12:11:08 <bee2502> #startmeeting Fedora Diversity
12:11:08 <zodbot> Meeting started Wed Jan 18 12:11:08 2017 UTC.  The chair is bee2502. Information about MeetBot at http://wiki.debian.org/MeetBot.
12:11:08 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
12:11:08 <zodbot> The meeting name has been set to 'fedora_diversity'
12:12:44 <bee2502> #info This is possibly the last meeting before Diversity FAD in Brno on 27,28,29th Jan 2017.
12:12:52 <bee2502> #topic Roll Call
12:13:24 <jonatoni> .hello jonatoni
12:13:25 <zodbot> jonatoni: jonatoni 'Jona Azizaj' <jonaazizaj@gmail.com>
12:13:56 <bee2502> .hello bee2502
12:13:57 <zodbot> bee2502: bee2502 'Bhagyashree Padalkar' <bhagyashree.iitg@gmail.com>
12:15:07 <bee2502> lets wait a few mins more to see if others join
12:15:40 <jonatoni> yeah sure
12:17:52 <bee2502> Ok..moving on..
12:18:02 <bee2502> #topic Diversity FAD
12:18:42 <bee2502> #info Diversity FAD will take place in Brno on 27,28,29th Jan 2017 parallel to DevConf
12:19:45 <bee2502> I wanted to compile a list of the pending items to be done before FAD in this meeting
12:19:58 <bee2502> I am going to list the pending action items now..
12:20:12 <bee2502> s/pending/all
12:20:42 * bee2502 Amita will send reminder to jflory7 to send his travel details to bexelbie
12:20:57 <jonatoni> Amita did this one
12:20:59 <bexelbie> .hello bex
12:21:00 <jonatoni> is completed
12:21:01 <zodbot> bexelbie: bex 'Brian (bex) Exelbierd' <bex@pobox.com>
12:21:09 <bexelbie> jflory7, is booked
12:21:19 <bee2502> I think this one is done. Travel arrangements for jonatoni, bee2502, jflory7, Amita have been taken care of afaik
12:21:40 * bee2502 Amita to followup with Chris for the laptop charging points and a white board
12:21:59 <bexelbie> jonatoni, is booked
12:22:06 <bee2502> thanks bexelbie, jonatoni for info on last item.
12:23:01 <bee2502> Regarding laptop charging point and white board, I am not sure if this has been done. jonatoni, bexelbie - inputs ?
12:23:17 <jonatoni> Tbh I don't know
12:23:33 * bexelbie wasn't the responsibile party, iirc amita is
12:23:59 <bee2502> Okay, I will action this again and check if this is done with amita
12:24:02 <jonatoni> But I ask Chris now
12:24:37 <bee2502> Ok, jonatoni - I can assign the action item to verify if this is done to you. okay ?
12:24:50 <jonatoni> Okay
12:25:48 <bee2502> #action jonatoni check with cward/Amita for  laptop charging points and a white board during Diversity FAD.
12:26:51 * bee2502 Amita to share FAD schedule with bexelbie
12:27:54 <bee2502> The link for FAD schedule is here : http://piratepad.be/p/diversity_fad_fedora . However, it is still a work in progress.
12:28:36 <bee2502> Once the schedule is completed, I can share it with bexelbie.
12:29:04 <bee2502> #action bee2502 once completed, share FAD schedule with bexelbie
12:29:22 * bee2502 bee2502 will share the piratepad link for FAD detailed schedule and we all will start contributing to it
12:29:26 <jonatoni> Yeah we need to see again the agenda to finalise it
12:30:12 <bee2502> jonatoni : do you have some time after meeting or today to complete this ? I will be working on this post meeting.
12:30:26 <jonatoni> yeah sure
12:30:41 <jonatoni> I can help
12:31:02 <bee2502> okay, can we work on it after diversity meeting ? a quick hack session ?
12:31:10 <bee2502> jonatoni ^
12:31:58 <bee2502> #link Link for Diversity FAD Schedule : http://piratepad.be/p/diversity_fad_fedora
12:32:12 <jonatoni> bee2502 okay
12:33:33 <bee2502> #info Diversity team members, especially FAD attendees, please start contributing and/or reviewing the FAD schedule whenever you have time.
12:34:14 * bee2502 bee2502 to coordinated with jflory7 about the infra needed for diversity survey to be up
12:35:06 <bee2502> so, instead of Fedora Infra we can look into LimeSurvey or SurveyMonkey for Diversity Survey.
12:35:38 <bee2502> I will start creating a demo survey with the questions we currently have.
12:35:40 <jonatoni> which one is easier for us to use?
12:36:13 <bexelbie> bee2502, I believe Marina is going to provide some feedback in the next couple of days
12:36:19 <bexelbie> perhaps we should wait to input the actual questions?
