00:59:00 #startmeeting FAmNA 00:59:00 Meeting started Fri Aug 11 00:59:00 2017 UTC. The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot. 00:59:00 Useful Commands: #action #agreed #halp #info #idea #link #topic. 00:59:00 The meeting name has been set to 'famna' 00:59:04 #meetingname FAmNA 00:59:04 The meeting name has been set to 'famna' 00:59:18 #topic === FAmNA Roll Call === 00:59:29 .hello jflory7 00:59:30 jwf: jflory7 'Justin W. Flory' 00:59:33 mikedep333: Or now! :) 00:59:38 #chair jwf 00:59:38 Current chairs: award3535 jwf 00:59:50 ohai 01:00:02 #chair mikedep333 01:00:02 Current chairs: award3535 jwf mikedep333 01:02:13 Evening, folks 01:02:21 Guess we're still at summer participation levels, hahah 01:02:52 yeah 01:03:08 jwf and mikedep333, FYI for events that are coming up, you will have to get bex to pay for them, my card is having problems, not my fault but they are working on it 01:03:21 ack 01:03:24 award3535: Okay, good to know. Ack 01:03:29 and yes this is what happens during the summer 01:04:31 there was a problem with accounting and BOA that did not credit a payment from accounting, infact three 01:04:36 Hopefully by the end of September we should be back in business. 01:04:56 Ahhh – I guess this is an issue that affected all region's cards 01:05:12 #topic === Announcements === 01:05:15 I saw some discussion about there being troubles with APAC's cards, but I guess it's probably for all regions 01:05:17 Anyways… 01:05:23 * jwf has four to share 01:05:24 jwf I know you have some announcements 01:05:28 heh, yep 01:05:30 #chair reher 01:05:30 Current chairs: award3535 jwf mikedep333 reher 01:05:44 Hello all! 01:05:45 #info === "Fedora August 2017 elections beginning" === 01:05:47 #link https://fedoramagazine.org/august-2017-elections/ 01:05:50 evening reher 01:06:23 #info Election season is on! Make sure to get your votes in for FAmSCo, FESCo, and the Fedora Council BEFORE Monday, 2017-08-14, 23:59 UTC! 01:06:25 itamarmp welcome, are you here to observe 01:06:37 #link https://admin.fedoraproject.org/voting/ 01:06:42 * jwf waves to reher :) 01:06:50 yes I voted!!! 01:06:57 * jwf did too :) 01:07:02 #info === "Organizing a Fedora Women Day 2017 event" === 01:07:11 #link https://communityblog.fedoraproject.org/organizing-fedora-women-day-2017/ 01:07:48 #info The Fedora Diversity Team is encouraging local communities to organize an event in September to help celebrate Fedora Women Day. More info in the article. 01:08:01 #info === Flock 2017 schedule is up === 01:08:03 #link https://flock2017.sched.com/ 01:08:26 #info For anyone planning to attend Flock, the annual Fedora contributor conference, the schedule is online now. Flock is happening in Cape Cod, MA at the end of this month. 01:08:33 hummm.... only 5 of the 11 up for FAmSCO even did the interview, interesting 01:08:33 #link https://flocktofedora.org/ 01:08:51 #info === "Fedora Classroom Session 3" === 01:08:56 #link https://fedoramagazine.org/fedora-classroom-session-3/ 01:09:00 Hey jwf 01:09:43 #info Members of the Fedora Classroom team are putting together weekly Fedora "classrooms" to help teach skills, cool things in Fedora, and more over video calls / IRC. This week's session already happened, but another one is coming up! Stay tuned for more info. 01:09:44 01:10:07 thank you jwf..... 01:10:35 award3535: Yeah, I hope one day we'll have more people participate in the interviews. Since we started doing the templates, it's improved a fair amount, but the interviews are definitely important for me when I go to vote 01:11:00 says alot about effort.... 