======================== #fudcon-planning Meeting ======================== Meeting started by stickster at 21:02:10 UTC. The full logs are available at http://meetbot.fedoraproject.org/fudcon-planning/2009-12-02/fudcon-planning.2009-12-02-21.02.log.html . Meeting summary --------------- * Roll call! (stickster, 21:02:27) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_Planning_meetings#this_week.27s_agenda (stickster, 21:03:58) * LINK: http://meetbot.fedoraproject.org/fudcon-planning/2009-11-27/fudcon-planning.2009-11-27-20.27.html (stickster, 21:04:52) * LINK: https://fedorahosted.org/marketing-team/report/9 (stickster, 21:05:12) * hotel status update (stickster, 21:06:43) * ACTION: move Mo into Diana + Mel's room, cancel extra room (now-empty) (mchua, 21:18:26) * ACTION: mchua and stickster to finalize arrangements between Brian Pepple/Luya T. (stickster, 21:22:21) * stickster arriving at hotel 1700-1730 local time (stickster, 21:25:59) * ACTION: mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room (stickster, 21:26:45) * SMParrish, gregdek, dgilmore arriving hotel ~1530 (stickster, 21:27:52) * talk tracks, presets (stickster, 21:28:25) * ACTION: ctyler Blog about breakfast vouchers at check-in (stickster, 21:29:22) * All user track sessions have instructors, YAY! (stickster, 21:29:44) * Schedule user track classes for two (2) 30-40 person rooms, change if needed on Saturday morning based on largest expected attendance (stickster, 21:35:41) * Pre-set the three highest-tallied sessions of the ones Andrew listed, and guarantee them space; the others to compete normally. (stickster, 21:38:10) * 5 hours * 6 rooms = 30 slots, ~40 talks (stickster, 21:40:46) * AGREED: Acceptable level of talk co-opetition (stickster, 21:41:56) * Lunches (stickster, 21:44:27) * Sunday pizza will be self-funded by attendees (stickster, 21:45:55) * Monday lunch is easy-peasy thanks to cafeteria and food court (stickster, 21:49:33) * AOB (stickster, 21:49:38) * setup (stickster, 21:56:58) * AGREED: Encourage people to use wired where possible (stickster, 21:57:18) * budget stuff (stickster, 22:00:00) * Current buffer = $119.40; if we get Brian or Luya to room with Rex and pick up half, that's $319.40; Mo tripling with Mel+Diana makes $719.40 minus cot charge. (stickster, 22:00:48) * Hotel taxes: 15% of $5800 as written, $5600 minus half the Rex/Aaron room, $5200 minus Mo's room... that's... $870, $840, and $780 respectively. So it looks like we'll be going somewhere between $100-$300 over our original budget. (stickster, 22:01:02) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget (stickster, 22:05:59) * ACTION: mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 (stickster, 22:07:19) * ACTION: mchua & stickster - correction: Transfer Mo's room to use for driver! (stickster, 22:08:13) * ACTION: stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises (stickster, 22:14:45) * ACTION: stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff (stickster, 22:15:23) * AGREED: Final "idiot check" meeting on Thursday, 2009-12-03, UTC 2100 (stickster, 22:17:09) * AGREED: ADDENDUM: Final "idiot check" meeting on Thursday, 2009-12-03, UTC 2100 -- IRC Freenode, #fudcon-planning (stickster, 22:17:32) * setup, redux (stickster, 22:19:48) * ACTION: mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30 (stickster, 22:27:35) * ACTION: stickster to start task list on logistics page (stickster, 22:27:58) * LINK: https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Morning_setup (stickster, 22:29:51) * ACTION: stickster & mchua to call hotel ~10am (stickster, 22:35:00) Meeting ended at 22:35:12 UTC. Action Items ------------ * move Mo into Diana + Mel's room, cancel extra room (now-empty) * mchua and stickster to finalize arrangements between Brian Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * ctyler Blog about breakfast vouchers at check-in * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises * stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff * mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30 * stickster to start task list on logistics page * stickster & mchua to call hotel ~10am Action Items, by person ----------------------- * ctyler * ctyler Blog about breakfast vouchers at check-in * mchua * mchua and stickster to finalize arrangements between Brian Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30 * stickster & mchua to call hotel ~10am * stickster * mchua and stickster to finalize arrangements between Brian Pepple/Luya T. * mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room * mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7 * mchua & stickster - correction: Transfer Mo's room to use for driver! * stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises * stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff * stickster to start task list on logistics page * stickster & mchua to call hotel ~10am * **UNASSIGNED** * move Mo into Diana + Mel's room, cancel extra room (now-empty) People Present (lines said) --------------------------- * stickster (236) * ctyler (86) * mchua (81) * SMParrish_mobile (25) * loupgaroublond (16) * overholt (9) * heffer (8) * zodbot (4) * mizmo (4) * ianweller (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot