21:04:36 #startmeeting 21:04:36 Meeting started Mon Jan 31 21:04:36 2011 UTC. The chair is Nushio. Information about MeetBot at http://wiki.debian.org/MeetBot. 21:04:36 Useful Commands: #action #agreed #halp #info #idea #link #topic. 21:05:53 #topic FUDCon LATAM 21:06:29 There needs to be a schedule and a format for the event 21:07:09 Neville: Most latam people are sys admins, not so many developers 21:07:23 tatica: there's a lot of people in latam that have the potential to become devs but need guidance 21:07:58 gomix: We've been working specifically in the packaging area 21:08:21 paul: its not a conference on teaching the basics, (everyone agreed) 21:09:00 paul: when people show up asking how they can help, the point of the event isn't to teach about fedora but to get people to help fedora 21:09:25 igor: our challenge right now is getting new long time contributors on fedora 21:09:59 paul: when conversations happen on the mailing lists, we need to have a clear focus for the event 21:10:53 jsmith: the first day he gave the state of fedora speech, we split the different topics by days 21:11:16 igor: its important to schedule things by time, so first day its the basics and the second day more advanced 21:11:26 gomix/jsmith want to have barcamp style sessions for fudcon latam 21:11:53 paul: we need to clarify things for newcomers to clear things up about 'freedom', 'red hat collaboration', etc. 21:13:01 jsmith: dgilmore was very eager to get a computer lab to get a bunch of people started on a hackfest :) 21:13:38 pfrields: fudcon can adapt to the different areas where its hosted 21:14:12 gomix: most of the people in the latam region are used to seeing big presentation, but they're not used to actually itneracting on a barcamp style or hackfest style 21:14:41 gomix: most people don't bring any laptops or other material to work with 21:15:02 igor agrees, most people just go there and take notes at most, there's little to no interaction 21:15:51 pfrields: it affects the way we push communication, here we get a wiki updated every now and then, we have a central place to communicate 21:15:57 they wouldn't be able to 21:16:04 neville: we used a whiteboard on a different event 21:16:15 neville: things are changing now that netbooks are more popular 21:16:55 (consensus) but we can't expect everyone with a computer 21:17:17 pfrields: when we try to encourage contribution, we're trying to open people's minds to a different way to engaging with our community 21:17:56 some people will come and not be prepared to that, but we as fedora know that one of the things get done is that people take initiative by themselves 21:18:17 we need to grow people's expectation and encourage them to see what they want to see and talk about the things they want to talk 21:18:26 that should be part of the process that is part of fudcon 21:18:42 igor: we *loved* the welcome package and we need something like it for panama 21:18:57 pfrields: we used svgs, you're free to modify them and print htem out and fix the maps and so on and so forth 21:19:37 neville: lightning talks are awesome and we need to try them in fudcon panama 21:19:53 igor: we did lightning talks in santiago and it was awesome, gomix and jsmith agree 21:20:30 jsmith: lightning talks should happen on the first day because thats when most people show up 21:21:22 asalles: ping, you might want to read this 21:21:31 eh? 21:21:52 asalles: ah, disculpa, nick equivocado :-( 21:22:25 pfrields: fudcon tempe happened the way it happened thanks to rbergeron's awesome work 21:22:44 rbergeron, jsmith and pfrields talked a lot, regular meetings, tracking tasks 21:23:08 it's important to not just write things down, but to get things actually done 21:23:40 pfrields: if you see something that's not being done and you get worried, raise your hand, get clarification 21:23:49 it means you're concerned about it 21:24:07 and it means there's a lack of communication, and that's one of the reasons the conference might fail 21:24:14 the biggest killer for any meeting is not communicating 21:24:41 tatica: based on the events i've been in, i think alejandro is already doing an excellent work and everything is set 21:25:14 tatica: i read the mailing lists and the comments there usually focused on 'am i going' 'am i sponsored' 'who's paying' 21:25:35 tatica: the point here should be the actual conferences, we should not be worrying about the space or the money, our main concern must be the