22:01:09 #startmeeting FAmSCo Meeting 2012-01-04 22:01:09 Meeting started Wed Jan 4 22:01:09 2012 UTC. The chair is cwickert. Information about MeetBot at http://wiki.debian.org/MeetBot. 22:01:09 Useful Commands: #action #agreed #halp #info #idea #link #topic. 22:01:17 #meetingname FAmSCo Meeting 2012-01-04 22:01:17 The meeting name has been set to 'famsco_meeting_2012-01-04' 22:01:28 #topic Roll Call 22:01:33 .fas cwickert 22:01:35 cwickert: cwickert 'Christoph Wickert' 22:01:49 * cwickert waits patiently for other FAmSCo members to show up 22:04:10 * inode0 came to watch and learn :) 22:04:27 hi 22:04:47 * herlo is here, just slower than normal 22:04:48 ping herlo yn1v gbraad zoltanh721 igorps kaio: meeting time 22:04:58 hi herlo 22:05:00 .fasinfo kaio 22:05:01 kaio: User: kaio, Name: Caius Chance (かいお), email: me@kaio.net, Creation: 2008-09-10, IRC Nick: kaio, Timezone: Australia/Brisbane, Locale: en, GPG key ID: 17BEFCFA, Status: active 22:05:05 kaio: Unapproved Groups: art 22:05:09 kaio: Approved Groups: cla_fedora cla_done fedorabugs hgflies packager cla_redhat ambassadors l10n-commits @packager-zh famsco cvsl10n freemedia 22:05:09 * cwickert pings people again in #fedora-ambassadors 22:05:10 joins inode0 and others to watch and learn, too. ;) 22:05:28 * yn1v at work... will be free in 5 minutes 22:05:39 * nirik is also lurking. I don't even have any infra outages scheduled during your meeting this time. ;) 22:05:54 nirik: that's so nice of you :) 22:05:59 nirik: something must be wrong then ;) 22:06:18 ok, lets wait 5 minutes for yn1v because we need a quorum 22:06:36 everybody fine with that? 22:07:10 in the meantime, have a look at https://fedorahosted.org/famsco/report/9 22:07:14 yup 22:07:42 and at http://rbergero.fedorapeople.org/schedules/f-17/f-17-ambassadors-tasks.html 22:07:51 but the schedule is pretty boring atm 22:10:19 hi igorps 22:10:32 cwickert, hello! 22:10:49 .fas igorps 22:10:50 igorps: igor 'Igor Pires Soares' 22:10:51 we have a quorum now 22:11:08 and yn1v is going to join us in a few moments 22:11:12 biggest meeting it looks like too 22:11:20 that makes it 5 of us if I am not mistaken 22:11:44 so just gbraad and zoltan missing? 22:11:49 yes 22:11:57 zoltan is working tonight I think 22:12:11 we might need to re-think the meeting time again 22:12:27 but as long as we don't have something better, I suggest we stick to it 22:12:34 here I am :) 22:12:41 maybe, I think it works for most of us 22:12:49 ok 22:12:49 herlo, +1 22:13:06 then lets dive into https://fedorahosted.org/famsco/report/9 22:13:18 .fasco 213 22:13:30 hahaha 22:13:33 .famsco 213 22:13:33 .famsco 213 22:13:36 https://fedorahosted.org/famsco/ticket/213 22:13:37 oops, sorry 22:13:40 https://fedorahosted.org/famsco/ticket/213 22:13:40 excellent 22:14:14 while I am waiting for feedback from our former chair, I'd like to hear your opinions on this topic 22:14:43 no need to make a decision today, but I think we can discuss it quickly 22:15:35 opinions? 22:15:46 I do think the request is reasonable. It's probably something to consider for a bit. Good thoughts on asking the former chair 22:15:55 I am unsure about S&H of this idea. 22:16:05 S&H? 22:16:12 shipping and handling 22:16:17 Looks reasonable to me as well 22:16:20 fair enough 22:16:27 shipping is usually not a problem 22:16:38 shipping is done by me and I get reimbursed regularly 22:16:51 or by kital, whoever places the order 22:16:56 but payment is a problem 22:16:58 the main problem here is ensuring the ambassador receives what they are requesting. 22:16:58 If the tshirt will be produced centrally, then it will incurre in S&H, that at some point may be more expensive that is trying to save in cost 22:17:18 hold on 22:17:28 I don't think the shirts would be produced centrally. It's probably better to have them produced locally as much as possible. 22:17:38 how are shirts produced in NA and Latam? 22:17:48 here in EMEA it's either me or kital 22:18:11 cwickert: we get a group of people who want to get Polos (not tshirts, that's different). Each pitches in funds for them and one person places the order. 22:18:27 I think shipping is included, but inode0 might be able to say more definitively 22:18:34 In LATAM every country or subregion produces a certain amount 22:18:38 herlo: so you first collect orders and money? 