk4ewt good evening 01:35:50 total budget of $50 01:36:23 i have had budget for pizza for installfest in the past 01:36:52 Looks like total estimate gas costs for juggler_ and paradoxguitarist will be $30, leaving $20 for shipping an event box? Or is paradoxguitarist driving it with him? 01:37:15 unsure jf 01:37:29 I could check with him betw now and next time 01:37:39 That would be a good one to know - event box shipping can be pricy, so if paradoxguitarist could drive it with him, that will save costs 01:37:47 I can +1 a $50 budget 01:37:49 if we ship the banners that would end his budget 01:38:21 yeah, maybe if we nix the banners and just post simple flyers/table tents, that could potentially get us cake 01:38:24 i suggest no banners and he can use the $20 for a cake 01:38:43 i'm inclined to agree with kk4 01:38:47 I would approve that kk4ewt 01:39:18 +1 $50 total budget 01:39:19 +1 to above 01:39:22 +1 01:39:24 +1 01:39:35 can I +1? lol 01:39:35 +1 01:39:48 +1 01:39:52 #agreed $50 budget for ticket 149 01:39:56 +1 01:40:06 juggler update tickets please 01:40:22 will do my best next 48h 01:40:28 +1 01:40:28 moving on 01:40:34 .famnaticket 150 01:40:35 award3535: Could we do #146 next bwfore #150? 01:40:35 award3535: #150 (Ohio Linux Fest 7-8 October 2016) – FAmNA Trac - https://fedorahosted.org/famna/ticket/150 01:40:39 juggler_, now be sure to file reportsm get receipts to award3535 asap 01:40:47 I want to make sure we have time to cover it and spot needed an answer back tonight 01:41:16 kk4 ok! 01:41:22 .famnaticket 146 01:41:23 award3535: #146 (HACKMIT 2016 Sponsorship) – FAmNA Trac - https://fedorahosted.org/famna/ticket/146 01:41:35 jflory7 your pitch 01:41:51 Thanks! Was hoping we could vote on the proposed budget for tonight. So here's the quick explanation: 01:42:05 #link https://fedoraproject.org/wiki/HACKMIT/2016 01:42:15 Like at OSCON, we'd be sharing a booth with Red Hat again at HACKMIT 01:42:23 Originally, sponsorship costs were upward of $3k 01:42:40 spot offered room for two Ambassadors to attend at the Red Hat table 01:43:05 So the only costs for this event would be travel (flight + hotel) and probably shipping for an event box. 01:43:22 get details on the booth. Due to booth construction/design, we were unable to use the banners at OSCON so you may not need them. 01:43:26 Based on what I found on Expedia, the price for a hotel and flight (from Rochester, NY) is $350 a person 01:43:40 danofsatx: Noted. I could get that info from spot to verify. 01:43:59 can people can pool from rochchester 01:44:07 I agree with danofsatx 01:44:22 I know cprofitt is the only other Ambassador I am aware of in Rochester. 01:45:01 I assume sharing a hotel room would also probably save costs 01:45:04 jflory7 if there is no other available you can still make the trip for less money than a flight 01:45:29 I can drive to and get back from Ohio on less than 200 01:46:12 greyhound, amtrak, uber 01:46:20 award3535: I could drive it out, yeah. I was trying to avoid putting miles on my vehicle (~391 miles, 6hr trip), but I could probably drive it. 01:46:21 yes if its 2 people thats one hotel room 01:46:26 Ah, yeah, forgot about Greyhound 01:46:30 I wouldn't mind a bus 01:46:46 Plus I have 15% discounts on Greyhound / Amtrak tickets with my Student Advantage card 01:46:51 some of them even have WiFi 01:46:54 Don't know why I forgot that 01:47:04 Could probably cut costs opting for a bus 01:47:12 jflory7 remember we are trying to keep costs down 01:47:13 so you will need a hotel for how many nights 01:47:23 jflory7, can you estimate the max ceiling cost based on flight/hotel? We can always accept a lower total later. 