09:34:23 #startmeeting FUDCon Pune subsidy meeting: 20150508 09:34:23 Meeting started Fri May 8 09:34:23 2015 UTC. The chair is siddhesh. Information about MeetBot at http://wiki.debian.org/MeetBot. 09:34:23 Useful Commands: #action #agreed #halp #info #idea #link #topic. 09:34:37 #topic Roll Call 09:34:47 .hellomynameis pravins 09:34:47 .hellomynameis pjp 09:34:48 .hellomynameis siddhesh 09:34:48 pravins: pravins 'Pravin Satpute' 09:34:51 pjp: pjp 'None' 09:34:54 siddhesh: siddhesh 'Siddhesh Poyarekar' 09:35:38 .hellomynameis amitshah 09:35:39 amit: amitshah 'Amit Shah' 09:36:47 .hellomynameis kushal 09:36:48 kushal: kushal 'Kushal Das' 09:37:27 .hellomynameis pnemade 09:37:28 paragan: pnemade 'Parag Nemade' 09:37:39 ok, so we have a fair number of people today 09:37:48 #topic tickets 09:38:06 before we start on the pending tickets, I wanted to bring up a ticket we have already approved 09:38:13 somvannda's 09:38:34 we had approved $550 since the BOM->PNH fares were around that level then 09:38:44 they have since jumped to about $700-750 09:39:24 ohh 09:39:33 ah 09:39:38 so the question is, do we approve this new fare? 09:39:54 he cannot afford to buy the ticket himself, so a partial subsidy seems out of question 09:40:02 Couldn't he do with 550, that is approved? 09:40:22 siddhesh, I am okay with new fare. 09:40:59 pjp: no, like I said, he cannot afford to buy his ticket at all, so I think partial is out of question 09:41:01 IMO, we should see our budget 09:41:09 we have $2600 spare 09:41:24 and we need to let him know by tomorrow so that izhar can book for him 09:41:33 I see, 09:42:21 i think we should approve, its somehow delay from ourside as well for booking ticket. 09:42:22 * pjp checking pending requsts 09:42:23 I think we can give him additional budget as I see we have some budget 09:42:46 pravins: no, delay is from his end for raising a ticket too - I've been asking him to do that since march 09:42:55 oh 09:43:36 pravins: well the ticket came late; why do you say we delayed? 09:44:06 i thought, since we have to do booking for him. I remember some conversation earlier for booking Yogi ticket. 09:44:42 prmia yogi's booking delay is our fault, yes 09:44:49 but that is beside the point 09:45:29 the question now is: what do we think about approving new fare for somvannda, say, at about $800, given that the current fare is around $780 09:46:13 I think we should consider other tickets first, and if possible we'll provide extra budget to Somvannda 09:46:17 Maybe let's revisit his ticket once we go through all the tickets today and decide 09:46:40 its almost 50% more than earlier approved budget. 09:46:45 There are about 15 tickets pending, of which most seem not qualified 09:47:00 paragan: +1 09:47:02 quick look at pending tickets shows we aren't really constrained for budget 09:47:13 amit: True, 09:47:14 can someone provide link for tickets queue? 09:47:20 except ausil, of course. 09:47:30 pravins: -> https://fedorahosted.org/fudcon-planning/query?status=!closed&component=FUDCon+Pune+2015 09:47:36 thanks pjp :) 09:47:49 amit: Yes, which is major chunk of our remaining budget 09:48:17 pravins: https://fedorahosted.org/fudcon-planning/report/3 09:48:18 * pjp suggests, let's get the unqualified out of our way first, 09:48:28 another option is to go by Ruth's advice 09:48:35 wait 3-5 weeks before travel for best rates 09:48:43 also, acc. to her, best rates are obtained on Wednesdays 09:48:51 so we could check the rates in a few days' time 09:48:56 (and keep this ticket on hold for now) 09:49:00 amit: that might delay visa process, 09:49:03 fine by me 09:49:07 visa is 2 weeks 09:49:11 pjp: agree, it will make think bit easy. 09:49:41 ok lets look at other tickets 09:49:41 yes go through other tickets first 09:49:41 amit: no, we have to provide invitation letters to them, which will need some time 09:49:46 let's look at other things then. 09:50:24 Yes 09:50:39 * siddhesh looks at the next ticket in queue 09:51:09 #topic 09:51:14 #topic https://fedorahosted.org/fudcon-planning/ticket/553 09:51:19 for Jens petersen we have not decided travel. we have to discuss his ticket as well today. 