22:18:52 igorps: ok, this is different from EMEA and NA 22:18:53 cwickert: I think it's done afterward. 22:19:11 herlo: ok, but one pays in advance, same here 22:19:12 but it's done for sure before the shirts are shipped to the ambassador. 22:19:21 I see 22:19:23 cwickert, yeah it is, we do that because shipping is very expensive here 22:19:41 cwickert: which I think might fit better for some situations 22:19:42 in EMEA and NA shipping is not a problem 22:19:50 it's like 3 EUR while the shirt is 25 22:20:11 yeah, it's $40US plus $8 or so for shipping probably at most 22:20:20 so does anybody think that ordering or shipping is a real problem? 22:20:52 cwickert, not in this case 22:20:55 It seems that maybe the problem is more one of wanting to centralize the purchase 22:21:06 hold on please ;) 22:21:17 ok, lets discuss this 22:21:23 * cwickert changed his mind 22:21:25 lol 22:21:26 k 22:21:41 herlo: you mean centralize it even further? on a global level? 22:21:51 I don't see a problem with folks in Africa wanting to make their own shirts. I think FAMSCo should more focus on what the shirts should look like. 22:21:59 cwickert: yes, I don't want to do that though, personally 22:22:12 I think that has to be centraliced, so it is possible to contribute with the subcidy, otherwise it will be needed to send small amouts of money, and transfer are complicated 22:22:44 yn1v: centralized by country or region maybe, but not across Fedora imo 22:22:44 The point is: do they take PayPal? 22:22:49 my 2 cents: I think doing this on a regional level is fine, say NA, EMEA, LATAM and APAC, but neither bigger nor smaller makes sense IHMO 22:23:05 igorps: hold on, we just delayed the problem of payment ;) 22:23:06 well, I do think it makes sense in some situations 22:23:09 yes, regional 22:23:13 cwickert: ^^ 22:23:15 cwickert, ok 22:23:46 herlo: ok, what was your other point? FAmSCo should take care of how it looks? 22:23:47 specifically like LATAM, where the cost of shipping is too high. Or where there's a bunch of ambassadors in one locale, it makes sense to combine smaller 22:24:19 In LATAM we would expend like $15 to produce a t-shirt and another $15 or more to ship it 22:24:29 cwickert: yes, we should just define the minimum standards for the shirt. It's possible we should get input from the board too. 22:24:36 guys, where are we now? 22:25:00 lets please not confuse everything, ok :) 22:25:33 we already agreed it should be done on a regional level and for LATAM it makes sense to do it on a local level because of shipping, correct? 22:25:47 anything more to this? am I wrong? 22:26:11 cwickert, you're right 22:26:14 cwickert: I think self-organizing and then asking for one lump sum to be distributed back to amabassadors of a smaller locale would also be acceptable. 22:26:26 +1 22:26:31 but yes, I agree with the other statement 22:26:32 herlo: can you elaborate this? 22:26:37 cwickert: yes 22:26:57 let's say that a bunch of ambassadors are in South Africa, for instance. 22:27:24 While EMEA could make those shirts and ship them, it could be very expensive to ship from Germany or somewhere in Europe that far 22:28:01 so rather than doing that, they find a local retailer, make the shirts there, and get FAMSCo or someone to reimburse shipping or whatever subsidy is decided. 22:28:10 probably on a case by case basis 22:28:31 ok, let me tell you why I think this won't work 22:28:52 as you said we want to define standards and have all shirts look the same 22:29:01 we already have https://fedoraproject.org/wiki/Polo_Shirt btw 22:29:06 right 22:29:08 I knew that 22:29:30 we want to make sure we always get the same quality and color etc 22:29:45 this means sticking to one vendor makes sense 22:29:52 I disagree 22:29:56 and I think it makes sense to stick to one workflow 22:30:15 instead of having different workflows on a case by case base 22:30:21 I think the workflow is the same, just a matter of scale 22:30:29 I image that even inside Africa that would be expensive. For instance shipping from South Africa to Morocco. 22:30:59 specifically, I am just discussing that if a subsidy is needed it's on a case-by-case basis as to the amount, not the process of making the shirts. 22:31:01 so back to your example: we would to the polos here in Germany and ship all polos to South Africa in one package 22:31:11 and then they will be distributed locally 22:31:24 then you are incurring two shipping charges possibly 22:31:26 this is what we already do and it works quite nicely 22:31:43 * cwickert cannot parse that sentence 22:32:02 you ship to africa, then they might have to ship shirts individually to contributors 22:32:23 two shipping charges 22:32:36 the point I'm making is simple actually 22:32:43 that is still the cheapest way 22:32:45 and then reimburse all those shipping 22:32:46 I'm saying that the EMEA and NA model works, and so does the LATAM way 22:33:02 they are the same basic principle, just a matter of scale 22:33:10 * cwickert is still trying to understand herlo's problem 22:33:24 I don't want to dictate what a region should be doing with regard to shipping and/or ordering 22:33:57 herlo: back to the problems of shipping charges 22:34:02 I only want to discuss reimbursement on a case-by-case basis. 22:34:16 cwickert: I think we're going in circles here 22:34:25 I fully agree 22:34:28 let's table this. 22:34:37 We can come back to it in the ticket 22:34:47 this is not even part of the ticket 22:34:53 so please let me finish quickly, ok? 22:35:17 it doesn't make a difference if I send one or two shirts to SA 22:35:25 or 5 or 10, the costs are the same 22:35:50 but it does make a difference if we produce 5 shirts locally or 40 for the reigon 22:36:00 you get my point? 22:36:02 yes, I get that. I'm not discussing the shipping, I'm discussing the subsidy in which the ticket refers. 22:36:51 I am sorry, I was under the impression that we were already discussing way more than is subject of the ticket 22:36:54 Let's table it. there's other things we can do here during hte meeting. I think we can discuss this further offline and discuss further in meeting next week. 22:37:18 great, we just wasted 20 minutes :( 22:37:28 ok, then lets stick to the ticket 22:37:37 opinions? 22:38:55 dammit, I feel like this is not productive. we must either stick to a strict agenda or discuss something completely, no matter how long it takes. but a mixture of both will not help anybody 22:38:59 I don't see the problem in considering the PPP in that case and make it a criteria to handle the polos 22:39:24 but I do 22:39:28 cwickert: you asked for my opinion and I gave it. You felt that it wasn't productive, so I stopped. 22:39:41 I still think my points are valid and not a waste of time 22:39:41 herlo: but I feel we stopped at 90% 22:39:53 anyway, lets stick to the ticket now 22:39:58 but you cast them aside as if it wasn't relevant to the ticket, it was 22:40:08 the problem that was raised in the ticket and here already is 22:40:12 I was *only* talking about the subsidies and how an example may go 22:40:42 and how we determine what a subsidy may be. My example of Africa was not meant to be specific to EMEA 22:40:56 I am sorry, I don't get it 22:40:56 it was just a general example of how a subsidy might be addressed 22:41:05 cwickert: let's back up 22:41:15 use any old place you like. Maybe something in LATAM 22:41:38 since they are performing the model in which sub-regions do their own purchasing since shipping is expensive 22:42:24 the point of the ticket to me is that they want a way to pay for *part* of the shirts in some regions so that ambassadors aren't paying the full cost 22:42:56 herlo, +1 22:42:58 thus, I was suggesting that a group in that locale get the shirts created locally and that the ambassadors pay some amount 22:43:07 I am sorry, I don't understand 22:43:12 with some of that being subidized by FAMSCo 22:43:21 cwickert: what is it you do not understand? 22:43:48 the following sentence: "the point of the ticket to me is that they want a way to pay for *part* of the shirts in some regions so that ambassadors aren't paying the full cost" 22:44:10 the point of ticket 213? 22:44:20 the request asks for subsidy, no? 22:44:21 this is NOT the point of that ticket 22:44:35 Then I am lost too! 22:44:49 cwickert, I thought it was 22:44:52 cwickert: its about offsetting costs in certain regions 22:44:54 let me explain what I had in mind and where I see the problem, ok 22:44:57 at least it appears to me 22:45:02 okay 22:45:17 I was never thinking of regions but of individuals 22:45:28 and I don't think that it works per-region 22:45:40 the examples I gave were all from EMEA 22:45:50 and there are enormous differences 22:46:07 so I was thinking about a personal subsidy 22:46:12 but I am not sure if it works 22:46:18 I don't think it does 22:46:24 because we end up with very little bank transfers 22:46:31 s/little/small 22:46:45 which is why I suggested the 'group' in a specific locale and then subsidise that in a larger way, that can be more easily distributed among them 22:47:17 ok, but then the question becomes: how do we establish common standards? 