01:11:10 The CommBlog went down twice this past week because of extra traffic too, so it was nice to see that people were reading them too 01:11:23 Over 1,000 hits on Monday, if I recall correctly 01:12:04 Anyways, I'm definitely looking forward to seeing how things go next week 01:12:15 All the best for all candidates :) 01:12:22 I am as well.... 01:12:26 ok moving on 01:12:29 #topic === Tickets === 01:12:57 https://pagure.io/ambassadors-na/tasks/issues 01:13:16 .famnaticket 181 01:13:19 award3535: Issue #181: FOSSCON 2017 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/181 01:13:26 hi 01:13:34 mikedep333, youre up 01:13:38 #chair nb 01:13:38 Current chairs: award3535 jwf mikedep333 nb reher 01:13:42 evening nb 01:13:52 * jwf waves to nb :) 01:14:24 nb my card is still down.... problem was with BOA and RH accounting not communicating 01:14:26 * jwf also waves to juggler 01:14:35 o/ 01:14:40 #chair juggler 01:14:40 Current chairs: award3535 juggler jwf mikedep333 nb reher 01:14:40 award3535, are they going to start communicating? 01:14:49 ty award 01:16:05 nb, issue is being resolved, talked with bex at length to find out what happened, the card was paid, but BOA did not credit my card so now accounting and BOA have to correct the problem 01:16:06 mikedep333: Have you been able to find another hand? 01:16:27 Unfortunately, no. 01:16:36 Ahhhh… :/ 01:16:42 I really wish I could make this 01:16:49 yeah 01:16:53 mikedep333, you may want to bring a friend just to be with you if possible 01:17:06 I can do that. 01:17:15 I was assuming it was not sufficient. 01:17:19 mikedep333: What's the size of the event? Are the sponsorship details already squared away? 01:17:27 I can probably call my friend right now. 01:17:30 remember that it is for your protection as well 01:17:31 Hundreds, I can double check. 01:17:34 yeah 01:17:39 Oh, okay 01:17:41 And he does use Fedora. 01:17:52 bonus.... 01:18:08 Yeah, you could always introduce him to Fedora Ambassadors. :) 01:18:18 * juggler will be back in 2m. 01:18:26 belay that last message 01:18:35 * juggler will be back in 2m. 01:18:37 the rules would not allow us to pay for him but getting that person involved is a good thing 01:19:05 award3535, I thought people did not have to be an ambassador to get funding? 01:19:16 mikedep333 do you have an update..... 01:19:25 upwards of 400 attendees 01:19:27 calling him now. 01:19:38 nb you are right, they have to be involved somewhere within the project 01:19:48 he wouldn't need reimbursement. He is local. 01:19:52 Given the circumstances, the date, and the close proximity of the event, if we can swing this, I wonder if we could make a special exception for the approval policy on this 01:19:53 He is not involved. 01:19:55 * juggler is back. 01:20:02 juggler: Welcome back :) 01:20:05 I have not called him quite yet. 01:20:07 award3535, well, true 01:20:10 even better, just ensure you list the person on the event page 01:20:31 Oh, I misread. 01:20:35 Calling him now. 01:20:40 mikedep333, what is your proposed budget 01:20:48 It's on the wiki 01:21:05 I see $650.00 USD as of now 01:21:14 #link https://fedoraproject.org/wiki/FOSSCON_2017#Budget 01:22:17 I see 325? 01:22:30 nb: Oh, you're right, I totally misread 01:22:33 I added the total… 01:22:45 It's been a long day… hahah 01:22:54 mikedep333, I would move to vote on $400.00 just to cover any problems 01:22:56 My friend Louis needs to confirm he can take off from work. He probably can. He won't have an answer before this meeting is over though. 01:23:03 OK. 01:23:14 mikedep333: Are the sponsorship details finalized already? Since it's so close, I'd want to know if it would be an issue to jump on this now 01:23:21 * jwf isn't sure if they have a deadline on sponsorships 01:23:27 Let me ask in #FOSSCON right now. 01:24:00 Oh, that's convenient 01:24:04 mikedep333, you also need to get tickets in for event box, banner, to kk4ewt also email him letting him know where to ship stuff to 01:24:20 Understood. 