12:36:56 * Rhea waves
12:37:02 <jonatoni> I agree with bexelbie
12:37:15 <jonatoni> we can wait also for Marina's input
12:37:25 <bexelbie> At this point we may actually just want to hack on the Q's at the FAD
12:38:31 <bee2502> bexelbie : Makes sense. Do you think we can test different demo versions for survey at FAD ?
12:39:19 <bee2502> maybe not amongst Devconf attendees, but atleast FAD attendees and other people involved with this(like you/Council..) - if they have time
12:39:47 <bee2502> o/ Rhea
12:40:30 <bee2502> jonatoni, Rhea your inputs are welcome too ^^
12:40:43 * bexelbie plans to be present at the FAD as much as possible
12:40:53 <bexelbie> bee2502, let's see what the situation is on the ground
12:41:01 <jonatoni> bee2502 yep, sorry for being late about this
12:41:32 <bee2502> jonatoni bexelbie ok :)
12:42:28 <bee2502> #agreed wait for marina's response of Fedora Diversity Survey questions, possibly hack on the final Questions at Diversity FAD in person.
12:43:12 <Rhea> I wanted to ask if there are plans for saturday or friday evening
12:43:46 <bee2502> bexelbie : can you forward me marina's mail when you get it ? If it does not arrive to diversity list that is..
12:43:57 <bexelbie> bee2502, sure
12:44:05 <bexelbie> I presume it will go to the list though or be in the ticket
12:44:07 <bexelbie> but yeah
12:44:20 <bee2502> Rhea : we are going to discuss on that in a few :)
12:44:25 <bee2502> bexelbie thanks :)
12:44:28 * bee2502 jonatoni Rhea Amita reply to bee2502's mail
12:44:57 <bee2502> guys, please do this soon - before FAD. A small reply is ok too.
12:45:08 <jonatoni> yep
12:45:14 <bee2502> #action jonatoni Rhea Amita reply to bee2502's mail on diversity list re:FAD
12:46:17 <bee2502> okay, a few things next -- I am going to go through the diversity FAD wiki page if we need to work on anything not covered in meetings
12:46:39 <bee2502> #link Diversity FAD 2017 : https://fedoraproject.org/wiki/FAD_Diversity_2017
12:47:42 <bee2502> the page needs an update.
12:47:58 <bee2502> jonatoni and I can work on it in the upcoming hacksession.
12:48:09 <jonatoni> yep sure
12:48:21 <bee2502> #action bee2502 and jonatoni update the diversity FAD wiki page.
12:48:46 <bee2502> there are a few things on planning prerequisites on the wiki page
12:48:53 * bee2502 : Plan and arrange small social event for team (e.g. dinner or small trip to local venue or attraction)
12:49:00 <bee2502> Rhea ^
12:50:08 <bee2502> jonatoni, bexelbie - Is this possible ? Or should we just merge it with DevConf social dinner ? Any pre-arrangements which need to be done ?
12:50:38 <bexelbie> bee2502, you'll need to check with Chris Ward on whether access to the social for devconf requires a ticket or something
12:50:42 <bexelbie> it may be limited by headcount
12:51:11 <bexelbie> Arranging a dinner is fine, imho.  Taking a day or half-day team building needs justification before being scheduled on Fedora money, imho
12:51:23 <bexelbie> but dinner is easy, we have a food budget
12:51:30 <bexelbie> people have to eat during FADs
12:51:38 <bexelbie> and frankly eating as a group makes reimbursements much easier
12:51:39 <bexelbie> :D
12:52:53 <bee2502> Rhea, would you like to take up the responsibility for this ?
12:53:34 <Rhea> yes thats what i wanted toask
12:54:03 <bee2502> bexelbie, ok thanks a lot. I can can check with Chris Ward regarding access to devconf social dinner.
12:54:59 <bee2502> Rhea - ok, I will assign the action item with you and we can co-ordinate regarding the dates/times :)
12:55:06 <bee2502> s/with/to
12:55:29 <Rhea> okay
12:55:33 <bee2502> #action bee2502 follow up with Chris Ward regarding access to devconf social dinner for FAD attendees.
12:56:16 <bee2502> #action Rhea  Plan and arrange small social event for team preferably, dinner
12:56:26 <Amita> .hello amsharma
12:56:28 <zodbot> Amita: amsharma 'Amita Sharma' <amsharma@redhat.com>
12:56:40 <Amita> sorry for the delay gals, I was driving
12:56:51 * Rhea waves
12:56:53 <bee2502> #action bee2502 and Rhea coordinate regarding the final date and time.