22:47:24 cwickert: but I can see why you went down that road and how we're on a different point of view 22:48:04 well, I filed the ticket from an EMEA POV, but I do see that there are problems with the suggestion I made 22:48:10 cwickert: I don't really think there can be common standards in terms of subsidy. Only that the shirts be similar 22:48:16 yet though, I cannot think of something better 22:48:39 which is why I suggested they come to us on a case by case basis and we discuss them in the next meeting 22:48:44 What we should do in any case is ask the ticket reporters to post the t-shirt model and make sure it's according to our trademark guidelines. 22:48:55 I am the ticket reporter! 22:48:57 igorps: indeed 22:49:06 cwickert: we know you will follow the guidelines :) 22:49:20 there is no free meal. Subsidy means somebody else is paying. And if Fedora is paying that means there has to be some degree of fairness 22:49:26 cwickert, I meant in general in that case specifically 22:49:38 ok, I give up 22:49:41 cwickert: hmm, good point 22:49:49 lets delay this and I explain it on the list 22:49:53 that way I think of rules 22:50:21 I think i get it some, but I don't think it's necessarily going to work in any standard way, though. But yes, on list sounds like a great place to continue the discussion 22:50:33 just quickly before we skip this: have a look at the country list: we only have 5 ambassadors in every country 22:50:48 this means we end up with small orders for high prices 22:50:54 and with 50 different shirts 22:51:32 anyway, lets not discuss this any further here 22:51:40 I apologize for stealing your time 22:51:54 .famsco https://fedorahosted.org/famsco/ticket/242 22:51:54 https://fedorahosted.org/famsco/ticket/https://fedorahosted.org/famsco/ticket/242 22:51:58 yn1v: this one is for you 22:52:14 .famsco 242 22:52:14 https://fedorahosted.org/famsco/ticket/242 22:52:32 cwickert: it looks like a full url doesn't work 22:52:46 I am opening againg that pdf 22:52:53 herlo: ouch, I am used to this :) 22:53:01 #topic Trac tickets 22:53:12 * cwickert should have changed the topic earlier 22:53:39 yn1v: basically what we wanted to know is what you had in mind when you filed this ticket 22:54:14 I mean, review the survey is pretty general 22:54:30 we should split it into smaller topics and action items 22:54:31 The report pointed that we, as famsco, need to watch out for swag and budget 22:55:14 nothing new there, but I was thinking importat to acknoledge that they hit a sensible spot and we need to say that we will work on that 22:56:07 frankly speaking I find the report, say, difficult 22:56:41 ok, where do we start here? 22:57:00 do we have the original survey and all results btw? 22:57:13 yes, most other items are just what real world is... time and manpower limited 22:57:23 I feel like this report is a very personal view of the person who made the survey 22:57:47 Ankur even says it's only "his" suggestions 22:57:51 okey, I will ask for general data. 22:58:24 ok, I suggest we go through the suggestions quickly and discuss which is an action item for FAmSCo 22:58:26 It's hard to identify the issue here. The report pointed that we need to watch out for swag and budget. But this is too general. 22:58:28 There is ongoing work on budget issues 22:58:39 Lack of time: nothing we can do 22:59:01 I think I agree with igorps that we ask for a more detailed report before discussing any major issues. 