01:25:12 +1 for $400.00 for ticket 181, FOSSCON 01:25:20 There is no reply from #FOSSCON yet. 01:25:23 Given that it seems like most of the work has been for the event, I would give a tentative +1 now so long as (1) you have a friend to come along with you, and (2) the sponsorship can still be arranged 01:25:39 It doesn't make sense for us to not vote on it now though because in two more weeks will be too late 01:26:07 +1 for $400 on ticket 181 for me too, so long as the above two things are settled in the next few days 01:26:20 jwf we can approve the amount without committing anything to the event 01:26:33 Ah, yeah, fair point 01:26:38 So +1 from me, then 01:27:18 mikedep333 if you need to get the event booth fee paid you will need to contact bex and have him complete the transaction 01:27:33 Yes, understood. 01:28:02 nb...... your vote please 01:28:09 juggler vote please 01:28:25 +1 from me as well. 01:28:33 mikedep333 I assume yours is a +1 01:28:37 yes 01:28:39 :) 01:28:50 we only need nb to speak up.... 01:28:50 +1 01:30:15 #chair 01:30:15 Current chairs: award3535 juggler jwf mikedep333 nb reher 01:30:16 ^^^ 01:30:35 reher? please vote.... 01:30:39 +1 01:30:47 thank you nb... 01:31:07 #agreed $400.00 for FOSSCON Budget 01:31:18 mikedep333: Definitely keep us updated in the ticket on the status of your friend and if you hear back from FOSSCON on a sponsorship deadline 01:31:20 #action award3535 to update ledger file.... 01:31:22 * nb thinks it is sad we have to require a 2nd person, but in today's world, it's good for your protection 01:31:32 Will do. 01:31:40 Yeah, I understand. 01:33:16 mikedep333: Hope you get to enjoy PHL :) 01:33:23 Thanks :) 01:33:29 .famnaticket 184 01:33:30 award3535: Issue #184: HackMIT 2017 sponsorship - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/184 01:33:35 I've lived within the suburbs most of my life. 01:33:39 jwf this one is yours 01:33:44 And I am still even within commuting distance. 01:33:59 Yeah, so I'm in a similar boat as mikedep333 with his event 01:34:09 I shared some details on the mailing list, but here's the TL;DR: 01:34:16 Apologies. Strugling with my mobile. +1 for the record for prior vote. 01:34:30 jwf some really great ideas were on that ticket 01:34:34 #link https://fedoraproject.org/wiki/HackMIT/2017 01:34:37 Saturday, September 16th and Sunday, September 17th, 2017 01:34:42 @ MIT in Boston, MA 01:34:52 Hackathon-style event with around 1,000 students 01:35:03 Estimated final cost: ~$1260.37 01:35:10 Includes $750 sponsorship 01:35:15 Rest is travel, full budget is on the wiki 01:35:37 But this also includes a table in the "arena", branding on hackathon website / merch, and then either a tech talk or judging an open source category 01:36:04 I checked in with cprofitt last month to see if he was around and it worked for him then, but he had a family commitment come up and is no longer able to make it 01:36:31 So I am looking for 1-2 other Ambassadors to join me for this event. Preferably in the northeast, but maybe if the travel cost is decent, from a little wider radius too 01:37:21 jwf, since this would put us over the allotted amount we need to file a council ticket requesting more funds, and since you already have the key elements in the ticket more than likely it will go through without a problem 01:37:22 I should be able to attend. 01:37:36 mikedep333: Oh, you would?! That would be super! 01:37:46 jwf makes me wish I lived in the northeast :) 01:37:52 Yeah, I can take the Amtrak Northeast Corridor to Boston. 01:38:07 award3535: Okay, I can file a budget ticket to the Council for this. Would it matter if the costs are split (e.g. between $750 in sponsorship, other costs in travel / shipping)? 01:38:16 mikedep333: It would be fantastic to have you there if the dates work 01:38:35 * nb could possibly come, but it'd cost about 500 for plane ticket 01:38:41 Yeah, a weekend should be fine. 01:38:41 If there's someone else close, I definitely wouldn't mind having another hand for this, but two people is a minimum 01:39:00 * nb doesn't really want to travel again so quick after flock 01:39:11 nb: Ouch, $500? :/ Would be nice to have you there, but that's expensive… $500 was about how much it cost roundtrip for me to get to California and NY 01:39:16 Yeah, that's understandable though 01:39:29 jwf, yeah, plane tickets don't seem to matter how far distance you are going 01:39:41 jwf the ticket would be a total amount required for the event, you would need to break it down with specifics with lodging/travel, sponsorship, shipping, and round up so that we do not exceed the approved amount 01:39:55 nb: Disappointingly… :( 01:40:00 award3535, how are we doing on budget for this quarter? 01:40:15 award3535: Okay, ack. So if mikedep333 is able to attend with me, should I proceed with filing a ticket with the Council about the budget for this event? 01:40:43 well, i think you put that you have to confirm our sponsorship by tomorrow? 01:40:48 mikedep333: Curious, if you have a moment to check the prices on the train ticket, I can get that worked in and file that tonight before I head off 01:40:50 It will cost me about $85 or so for a round-trip train ticket. 01:40:50 * nb doesn't think that will be possible 01:40:59 to get it approved by then 01:41:05 nb: I did, but I think I can negotiate with them to give a few more days 01:41:14 My main concern was finding another person to come with me 01:41:35 jwf pretty much what is already in the ticket, well, budget is only 3K per qtr, we already have funds allocated for OLF 01:42:00 jwf, oh ok 01:42:04 Oh, wow, okay, I didn't know the quarterly budget 01:42:28 there is money, we just have to ask for it, and identify with the requirements the council has put on us for justification 01:42:42 * jwf nods 01:43:19 mikedep333: Perfect, thanks! This is super helpful. The hotel I found is about a 20 minute drive from the venue, but I'll be coming by car, so it shouldn't be an issue 01:43:21 It seems like HackMIT hasn't posted their schedule yet. I need to know the schedule to purchase a train ticket. 01:43:34 mikedep333: Last year, it kicked off early on Saturday morning 01:43:39 Still, the cost should be about the same for the ticket. 01:43:45 I was planning to arrive on Friday night since I'll be driving a few hundred miles 01:43:49 jwf, I would go as far as a 2K for the event to cover the event.... 01:43:50 Yeah 01:45:08 mikedep333: I was already planning on having the hotel for Friday and Saturday night, so you could arrive in the evening or in the morning, if you'd prefer, but it would be helpful to have you there on Friday so we could get straight to venue on Saturday. 01:45:26 Sure, I can do that. 01:45:27 award3535: Okay. I think I can set the upper limit to $1750 and ideally come far under that budget. 01:45:31 I'd prefer to get a good night's sleep. 01:45:36 mikedep333: +1 :) 01:45:42 +1 to sleep 01:45:47 +1 for $1750.00 01:45:54 So… tentatively, I'd like to ask FAmNA to vote on $1750 for HackMIT, and then I'll file this ticket in the Council tonight 01:45:55 +1 01:46:15 +1 from me, but I guess I'm biased. :) 01:46:31 #agreed, $1750.00 for hackmit 01:46:32 +1 (actual vote) 01:46:40 Perfect 01:46:46 +1 01:46:51 #action jwf to file council ticket 01:46:55 I'll get the current ledger updated with mikedep333's ticket and work on getting the ticket filed tonight 01:47:02 Will also reply back to the organizers 01:47:18 #action jwf Follow up with HackMIT organizers to ask for one more week on sponsorship confirmation 01:47:39 #action jwf once the ticket from council is approved let award3535 know for budget ledger entries 01:48:09 #topic == Open Floor === 01:48:09 Ack on that 01:48:27 This just in: Just heard that OSSNA has a free open table if we're interested. Will be speaking with local Ambassadors to check their availabilities 9/11-14. http://events.linuxfoundation.org/events/open-source-summit-north-america/sponsors/guide Booth #601. 