09:51:26 Marie nordin 09:51:48 .fasinfo riecatnor 09:51:48 paragan: User: riecatnor, Name: None, email: riecatnor@gmail.com, Creation: 2013-10-18, IRC Nick: None, Timezone: None, Locale: None, GPG key ID: None, Status: active 09:51:51 paragan: Approved Groups: +designteam gitbadges cla_fpca cla_done 09:51:53 pravins: yes, lets tkae it up after this one 09:52:02 siddhesh: sure. 09:52:13 active contributor and had a badges workshop submission too 09:52:19 #info Marie Nordin 09:52:29 its $1,684 09:52:41 we declined because alick proposed a badges talk and the subsidy amoutn requested is massive 09:52:46 we already have alick (from apac) coming to talk about badges 09:52:57 and several others from design team from asia and eu 09:53:04 and it's a lot of strain on our budget. 09:53:08 -1 from me 09:53:11 lets vote 09:53:36 -1 due to limited budget remaining 09:53:42 I would +1 for accommodation if she wants to look at other options for travel subsidy 09:53:48 siddhesh, +1 09:53:51 but definitely -1 for travel 09:53:59 so let's decline this request -1 09:54:28 -1 for travel, as the request is large, our budget constraints and duplication of talks, 09:55:15 agree - we do have budget for accomodation 09:55:58 +1 for accomodation from me as well. 09:56:09 #agreed declined for travel, but can provide accommodation for the duration of the conference 09:56:20 #topic https://fedorahosted.org/fudcon-planning/ticket/602 09:56:24 #info Jens Petersen 09:56:43 .fasinfo petersen 09:56:45 paragan: User: petersen, Name: Jens Petersen, email: petersen@redhat.com, Creation: 2005-04-13, IRC Nick: juhp, Timezone: Asia/Tokyo, Locale: en, GPG key ID: EF27EDD1, Status: active 09:56:48 paragan: Approved Groups: qa @gitliberation-fonts cvsredhat-config-language cla_done fedorabugs cvsfedora +packager sysadmin @cvslohit-fonts cvsadmin sysadmin-cvs cla_redhat cla_fedora @giti18n gitspin-kickstarts sysadmin-build @gitcabal2spec provenpackager sysadmin-web @githaskell-sig proventesters @gityum-langpacks gitreleng releng sysadmin-releng 09:57:07 revisiting this because Jens asked for a travel subsidy as well 09:57:22 the request is $700 09:57:25 it comes around $600 from Osaka to Mumbai 09:57:35 only Airfare &600 09:57:55 He is okay with partial subsidy too 09:58:21 I am +1 for Jens. 09:58:46 Maybe we could go with 400 - 500 or so, his request came late right? 09:59:22 Or was that Jiri Eischmann ? 09:59:40 No, Jiri is travelling by himself 09:59:47 pjp: no, its Jens only. 09:59:52 Right 10:01:18 pjp: yea, 1 day late 10:01:21 lets look at the rest of the tickets - most of them are from dell folks and the rest don't amount to much 10:01:38 Yep, 10:01:46 so we could probably afford the $600 10:01:52 okay 10:02:13 yes, even he says "cover at least part of the airfare that would be very helpful indeed." 10:02:27 Yes 10:02:34 he is tremendous contributor to Fedora. 10:03:04 True 10:03:19 https://admin.fedoraproject.org/pkgdb/packager/petersen/ 10:03:45 vote? 10:03:51 ok, +1 from me for a full subsidy 10:03:52 amit, +1000000000000 10:03:55 he is an apac contributor 10:04:10 +1 from me for full subsidy 10:04:40 +1 for partial subsidy, because he is okay with partial subsidy and his request came late 10:05:28 pjp: how much for partial? 10:05:35 ok, then to decide partial we need to run through the rest of the tickets and decide based on what is left 10:05:42 699 :) 10:05:48 +1 for $600 airfare subsidy. 10:06:26 amit: considering ticket is about $600, ~$400 seems reasonable 10:06:44 ok, +1 for $400 10:06:48 pjp: agreed. also from RH, so he should try that too. 10:06:52 +1 for $400 10:06:54 amit: yes 10:07:08 we can assure him of $400 and then allocate more if we have some remaining 10:07:10 +1 for whichever amount we want to approve 10:07:42 #agreed approved for $400. May approve more if there is budget 10:07:44 +1 $400 seems reasonable and as amit suggested he can ask some from RH. 10:07:51 #topic https://fedorahosted.org/fudcon-planning/ticket/557 10:07:55 #info Arpitra Roy 10:08:05 student from WB 10:08:11 I have asked her to submit this request. 10:08:14 student, no contributions yet 10:08:17 .fasinfo arpita 10:08:18 siddhesh: User: arpita, Name: Arpita Roy, email: arpita.rockx6@gmail.com, Creation: 2015-03-17, IRC Nick: None, Timezone: UTC, Locale: C, GPG key ID: None, Status: active 10:08:21 siddhesh: Approved Groups: cla_done cla_fpca 10:08:30 has a talk proposal (which isn't in the main track) 10:08:47 i.e. declined, but she can always propose it in the barcamp 10:09:06 There are not many students who are looking promising, she is a very much newbie (only few months with linux), first year student. 10:09:09 we have asked other students to come on their own, but provide accomodation to them. 10:09:17 I am inclined to decline the travel request, but will reserve my opinion on accommodation based on kushal's feedback 10:09:37 +1 for accomodation, -1 for travel 10:09:55 amit, I don't know not many students actually working on fedora :) 10:09:58 siddhesh: yes, it will motivate them to fly with there own budget. 10:10:12 pravins, Students mostly can not. 10:10:19 * Amita joining late 10:10:58 i think her talk is also not selected. 10:11:10 pravins, right, it is not 10:11:13 pravins, yes 10:11:21 I think accommodation at this stage seems reasonable, as she is a new contributor 10:11:40 I will not describe her as a contributor 10:11:44 and there's an option of using the train travel 10:11:45 pjp, which ticket we are on? 10:11:45 siddhesh, +1 10:11:48 at best, a user and an aspiring contributor 10:11:55 Amita: -> https://fedorahosted.org/fudcon-planning/ticket/557 10:11:57 siddhesh, +1 10:13:17 lets look at travel first 10:13:21 -1 form me for travel 10:13:36 -1 10:13:45 I too think to -1 for travel as no talk selected but if needed +1 for accommodation 10:14:09 -1 for travel. We can support for accommodation 10:14:18 for accommodation I think we should talk to MITCOE to see if they have space in their hostels 10:14:42 I got requests from a number of students from other colleges too, so maybe all of them can stick together 10:14:46 -1 for travel, as she is new and not much Fedora contribution 10:15:16 pjp, not not much, none. 10:15:18 :) 10:15:21 :) 10:15:23 siddhesh: yeah, we can get some students from Mumbai as well. 10:15:28 kushal: I was being polite ;) 10:15:59 pjp, :) 10:16:31 #agreed declined for travel, but look at accommodation options for students at MITCOE 10:16:43 #topic https://fedorahosted.org/fudcon-planning/ticket/562 10:16:49 #info Ashutosh Bhakare 10:16:57 has done one release party 10:17:04 .fasinfo ashutosh bhakare 10:17:05 siddhesh: User "ashutosh bhakare" doesn't exist 10:17:07 .fasinfo ashutoshbhakare 10:17:08 siddhesh: User: ashutoshbhakare, Name: Ashutosh Sudhakar Bhakare, email: bhakareashutosh@yahoo.com, Creation: 2015-02-09, IRC Nick: None, Timezone: UTC, Locale: en, GPG key ID: None, Status: active 10:17:11 siddhesh: Approved Groups: cla_done cla_fpca 10:18:04 request is for accommodation only 10:18:12 He is asking for 50 USD, I think we can go with it 10:19:12 yes 10:19:30 and he is also helping in spreading the news 10:19:34 seems active 10:19:44 Not sure if 50 is reasonable for accommodation of 3-4 days though, maybe 100 is good. 10:19:48 Amita: he has done one release party 10:20:00 yes 10:20:02 Yes, and planning for more 10:20:02 Amita, how? 10:20:11 kushal, what how? 10:20:19 He is new in Fedora but yes active from last couple of month. 10:20:20 Amita, helping in spreading the news. 10:20:35 kushal, local news paper 10:20:35 Amita, and why that is important? 10:20:48 he's active for fudcon, not for the fedora project 10:20:55 from my reading of the lists 10:20:56 amit, +1 10:21:02 I am confused about this request. He is asking 50 USD for travel? 10:21:11 paragan: acco 10:21:16 paragan: accommodation 10:21:16 okay 10:21:20 paragan, hotel 10:21:38 Amita, why is it important? 10:21:40 paragan: well everything - he's asked for $50, which will cover everything. 10:21:48 sure 10:21:48 kushal, for marketing 10:22:41 Amita, the person who is not part of Fedora marketing team, just putting up news on local papers may not be a good marketing for the project. 10:22:54 stay at cocoon in twin sharing will cost about $150 10:23:05 siddhesh, he must have some other hotel. 10:23:10 yea, he needs to work with marketing team to send out proper news items 10:23:26 yea - I am inclined to approve $50 and he manges his stay 10:23:40 i saw he has also added his name for number of documentations AT https://fedoraproject.org/wiki/Category:Documentation_beats 10:23:41 amit, +1 10:23:46 kushal: True, maybe at FDUCon he'll find more ways to contribute, 10:23:53 pjp, Yes. 10:23:58 pravins: doesn't mean he's contributed yet 10:24:03 though I think we should not debate that 10:24:07 amit, yup 10:24:09 yeah 10:24:12 +1 for his accommodation request 10:24:13 vote? 10:24:18 Just approve +1 for $50 10:24:19 amit: yes. 10:24:19 for $50 .. +1 10:24:28 +1 for $50 10:24:40 we can suggest he stay close to MIT 10:24:44 +1 for amit's suggestion of $50, where he manages his accommodation 10:24:52 if he stays close to cocoon, he can use the bus for ferrying around 10:24:53 +1 $50 but if we have remaining slot in Cocoon we can ask to use that. 10:24:56 also, this is obviously against a receipt, which goes without saying 10:25:16 +1 for $50, because he is okay with it 10:25:19 pravins: that will cost much more than $50 and I am not convinced enough to spend that 10:25:58 #agreed approved $50 against receipts for accommodation 10:26:18 #topic https://fedorahosted.org/fudcon-planning/ticket/577 10:26:22 #info Kashish Bhatia 10:27:08 .fasinfo kbhatia 10:27:09 siddhesh: User: kbhatia, Name: Kashish Bhatia, email: kashish.bhatia1989@gmail.com, Creation: 2015-02-26, IRC Nick: None, Timezone: UTC, Locale: C, GPG key ID: None, Status: active 10:27:12 siddhesh: Approved Groups: None 10:27:25 her talk is accepted ? 10:27:33 not a fedora contributor, has a talk wait-listed 10:27:55 160 USD for hotel 0_0 10:28:03 too much it is 10:29:10 "Linux-IO : Native scsi target implementation in linux kernel" talk - waitlisted 10:29:29 Any chance her talk is selected? 10:29:30 works for vmware 10:30:26 it depends on how many cancel 10:30:52 She works in Pune 10:30:52 Heh...:) 10:31:02 then why she needs accommodation 10:31:15 Amita: in that case stay not required. 10:31:21 even Travel. 10:31:25 yes 10:31:28 Amita: two questions: how do you know it's a she and (2) how do you know (s)he is from pune? 10:31:36 4 days ago she/he updated ticket asking for update on request 10:31:39 siddhesh, https://in.linkedin.com/in/kashishbhatia 10:32:04 its Mumbai. 10:32:09 Amita: wrong profile. (s)he is from vmware 10:32:22 :) 10:33:02 No Fedora Contributor + Talk not selected. 10:33:19 it's likely though that talk might get in the main track 10:33:43 hmm 10:33:59 also, since we don't know the gender, we don't know how to budget for the room (ie sharing) 10:34:09 :P 10:34:11 This might be him 10:34:12 http://www.meetup.com/Bangalore-Storage-and-Data-Management-Group/members/129800072/ 10:34:21 good to ask for more information in ticket 10:34:49 kushal: hm, that fellow's linkedin profile mentioned calsoft (ie person with same photo) 10:34:56 we should end this guessing game now, though :) 10:34:59 :D :D :D 10:35:06 :) 10:35:23 anyway, we're going off-track. the question is there a reason to accpt or decline this request 10:35:47 +1 for accommodation since his/her talk will most likely make it to the main track 10:35:52 +1 for accomodation - potential speaker 10:36:28 Since he or she is not a contributor and talk is not selected yet, I'm inclined to go with -1 10:36:38 yes I too -1 10:36:41 but accommodation is okay too, 10:36:42 yes, -1 10:36:53 +1 talk submitted and even if not get selected has potential in BarCamp 10:37:21 pravins, there is a reason many talks were not selected. 10:38:08 ok, so question for amita and paragan: -1 for travel and stay both or just for travel? 10:38:17 If talk is not going to select why we want to +1 for accommodation? 