22:59:02 Swag: what are we going to do about this? 22:59:08 ok 22:59:20 yn1v: can you take this over? 23:00:07 yes. I think that we need to investigate where swag is not reaching and how to improve that 23:00:11 hold on 23:00:33 I was just asking you to get in touch with Ankur for the complete results and post them in the ticket 23:00:38 ok? 23:00:42 fine 23:00:50 better, one step at the time 23:00:58 #agreed: delay ticket 242 until we have detailed data because we want to make our own picture of the findings 23:01:09 #action yn1v to get in touch with Ankur for the complete results and post them in the ticket 23:01:15 ok, next 23:01:31 .famsco 243 23:01:31 https://fedorahosted.org/famsco/ticket/243 23:01:37 there is not much we can do 23:01:46 this is zoltan's action item 23:01:54 aye 23:02:02 he wrote me a very long mail this week and I was very unhappy about it 23:02:15 that he sent it to me in first place rather than to the list 23:02:25 and that it didn't contain any real info 23:02:34 so we really need zoltan to do something 23:03:12 .famsco 244 23:03:12 https://fedorahosted.org/famsco/ticket/244 23:03:41 this is related to 245 and 246 23:03:51 it's all about the same event, IDLELO 23:03:54 want to link those too? 23:04:05 .famsco 245 23:04:05 https://fedorahosted.org/famsco/ticket/245 23:04:07 .famsco 246 23:04:09 https://fedorahosted.org/famsco/ticket/246 23:04:43 I think we can approve 244 easily, the booth is not expensive 23:04:52 It looks like the event doesn't have a wiki page describing the Fedora participation 23:05:10 It has a website, tough 23:05:29 but we should point the need to create a wiki page 23:05:41 that's a lot of money for one person to travel there. 23:05:44 ok 23:05:54 herlo: yes, that's my concern 23:06:10 that single person is more expensive than the both and the other two together 23:06:17 but on the other hand 23:06:23 gtg for swimming 23:06:27 I think we could subsides some, but I think it unfair to give that much to a single individual 23:06:31 we rarely spend any money in Africa 23:06:32 thanks kaio 23:06:42 will read the log 23:06:45 cwickert: well, it might be good for EMEA to discuss this 23:06:56 we did disuss this already 23:07:05 although not the costs 23:07:13 I think the event is great! 23:07:21 EMEA ambassadors agreed that Fedora should be there 23:07:44 so, here is my suggestion 23:08:06 approve all three tickets, but tell Arthur he needs to look for a way to cut the costs somehow 23:08:25 I think we approve for a smaller amount, say half? 23:08:56 I may sound bad, but there is no one closer? 23:09:05 lets break this down into the individual tickets 23:09:21 cwickert: sure, sounds good 23:09:36 we can approve 244 and 245, this is 836 for 2 people at the event 23:09:44 cwickert: yes, that's fine 23:09:53 the event so far is $500 for booth, one person for 343 and 1803 for the other... the second even at hafl is more that the booth itself 23:09:54 cwickert, +1 23:10:08 * herlo thinks that's a reasonable amount for the first two tickets 23:10:15 #agreed https://fedorahosted.org/famsco/ticket/244 is approved 23:10:25 #agreed https://fedorahosted.org/famsco/ticket/245 is approved 23:10:48 are we going to say we approve 50% of 246 and then look into the details? 23:10:59 * herlo looks again 23:11:00 +1 23:11:08 yn1v: the 343 are actually for 2 persons 23:11:20 I think if we can do it for around $950US it could be good. 23:11:30 ok 23:11:31 having 3 people represent Fedora 23:11:43 my bad... that makes 246 look even worse 23:11:49 yep, let's ask if a partial subsidy is useful for 246 23:11:58 ok 23:12:43 #agreed we'll approve half of https://fedorahosted.org/famsco/ticket/246 and investigate options to cut the costs, either by saving some money or asking the reporter to take over some parts of the costs 23:13:04 #action cwickert to update tickets 244-246 and to assist Arthur cutting costs 23:13:09 cwickert: addendum to include a request if a partial subsidy will help 23:13:10 sounds fair? 23:13:18 I have seen a trend on subsiding travel and lodging, but not meals and local coomuting ... there is any guideline? 23:13:31 cwickert, fair enough 23:13:34 herlo: yes, I'll add this to the ticket 23:13:41 yn1v: I don't really think there is, that might be something we could take up 23:13:48 cwickert: +1 23:13:59 * herlo has a hard stop in 2 minuts 23:14:05 s/ts/tes/ 23:14:06 ok, I think we did it 23:14:21 great! 23:14:22 that's all tickets in the report 23:14:38 I will get back to you on the polo thingy 23:14:46 sorry we wasted so much time there 23:14:58 yn1v: you are sending out the meeting minutes, right? 23:15:03 cwickert: we got through it, that's the point :) 23:15:04 yes 23:15:21 cwickert, no problem! ;) 23:15:21 ok, I think then it's save to say... 23:15:24 #endmeeting