01:49:16 If any vicinity ambassadors are interested, please msg me too. :) 01:49:19 juggler: Oh, interesting – I've heard of OSSNA 01:49:32 I wonder what the type of crowd it attracts 01:49:39 I'm planning on attending Flock. I saw a few other ambassadors' names too. 01:50:22 +1 to HackMIT 01:50:24 juggler, its a little short fused..... 01:50:27 subject to council approval 01:50:29 If I can get a few people's interest, I'll draw up an event page... 01:50:47 free is always good..... 01:50:48 juggler: Since you're the only person from the west coast here tonight, it might benefit dropping a line to the mailing list to check for interest too. But it might also help to think about what we can try to accomplish there for Fedora too, or what our motivation to go would be 01:50:58 award3535 I agree. I did just hear from them though. Just the messenger. :) 01:51:24 jwf noted 01:51:32 juggler check into the event.... 01:51:42 Since our budget is smaller, thinking strategic on how we use the money we have is key, so we want to make sure that we're going to places that will help us have an impact on Fedora, either for users or contributors. 01:51:44 will do! 01:52:11 jwf, well, our budget is not necessarily smaller, we just have to ask for council to give us money 01:52:17 curious, is our budget so small that I should just advise the organizer it's a no go? I don't want to waste their time.. :) 01:52:19 mikedep333: Looking forward to seeing you at Flock. :) As far as I know, the only NA Ambassadors in attendance will be me, you, and nb. There might be more, but I haven't heard yet. 01:52:52 i wish we could get more to go 01:53:12 juggler: No, I don't think that. But having an idea of how to answer the "why?" question is important. :) If you think you can answer the "why?" question with confidence, I think you should go for it. 01:53:36 nb: Yeah, fair, but the Council will ask the same questions about impact and value too. :) 01:53:42 jwf: got it. 01:53:45 If we were to ask for more, I mean 01:54:17 as a reminder there will be no meeting next week, 24 August will be the next FAmNA meeting 01:54:36 If we ask for more, we should be mindful of trying to think how our actions are doing things for Fedora and why going to X event will be helpful for the project 01:54:41 curious, when do weekly meets return? 01:55:15 juggler, August 31st 01:55:27 Ahh, okay, thanks for bringing that up, award3535. I don't think I will be here for the next meeting. My current plan is that I'll be on the road around 4am on August 25th. 01:55:39 award3535 thx 01:55:44 I'll try to have everything lined up in tickets / on the mailing list before that meeting then 01:55:51 jwf ouch 4am 01:55:59 Update on FOSSCON. 01:56:07 jwf remember you can hit us on email if you need things 01:56:08 1 week's notice is required for sponsoring. 01:56:15 juggler: Sixteen hours of driving up the coast. :) 01:56:28 jwf: oof 01:56:28 So we need to let them know by 8/19. 01:56:36 mikedep333: Awesome, then we should be able to swing that 01:56:41 I expect my friend to get me an answer by the end of 8/12. 01:56:43 award3535: I will be sure to do that. 01:56:49 *he expects 01:57:43 mikedep333, hit bex up for payment of booth....., would do get an email to him referencing this meeting and updating the ticket 01:57:51 Will do. 01:58:56 ok we need to give up the channel. Thank you all for showing up.... Next FAmNA meeting is scheduled for 24 August. 01:59:08 award3535++ Thanks as always for chairing. :) 01:59:13 Hope to see some of you soon at Flock 01:59:23 #endmeeting