17:00:23 <sesivany1> #startmeeting FAmSCo 2013-12-16
17:00:23 <zodbot> Meeting started Mon Dec 16 17:00:23 2013 UTC.  The chair is sesivany1. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:23 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:29 <sesivany1> #meetingname famsco
17:00:29 <zodbot> The meeting name has been set to 'famsco'
17:00:35 <sesivany1> #topic Roll Call
17:00:41 <sesivany1> .fas eischmann
17:00:42 <zodbot> sesivany1: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:00:59 <sesivany1> aeperezt: ping
17:01:07 <sesivany1> LoKoMurdoK: ping
17:01:08 <LoKoMurdoK> .fas lbazan
17:01:09 <zodbot> LoKoMurdoK: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
17:01:20 <sesivany1> robyduck: ping
17:02:23 <LoKoMurdoK> sesivany1: bckurera sent regrets
17:02:44 <cwickert> .fas cwickert
17:02:47 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
17:03:28 <sesivany1> no surprises here :)
17:03:58 <sesivany1> ok, let's wait a bit longer for others.
17:04:29 <sesivany1> freenode has seemed to have problems today. I got logged out several times.
17:04:30 <aeperezt> .fas aeperezt
17:04:31 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:05:00 * cwickert is still busy @ work
17:05:39 <sesivany1> ok, let's start.
17:06:02 <sesivany1> #topic Q3 closure and budget state
17:06:24 <sesivany1> aeperezt: have you managed to close LATAM budget for Q3?
17:06:27 <robyduck> .fas robertjw_
17:06:27 <zodbot> robyduck: 'robertjw_' Not Found!
17:06:33 <robyduck> ouch
17:06:34 <aeperezt> sesivany1, yes
17:06:50 <robyduck> .fas robyduck
17:06:51 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
17:07:06 <aeperezt> #link https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Q3_.28September_-_November_2013.29
17:08:21 <sesivany1> aeperezt: good, you did actually much better than us in Q3
17:08:40 <sesivany1> #link https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Q3_.28September_-_November_2013.29
17:09:08 <aeperezt> sesivany1, as people get use to work on budget is better
17:09:20 <aeperezt> we will end up over budget
17:09:33 <aeperezt> at the end of the year
17:09:44 <aeperezt> but not by much
17:09:55 <sesivany1> it turned out that we didn't do very well in EMEA.
17:10:11 <sesivany1> especially in events. Some of them got cancelled for various reasons.
17:10:41 <sesivany1> so we were $1700 behind the plan.
17:11:09 <aeperezt> sesivany1, I have not added the fedora pins on latam budget
17:11:20 <aeperezt> so will add that
17:11:24 <sesivany1> aeperezt: so you have $5325 left till the end of the year?
17:11:58 <aeperezt> sesivany1, we have $2000 left
17:12:44 <aeperezt> sorry we have left 980
17:12:53 <aeperezt> but we need media
17:13:03 <aeperezt> that is going to be around 1200
17:13:31 <aeperezt> and we have to add the shipping cost for pins to all countries
17:13:51 <sesivany1> yes, media is something we should count too.
17:14:21 <sesivany1> EMEA has $5770 left after Q3. I've already purchased swag for $920 this quarter.
17:15:15 <sesivany1> the media production will be $1763
17:15:17 <aeperezt> sesivany1, with the media production we will end all our budget
17:15:21 * sesivany1 is counting...
17:16:00 <sesivany1> it means $3087 really left.
17:16:50 <sesivany1> cwickert: that's an important number for us: $3087 left for Q4 (after deduction of swag already purchased and media already ordered).
17:17:06 <sesivany1> it's not actually that much.
17:17:50 <cwickert> you mean for Q4 or in total?
17:17:52 <sesivany1> shipping will be at least $500 and we have what we originally planned for FOSDEM.
17:18:19 <sesivany1> cwickert: yes, after expenses we've already done this quarter.
17:19:13 <cwickert> sesivany1: sorry, I don't understand
17:19:32 <sesivany1> so if we keep on your plans, EMEA will pretty much fulfill plans. LATAM is going to spend their $2000, too.
17:19:33 <cwickert> is this money left only in Q4 or after the complete FY
17:19:36 <cwickert> ?
17:19:49 <sesivany1> cwickert: what exactly?
17:19:59 <cwickert> argh
17:20:12 <sesivany1> cwickert: let me write the quotation for you...
17:20:23 <cwickert> you said we have $3087 left for Q4
17:20:55 <cwickert> so this is what we will not spend until the end of the FY if we do not change our plans, right?
17:21:18 <sesivany1> $5770 (money after Q3) - $920 (swag already purchased and received in Q4) - $1763 (f20 media already ordered) = $3087
17:22:42 <sesivany1> so it's what still hasn't been spent.
17:23:13 * cwickert still does not understand it
17:23:27 <cwickert> why do we have more money left after Q3 than after Q4?
17:23:37 <cwickert> do we overspend in Q4?
17:24:18 <sesivany1> cwickert: I couldn't overspend Q4 because it's still on.
17:24:37 <sesivany1> cwickert: we didn't spend what we planned in Q3, that's why we have money left.
17:25:13 <robyduck> I think you're saying the same
17:25:18 <sesivany1> what we haven't spent until very now is $3087.
17:25:38 <robyduck> sesivany counted back from the total amount while cwickert is counting ti quarterally
17:26:16 <cwickert> sesivany1: s/do we overspend in Q4/are we going to overspend in Q4/
17:26:18 <cwickert> better?
17:26:24 <sesivany1> robyduck: that might be the misunderstanding.
17:27:03 <sesivany1> cwickert: to spend fully our annual budget, we need to overspend Q4 by approx. $1000.
17:27:58 <cwickert> and how much left in total?
17:28:48 <sesivany1> but originally we had bigger plans for the end of the year because APAC and NA are not clearly going to make it.
17:29:40 <sesivany1> cwickert: it's hard to say. LATAM is going to make it. They have $2000 and still some expenses already made to count. Tuanta needs to tell us about APAC. And NA? Who knows.
17:30:05 <cwickert> I still didn't get an answer :(
17:30:14 <sesivany1> I'd like to put together numbers for EMEA, LATAM, and APAC and then go to Ruth and ask how much they have left.
17:30:16 <cwickert> so is 3087 what we have left in EMEA to burn?
17:31:01 <sesivany1> cwickert: yes, but if we deduct planned expenses, overhead is $1000 (there will be some shipping, FOSDEM,...).
17:31:42 <cwickert> than you
17:31:59 <sesivany1> so $1000 is left in addition to our planned expenses.
17:32:00 <aeperezt> sesivany1, but the last time they have numbers that were not near with us
17:32:27 <aeperezt> sesivany1, so I don't think is going to match with them and we will have more to spend
17:32:40 <aeperezt> now that I say so it could be good
17:32:51 <sesivany1> cwickert: and then there might be 5,10,15 or even 20 thousand not spent in NA and APAC :-/
17:34:15 <cwickert> I know
17:34:21 <cwickert> but nobody knows numbers
17:34:28 <cwickert> we need to nag rsuehle
17:34:55 <sesivany1> #link http://fedoraproject.org/wiki/Ambassadors/APAC/Budget
17:35:52 <sesivany1> tuanta hasn't updated numbers apparently.
17:36:12 <sesivany1> well, it's pretty much their problem.
17:36:15 <sesivany1> we've done our part of the job.
17:37:51 <sesivany1> #info EMEA and LATAM are a bit behind planned spending, but will most likely spend up their annual budget by the end of Q4. No information from NA and APAC yet.
17:39:10 <sesivany1> anything else to this topic?
17:39:13 <cwickert> nope
17:39:28 <aeperezt> nope
17:39:30 <LoKoMurdoK> no.
17:39:33 <sesivany1> I've got one interregional ticket here.
17:39:35 <robyduck> no
17:39:47 <sesivany1> #topic Funding request FOSSASIA 2014
17:39:53 <sesivany1> #link https://fedorahosted.org/emea-swag-tracking/ticket/312
17:40:27 <sesivany1> It's pretty much the same case as Joerg with Nepal.
17:41:54 <sesivany1> It was approved by EMEA community, so if nothing changes we will pay it for sure.
17:41:54 <sesivany1> but I thought that APAC might want to pick it up since they have quite a lot of money left.
17:41:56 <aeperezt> sesivany1, I think we could cover that with APAC budget if we can do that
17:42:29 <sesivany1> but it's probably pointless to discuss it without anyone from APAC.
17:43:22 <aeperezt> sesivany1, since he is from emea can you cover it in case apac does not?
17:43:33 <sesivany1> anyway it's a good example of prepaid expense.
17:44:19 <sesivany1> if you have money left in this fiscal year and you know that you will need to buy a ticket in the next year. Just buy it now and you'll save money for the next year.
17:44:41 <sesivany1> #info the topic needs to be discussed with people from APAC.
17:45:48 <sesivany1> aeperezt: as I said, if APAC doesn't we'll pay it for sure 'cause we already approved it.
17:46:02 <aeperezt> sesivany1, ok
17:46:17 <sesivany1> #topic Openfloor
17:46:58 <sesivany1> meetbot is reeeeealy slow today.
17:47:06 <sesivany1> anything else?
17:47:12 <aeperezt> nope from me
17:47:29 <robyduck> I sent out the form for the tshirts today
17:47:59 * sesivany1 needs to leave earlier today.
17:48:16 <sesivany1> robyduck: yes, I saw it.
17:48:46 <robyduck> sesivany1: perhaps we should link a size-table for US guys in the form
17:49:04 <robyduck> but you already know, so we can also finish for today
17:49:47 <sesivany1> robyduck: I or Kveta will get to it.
17:49:52 <robyduck> nice
17:50:13 * sesivany1 is very busy these days. Not only at work, but I'm also buying an apartment :/
17:50:35 <sesivany1> what about next meeting?
17:50:46 <sesivany1> will you be able to attend on Dec 23rd?
17:51:03 <sesivany1> I will already be on holidays, but I can.
17:51:11 * robyduck probably yes
17:51:21 <sesivany1> the same goes for Dec 30th.
17:51:30 <LoKoMurdoK> robyduck: We can add a wider field for shipping address? is it possible? :-) I sent email for you
17:51:34 <aeperezt> yes
17:51:59 <robyduck> LoKoMurdoK: isn't it enough?
17:52:25 <sesivany1> ok, see you next week!
17:52:51 <robyduck> see you
17:52:57 <LoKoMurdoK> sesivany1: :-)
17:53:29 <sesivany1> #endmeeting