01:47:37 Right. Not sure why I forgot about bus / train for traveling. But that should be able to cut down some. 01:47:46 usually hacking stuff is an all night thing 01:48:10 masta: I originally had budgeted around ~$350 per person, but I figure with traveling not on a plane (whether I drive it or take a bus), that will probably be far lower 01:48:28 kk4ewt: For me personally, I could just do one for one night. Could probably spend the first night (assuming Friday arrival) at the venue 01:49:06 whats the dates for this event 01:49:38 is there a wiki set up 01:49:42 kk4ewt: September 17 - 18. spot needed an answer back tonight about whether Fedora would be willing to put two Ambassadors out. 01:49:48 Yes, there is. https://fedoraproject.org/wiki/HACKMIT/2016 01:50:18 looks like Greyhound is $97 before student advantage discount. 01:50:35 danofsatx: I'd be fine with busing it. 01:50:49 I noticed jdulaney had a comment on the page 01:51:05 for the record, Fedora cannot sponsor his expenses 01:51:56 For a personal reason or a fiscal reason? 01:52:14 discuss later 01:52:19 professional 01:52:21 Understood. 01:52:25 understood 01:52:37 danofsatx: Looking at bus tickets for the target date, with my discount, one way is $37 (to Boston, though). 01:52:44 hehe 01:53:10 Need to see if I can find more info specifically to the MIT campus, but I can dig deeper this week 01:53:17 looks like Amtrak is ~$170, and 3 hours less than the bus 01:53:34 In either case, my original estimate will probably be far over in actuality by avoiding a plane 01:54:01 I can support this for attendance for 1 or two ambassadors for travel and lodging if needed 01:54:08 less air travel 01:54:10 * jflory7 wonders if $350 for travel costs for both Ambassadors would be a safe bet to approve, tentatively, for tonight 01:54:19 will be heading out momentarily.. thank you all for the Release24 sponsoring 01:54:38 I would suggest $500 to start for two 01:54:42 I think spot mostly just needs a "yes" "no" tonight, so if we wanted to get a more specific number in time for next week, that would work. 01:54:42 hi 01:54:51 #chair nb 01:54:51 Current chairs: award3535 cydrobolt danofsatx jflory7 juggler kk4ewt masta nb wrnash 01:54:52 Okay, I think $500 for now is a good, higher estimate 01:54:58 * nb supports $500 budget 01:55:00 Don't realistically think it will cost that much in total 01:55:03 But good for now. 01:55:14 +1 $500 01:55:17 +1 $500 01:55:18 table travel costs for further research, make a motion that we will support 2 ambassadors at HACKMIT 01:55:18 we have time for research so i want to wait on budget 01:55:26 +1 $500 01:55:28 +1 $500 01:55:29 +1 01:55:40 hold kk4ewt has concern 01:55:44 -1 01:55:48 actually, +1 kk4ewt proposal to say 2 ambassadors but wait to approve budget 01:55:52 +1 01:56:05 we have time to research the budget 01:56:25 +1 on conditional approval based on funding being there 01:56:26 I think a tentative $500 is good, so we can go back to spot. 01:56:35 masta: +1 01:56:44 I would be up to tabling the cost and give spot answer for attendance 01:56:49 you can still get back to spot 01:57:11 #agreed to sending 1 or 2 ambassadors to event 01:57:14 As long as we can affirmatively give a confident answer to him about attendance, I can have a more specific number by next week 01:57:23 jflory7: tell spot "Yes". We'll figure out money before, say, August. ;) 01:57:42 I mostly just need definite confirmation, so if we can agree to attend this event at this meeting, that's all I need at a minimum tonight. 01:57:42 tell him yes on 2 ambassadors 01:57:52 #action jflory7 to produce budget for travel for HACKMIT 01:57:57 * jflory7 nods 01:58:03 moving on 01:58:09 +1 tell spot "yes" 01:58:10 hell, if I'm on the schedule I hope to be by then, the second may just be me ;) 01:58:16 I'll get back to him now and have more detailed numbers for next week's meeting. 01:58:19 THanks all. 01:58:22 .famnaticket 150 01:58:23 award3535: #150 (Ohio Linux Fest 7-8 October 2016) – FAmNA Trac - https://fedorahosted.org/famna/ticket/150 01:58:35 This is one of our staple events 01:58:45 rooms are EXpensive 01:58:50 Booth $750 02:00:05 proposed total budget depending on nb's attendance is 2.3K 02:00:10 wow, why is Ohio $$? 