quality of the event 21:26:12 jsmith: the way we'll handle this is open up a ticket 21:26:25 the way we handle it on normal fudcons 21:26:48 * tezcatl is the happiest reader of this talk right now 21:27:12 :) 21:27:21 i think you're the only one actually reading :P 21:28:23 tatica: alejandro is worried that everyone wants to give a talk without a concern about the kind of space where it'll happen 21:28:31 he's concerned because this is the first event he's organized 21:28:42 pfrields: has he asked? tatica says yes 21:28:54 tatica says he's being calmed so as to not to panic 21:30:15 pfrields: it sounds like alejandro needs someone to help clear things up 21:30:56 {translation talks are going on, a lot of us have offered to translate emails back and forth :)} 21:31:47 gomix: alejandro is worried on who's going to give the talks 21:32:28 igor: he just wants to have people accountable on who's doing what 21:32:41 jsmith: ultimately, it all comes down to the FPL, and its my fault if anything's wrong 21:32:51 any concerns that anyone has 21:33:07 pfrields: any concerns that anyone has, bring it to jared privately and we'll work it out 21:33:35 pfrields: there are plenty of concerns that aren't controversial that have to be settled and if noone knows how its being settled, then it looks like its being held in secret 21:33:40 so not everything should be secret 21:33:53 jsmith: as simple as it sounds, things like transportation and food don't have to be kept a secret 21:34:08 tatica: he's concern of having someone to support his decisions 21:34:23 pfrields: content, atendees and finance are the 3 pieces that need to be talked about, everyone agrees 21:34:42 pfrields: we need content goals, they need to be set up front 21:34:58 jsmith: sometimes people can say "i would like to see talks about virtualization, clouds, etc" without knowing who'll give them out 21:35:04 http://picasaweb.google.com/nushio/fudcon#5568465862891937218 21:35:08 http://picasaweb.google.com/nushio/fudcon#5568465922650463010 21:35:31 pfrields/igor we're not used about hackfests but we want to know what hackfests could we organize? perhaps a translation hackfest 21:35:37 http://picasaweb.google.com/nushio/fudcon#5568465964983183778 21:35:48 tatica: we should not decide the subjects of the talks today 21:35:53 {everyone agrees} 21:36:12 tatica: we should just start spreading the word about barcamps and hackfests and ask diana and ask them what we're going to do 21:36:24 http://picasaweb.google.com/nushio/fudcon#5568466065971077954 21:36:29 http://picasaweb.google.com/nushio/fudcon#5568466113201262322 21:36:37 http://picasaweb.google.com/nushio/fudcon#5568466146763784370 21:36:42 http://picasaweb.google.com/nushio/fudcon#5568466220286867554 21:36:58 Nushio: estan en una charla real o estas citando otra charla del FUDCon de tempe? 21:37:00 tatica: diana could help out with surveys to organize stuff, we still have a lot of months 21:37:07 tezcatl_: estamos en tiempo real, preguntas? hazlas 21:37:11 rbergeron: time * 21:37:15 rbergeron: time *will* fly 21:38:02 pfrields: we don't know how much budget we're getting because that's something scheduled for next year's budget 21:38:06 (which starts on march) 21:38:09 #action find out the budget 21:39:27 {more budget talks} 21:39:45 #action surveys to find out what people expect from the conference 21:39:52 #action tatica will handle the surveys, yay 21:40:09 by february 28, we should have all the responses on people's priorities, etc 21:41:05 jsmith: anyone have questions about logistics? 21:41:46 tatica and jsmith say that theyved all talked about the logistics 21:42:31 igor: another point is to keep having these meetings to prevent communication problems 21:42:36 set a date for the next meetings 21:42:57 pfrields: part of what makes fudcon work well, its because people know what's happening 21:43:10 they don't care if it happens or how it happens, as long as it does 21:43:59 Nushio: ni en el log de zodbot aparece lo que otros usuarios del canal están diciendo, solamente tú, por eso era mi pregunta. 21:44:01 igor: weekly meetings happen on fridays 21:44:13 tezcatl_: estamos todos aqui en la sala, por eso subi las fotos 21:44:45 ok, gracias, saludos a todos entonces 21:45:18 te mandan saludos alex y gomix 21:45:33 jsmith: another important point is keeping track of the materials 21:45:40 like tshirts and printed materials, that they arrive on time 21:46:06 :) 21:46:36 douglas: there should be a checklist of things we need to do 21:46:49 jsmith: there is some sort of a checklist but its not detialed, we could probably write a FAQ On how to run an event 21:47:01 tatica: we already have a FAQ but its in spanish but we need to translate it 21:47:12 jsmith: yo hablo español, yo lo tradusco! 