12:56:57 <bee2502> Amita o/
12:57:06 <Amita> hi bee2502
12:57:16 <Amita> cool and thanks for chairing :)
12:57:27 * bee2502 :  Create proposal ticket in Fedora Council Trac NO LATER THAN OCTOBER 10
12:57:39 <bee2502> Obviously, this is done. Need to update wiki
12:57:54 * bee2502 : Begin framing scope of survey / marketing campaign
12:58:33 * bexelbie has to step away
12:58:34 <bee2502> I think we can do this in-person during the FAD.
12:58:39 <Amita> +1
12:59:08 <bee2502> jonatoni Rhea - what do you think ?
12:59:49 <bee2502> is there a meeting after us ? we might get extended for a bit..
13:00:11 <jonatoni> Btw I just talked with Chris, he said that we will have charging points but not white board. But he will bring a5 "white paper" stand
13:00:26 <jonatoni> bee2502 +1
13:00:27 <bee2502> Amita : no problem
13:00:40 <bee2502> jonatoni : does that mean we need to get the papers ourselves ?
13:00:51 <Rhea> sorry i ran off to bathroom
13:01:08 <jonatoni> No, he will find the papers and will give to us
13:01:19 <Amita> that wil be helpful
13:01:21 <Rhea> .nextmeeting #fedora-meeting
13:01:22 <zodbot> Rhea: In #fedora-meeting is EMEA Ambassadors (starting in 7 hours)
13:01:25 <Rhea> so no
13:01:25 <zodbot> Rhea: In #fedora-meeting is irc support sig meeting (starting in a day)
13:01:28 <zodbot> Rhea: In #fedora-meeting is Fedora Infrastructure (starting in a day)
13:01:31 <zodbot> Rhea: - https://apps.fedoraproject.org/calendar/location/fedora-meeting%40irc.freenode.net/
13:01:33 <Amita> we would need markers too
13:02:11 <Rhea> hmmm
13:02:26 <bee2502> maybe we can find markers since its a university campus ? Rhea - thoughts ?
13:02:32 <Rhea> why can't they find mobile white board o.o
13:02:52 <Rhea> i don't think so bee2502, markers are always a problem in every class :D
13:03:07 <Rhea> i wouldn't rely on it
13:03:18 <jonatoni> we can use even a pen, it works
13:03:31 <Rhea> i'll get something
13:03:47 <Rhea> #action Rhea prepare markers for fad
13:03:50 <Rhea> wohoo
13:04:00 <bee2502> I have some at home, can get them if I remember !
13:04:03 <bee2502> Rhea++
13:04:03 <zodbot> bee2502: Karma for rhea changed to 11 (for the f25 release cycle):  https://badges.fedoraproject.org/tags/cookie/any
13:04:09 * Rhea noms it
13:04:54 <bee2502> #agreed work on scope of survey/maketing campaign in person at FAD.
13:05:11 <bee2502> sorry for the delay in noting that
13:05:17 * bee2502 : Finalize venue reservations
13:05:23 <bee2502> safe to say, its done
13:05:36 <Amita> I will also bring some
13:05:44 * bee2502 : Arrange refreshments
13:05:53 <bee2502> Amita++
13:06:06 <Amita> Finalize venue reservations - for FAD?
13:06:12 <Rhea> define refreshments
13:06:19 <Amita> refreshments - will not be at venue (devconf)?
13:06:40 <bee2502> Amita : yes, we were going through wiki for FAD -- and it def needs updates.
13:06:50 <Amita> ah okay
13:07:13 <jonatoni> bee2502 any other action item?
13:07:18 <bee2502> Amita, Rhea - we had asked a budget for food in FAD right ?
13:07:33 <Rhea> i've no clue
13:07:44 <bee2502> jonatoni - just one
13:08:04 <jonatoni> bee2502 yes, we have asked budget for food
13:08:19 <jonatoni> Meals: $300 USD = $150 for lunch + snacks ($30/meal est. per each of 4 people + $30 of snacks) + $150 for one social dinner
13:08:22 <Amita> yes, we did
13:08:37 <Amita> but I suppose the lunch will be in devconf
13:08:42 <Amita> for attendees
13:08:51 <bee2502> will we be using it then ? we can maybe use it on something else - like the a good social dinner for team.
13:08:53 <Amita> breakfast will be free at hotel
13:09:03 <bee2502> ok, so no dinner ?
13:09:13 <jonatoni> last year we had not lunch at the conference
13:09:22 <Amita> yes, for dinner and snacks - we need to arrange it
13:09:25 <jonatoni> I mean we need to pay for lunch
13:09:34 <Amita> jonatoni, oh,
13:09:35 <jonatoni> 105 $ for dinner bee2502
13:09:40 <Amita> that is news to me
13:09:51 <bee2502> ok, jonatoni - can you check with Chris ward regarding lunch ?