02:00:16 * nb plans to attend 02:00:23 must be a popular con 02:00:30 juggler no difference from LFNW or Scale 02:00:38 * juggler_ shrugs 02:00:49 or TXLF 02:00:59 probably room scarcity 02:01:03 it's popular, and established 02:01:18 well we can most likely find cheaper hotels at the moment my 2 night reservation is 452.XX 02:01:28 ouch 02:01:41 the OSU game is the same weekend 02:01:46 ahhh.... 02:01:47 home Ohio State Football 02:02:08 just like OSCON scheduling Austin the same week as UT graduation 02:02:15 kk4ewt, $142 per night + tax turns into 452? 02:02:20 Although since the Hyatt is the venue, their rooms are 142 a night 02:02:47 nb where are you getting that amount for the drury 02:03:01 kk4ewt, i was looking at the hotel that the conference is at 02:03:12 hyatt regency is where the venue is, and their group rate is 142 02:03:15 drury is right next door 02:03:35 award3535, oh 02:03:46 but it looks like it is more expensive than the hyatt, from what kk4ewt said 02:03:49 142 is great! 02:03:59 myself i perfer the drury but i will stay at the hYATT 02:04:27 plus tax plus $10 anight for internet plus parking 02:04:48 so, do we agree on initial budget of 2.3K 02:04:56 2.5 02:05:01 so what is the wrost it could cost assuming hyatt ? 02:05:09 2.3k ? 02:05:17 the same as drury 02:05:27 sry, spelling... worst even 02:05:39 +1 02:05:49 kk4ewt, internet is free at hyatt, parking is $4 02:05:52 ok 02:05:53 nb kk4ewt proposed 2.5k 02:06:03 +1 2.5k 02:06:09 i came in roughly 1K under budget for SELF 02:06:11 +1 2.5k 02:06:43 total SELF cost was 1415 02:07:20 +1 2.5k 02:07:26 +1 2.5k 02:07:32 +1 2.5k 02:07:34 +1 02:07:50 #agreed budget for OLF $2,500.00 02:08:13 that was the last of the tickets, we are out of time no open floor 02:08:17 hopefully we will not need the duplicator for OLF 02:08:24 * masta wonders off 02:08:25 bye 02:08:41 good night 02:08:49 Night, masta! 02:08:56 nb do you have any # on media yet 02:09:02 kk4ewt the last event will be scale in jan 2017 02:09:23 so we will have to see where the budget is 02:09:30 ??? 02:09:31 night all 02:09:42 $1,900 for 2,500 dvds 02:10:11 kk4ewt nb just answered what i was getting to 02:10:16 so roughly 2K with shipping 02:10:21 * nb proposes we approve that 02:10:52 that's for R24 media? 02:10:56 yes 02:10:58 award3535, so are you saying no media untill january? 02:11:12 no, just trying to crunch numbers 02:11:26 I just entered the 2k number into the sheet 02:11:51 give or take 100 02:11:51 right now with current proposed expenses we have 14K left 02:12:15 we've spent like 15k already? 02:12:18 +1 on 2500 dvds 02:12:20 i thought our total was like 29k 02:12:32 that does not calculate for actual expenses 02:12:33 nb we lost the 1st quarter 02:12:39 huh? 02:12:43 they took money away? 02:12:57 51% 02:13:11 51% of what? 02:13:13 ouch 02:13:19 60K 02:13:23 last years budget 02:13:28 yeah 02:13:45 nb i trust awards # 02:13:46 nb: The 15k gone now is already spent. 02:13:56 oh 02:14:06 kk4ewt, I do too, I was just asking.. not questioning his numbers 02:14:07 so with all the previous events and expenses and the stuff we just voted on shows the approved numbers 02:14:21 oh ok 02:14:24 actual costs will come at the event end 02:14:26 as one (in)famous TV commentator once stated, "The rent is just TOO DAMNED HIGH!" 02:14:37 yep 02:15:04 like SELF we had 2.5k approved but only spent 1,415 02:15:31 hopefully a lot will come in under budget 02:15:40 +1 2500 DVDs . If we need to hand out media, we'll need something to hand out.. 02:15:46 nb even if your costs were included we still would have been under 02:15:50 * danofsatx is totally OK with outcomes like SELF 02:16:07 +1 for 2500 dvd media production 02:16:31 danofsatx, thanks if award3535 and I cannot bring a event under budget no one else can 02:16:32 +1 DVDs 02:16:57 well, Masta and I did OSCON under budget, does that count? ;) 02:17:02 nb by the way f24 is go today 02:17:10 kk4ewt, yes i saw 02:17:11 kk4ewt excellent! 02:17:18 +1 for 2500 DVDs 02:17:18 can we take vote on dvds? 02:17:20 +1 02:17:23 danofsatx, not when we have nt seen the reciepts nope 02:17:32 nb you have all the votes you need 02:17:35 oh, okie. 02:17:39 * danofsatx shuts up then 02:17:52 award3535, oh ok 02:18:00 #agreed nb to have 2500 dvd media produced 02:18:13 nb ensure I get the receipt!!!!!!! 02:18:26