21:47:42 tatica: i also have a chartflow chart on how events run and stuff 21:48:05 jsmith: another thing from the marketting point is how to let people know that we'll be there, putting something on the newspaper, talking to the local press, radio or tv ads, fliers, etc 21:48:14 tatica: he's already working on it, fliers have been handed out as well as posters 21:48:43 jsmith: the important thing isn't "is it getting done?" its "do we know if its getting done?" 21:48:47 communication is important 21:49:05 pfrields: if we know what he's working on, we can help him spread the word, blog about it, etc 21:49:30 jsmith: in the fudcon europe was excellent, but xandro never told him what was going on, and it was very scary for me 21:49:45 jsmith: it was an excellent fudcon, but i was still scared that i didn't konw what was going on 21:50:27 pfrields: there are all sorts of ways we can help, like transcribing and translations and stuff 21:51:48 toshio: dgilmore has been tracking everything's been going on 21:52:10 igor: one thing i want to ask is how do you guys manage to arrange things remotely? did you meet locally and visit the events? 21:52:25 jsmith/ rbergeron: we met once, we managed to make a lot of things work better that way 21:52:53 pfrields: the holiday break made us all disappear and then suddenly the time flew away 21:53:16 pfrields: what worked best for us was calls because we didn't have to wait for emails to be bounced back and forth 21:53:19 then we wrote everything down 21:53:46 when we were having these calls with the schools, the schools learned about the transparency process in fedora 21:54:15 rbergeron: and the school was so impressed that they extended us favors that they wouldn't normally extend to other groups 21:54:33 pfrields: we were able to be as transparent as always, but we didn't make any of our sponsors uncomfortable 21:55:12 rbergeron: be very explicit with people that don't understand what open source is, like what a mailing list is and how its used and that everything in there is being recorded 21:55:22 pfrields: and if there's any discomfort there, things can be worked out 21:56:08 tatica: we're gonna have a similar situation with the holiday area 21:56:19 tatica: so we'll probably lose about a month in planning because of that 21:56:44 pfrields: yeah, we were aware of our december downtime, so we got a lot of things done early in september, so that when we got to the last month, everything was less frantic 21:56:58 pfrields: the ASU people helped out a lot 21:57:29 tatica: potty has been helping out meet the sponsors in panama 21:57:43 pfrields: and rbergeron and clint helped out with the sponsors here which helped have google and rackspace sponsor us 21:58:18 pfrields: sponsors want to have a lot of information about how much is being paid for, because sponsors don't just give money blindly 21:58:27 they might contribute with food or dinner or internet access 21:59:11 everyone agrees that internet access is a very important topic 21:59:45 toshio: it's important to talk to the network people to get our ports open 22:00:23 pfrields: we started talking about opening ports back in august, for instance 22:00:53 pfrields: its okay if the wireless internet asks for a password, the thing is being able to irc/ssh/etc 22:01:55 pfrields: we need a set of requests of 'good to have' and 'need to have' 22:02:25 pfrields: priority is very important for all organizers 22:03:31 igor: we have about 2 T1s as internet bandwith in panama 22:03:47 pfrields: but since there not going to be many laptops, the bandwidth requirement is lower 22:04:03 pfrields: it's very expensive to get another isp working on the event 22:04:26 tatica: installation of the wireless APs is a gigantic issue 22:04:41 neville: there's been a lot of marketing to sell 3g internet modems 22:05:32 pfrields: the important thing is to recognize that there is a need for internet access 22:06:27 jsmith: to point out something that happened in santiago is a meeting for 'how to make the next event work better' 22:06:39 neville: another idea is to get an ambassador training event 22:06:45 aaaaaaaaaand that's it 22:06:51 #endmeeting