13:09:59 <jonatoni> yeah sure
13:10:42 <bee2502> We also need to talk with bexelbie if the dinner everyday will be reimbursed or paid in some other way..
13:11:22 <bee2502> jonatoni, can you look into this too ?
13:11:28 * jonatoni needs to go a bit, will come back again
13:11:38 <Amita> bee2502, I will talk to bexelbie
13:11:42 <Amita> about dinner
13:11:52 <bee2502> okay great !
13:11:54 <Amita> if not on chat, I will send mail CC you all
13:12:10 <Amita> #action Amita to send mail to bexelbie regarding dinner and lunch
13:12:28 <bee2502> #action jonatoni talk to Chris ward regarding lunch at conference venue.
13:12:43 <bee2502> ok, last one
13:12:49 * bee2502 : Arrange social event
13:13:38 <bee2502> Rhea is looking after this one
13:13:50 <Amita> cool
13:14:08 <Amita> just note that, I don't drink, so do something accordingly :P
13:14:44 <bee2502> great ! Amita, we were planning a social dinner for team. :)
13:14:58 <Amita> bee2502, lol, I know
13:15:01 <Amita> just kidding
13:15:10 <bee2502> :P
13:15:16 <bee2502> #topic Open Floor
13:15:24 <bee2502> anything else regarding FAD ?
13:15:28 <bee2502> or in general ?
13:15:30 <Rhea> My main question is, do we want a non-smoker room? I suppose so
13:16:13 <Amita> YES
13:16:16 <Rhea> Like when i'm asking about reservations i'll be asking for such that there aren't other people smoking somewhere..
13:16:46 <Amita> I am asthmatic , can't tolerate much of smoke
13:16:52 <bee2502> Rhea - I think a non-smoker room is better :)
13:16:57 <Amita> Rhea, that will be a plus if we can get that
13:17:43 <Rhea> I for one hate when i smell of cigarettes and my hair is kinda a good smoke catcher xD
13:17:43 <bee2502> should I add link to FAD Schedule on Fedora wiki page for FAD ?
13:19:12 <bee2502> Also, guys, please review the goals from wiki page once and help me prioritize them to enable a succesful FAD. I will also talk to bexelbie regarding this.
13:19:51 <bee2502> anything else, guys ? If not, we can close the meeting..
13:20:46 <Amita> bee2502, Sure, lets open the thread on mailing list
13:20:54 <Amita> so that jflory7 can also reply and contribute
13:21:38 <bee2502> makes sense, Amita.
13:22:14 <Amita> bee2502, can you please share the link of schdule
13:22:20 <bee2502> #action send a mail to mailing list asking help to FAD goals to enable a succesful FAD
13:22:33 <Amita> bee2502, action for?
13:22:39 <bee2502> Amita http://piratepad.be/p/diversity_fad_fedora
13:22:49 <bee2502> sorry..
13:22:53 <Amita> bee2502, who is taking thos action?
13:22:56 <bee2502> #remove
13:23:09 <bee2502> Amita : do you want to take it? I could take it too
13:23:30 <bee2502> .remove
13:23:31 <zodbot> bee2502: Error: The command "remove" is available in the Alias, Later, PingLists, and Scheduler plugins.  Please specify the plugin whose command you wish to call by using its name as a command before "remove".
13:23:48 <bee2502> I am not sure how to edit or remove the last action item
13:24:32 <bee2502> anyway, I will take the action item
13:24:37 <Amita> #undo
13:24:42 <Amita> yes, I can take
13:24:49 <bee2502> okay..
13:24:50 <Amita> bee2502, #undo is the command
13:24:58 <bee2502> #undo
13:24:58 <zodbot> Removing item from minutes: ACTION by bee2502 at 13:22:20 : send a mail to mailing list asking help to FAD goals to enable a succesful FAD
13:25:04 <Amita> :)
13:25:36 <bee2502> #action Amita send a mail to mailing list asking help to prioritize FAD goals to enable a succesful FAD, review them with bexelbie.
13:25:45 <bee2502> Amita++
13:26:01 <bee2502> okay, anything else ? If not let's end the meeting
13:26:09 <Amita> yupp
13:26:21 <Amita> thanks bee2502 for running it
13:26:24 <Amita> bee2502++
13:26:28 <Amita> .thanks bee2502
13:28:28 <jonatoni> Did I miss something?
13:29:38 <Amita> jonatoni, yes .. Rhea's pasta
13:29:39 <bee2502> #chair Amita, Rhea, bee2502, jonatoni
13:29:39 <zodbot> Current chairs: Amita Rhea bee2502 jonatoni
13:29:39 <Amita> :P
13:29:39 <bee2502> I am not sure who all were chairs earlier -- but thanks for contribution and more cookies for all :)
13:29:40 <bee2502> #endmeeting