10:38:22 pravins: likewise, +1 for both travel and stay? 10:38:22 siddhesh, -1 for both. 10:38:32 so -1 for now for both 10:38:36 kushal: thanks for answering before I ask ;) 10:38:39 +1 stay. 10:38:40 -1 for both 10:38:58 3 +1s 10:39:14 4 -1s 10:39:16 siddhesh: :) 10:39:20 pjp: is your +1 for stay? 10:40:08 amit: Yes if the talk is selected, considering potential speaker 10:40:14 pjp: decide now 10:40:18 pjp: on current status 10:40:22 :) 10:40:26 so it's definitely -1 on travel 10:40:29 lets communicate that 10:40:34 amit: nope, current status -1 10:40:41 Since he or she is not a contributor and talk is not selected yet, I'm inclined to go with -1 10:40:45 pjp: for stay, right? 10:40:51 amit: Yes, both 10:40:52 we can consider stay at any point later 10:41:07 ok, 4 against 3 -1 for stay as well 10:41:14 so -1 for both 10:41:32 #agreed declined travel and accommodation 10:41:54 #topic https://fedorahosted.org/fudcon-planning/ticket/579 10:42:02 #info LAKSHMINARAYANAN 10:42:10 .fasinfo lakshminarayanan 10:42:11 siddhesh: User: lakshminarayanan, Name: lakshminarayanan, email: lakshdu@gmail.com, Creation: 2015-04-19, IRC Nick: None, Timezone: UTC, Locale: C, GPG key ID: None, Status: active 10:42:14 siddhesh: Approved Groups: cla_done cla_fpca 10:43:00 talk is selected so +! 10:43:01 +1 10:43:50 He is not a contributor, and account seems to be created for the funding requests purposes 10:44:06 +1 for stay - he is a speaker 10:44:14 pjp: yes, I'd go with +1 for stay since he is a speaker, but -1 for travel 10:44:34 we're very close to providing funding for dennis gilmore ourselves, so I want to go for that 10:44:43 cool 10:44:56 siddhesh, +1 10:44:59 siddhesh: same here, 10:45:16 He does not need accommodation too it seems, he might return the same day 10:45:32 But still, I think accommodation is okay 10:45:40 +1 for accommodation, -1 for travel 10:46:02 siddhesh, +1 10:46:22 yes we can give stay as he is a speaker -1 for travel 10:46:40 comment 4 says he does not need stay, so I guess that means -1 10:46:46 despite the fact that he is a speaker 10:46:54 comment 4 says he doesn't want twin sharing 10:47:04 so -1 then 10:47:07 we can of course consider a partial subsidy 10:47:34 votes and opinions? 10:47:45 so our accomodation and travel budgets are different 10:47:54 and we have budget to cover hotel rooms.. 10:47:59 obviously we can blur the boudnary 10:48:12 but we haven't looked at other tickets with that view. 10:48:13 I don't think personal accommodation is reasonable, twin sharing one is okay 10:48:19 so we should tell him that we have twin option only 10:48:30 Amita: and he has said he doesn't want that option 10:49:09 -1 10:49:24 also he's from Dell, we haven't asked them to look at company-sponsorship yet 10:50:01 I think most of we are -1 for travel 10:50:34 final vote? 10:50:36 -1 10:50:43 -1 10:50:50 -1 10:50:52 -1 10:50:53 -1 10:50:56 -1 10:51:04 -1 10:51:06 #agreed decline 10:51:57 #topic https://fedorahosted.org/fudcon-planning/ticket/581 10:52:03 #info Sujith Pandel 10:52:10 .fasinfo sujithpandel 10:52:11 siddhesh: User: sujithpandel, Name: Sujith Pandel, email: sujith_pandel@dell.com, Creation: 2015-04-21, IRC Nick: None, Timezone: UTC, Locale: C, GPG key ID: None, Status: active 10:52:14 siddhesh: Approved Groups: None 10:52:25 wait listed talk, not a fedora contributor 10:52:27 -1 10:53:00 -1 10:53:15 hasn't asked for accomodation, I would have +1'ed that 10:53:19 -1 10:53:46 -1 10:53:54 -1 10:54:35 -1 not a Fedora contributor and talk on wait list. 10:54:53 #agreed decline 10:54:59 #topic https://fedorahosted.org/fudcon-planning/ticket/582 10:55:06 #info parmeshwr 10:55:15 .fasinfo parmeshwr 10:55:16 siddhesh: User: parmeshwr, Name: parmeshwr prasad, email: parmeshwr_prasad@dell.com, Creation: 2015-04-20, IRC Nick: None, Timezone: UTC, Locale: C, GPG key ID: None, Status: active 10:55:19 siddhesh: Approved Groups: cla_done cla_fpca 10:55:56 talk selected? 10:56:52 waitlisted I think 10:56:57 confirmed, waitlist 10:57:03 but there's a good chance it'll move up 10:57:11 he hasn't indicated if he's OK with twin sharing 10:57:15 I'll +1 his stay 10:57:33 +1 for stay, -1 for travel 10:58:06 he came to pune a few months ago to give a talk at the centos dojo 10:58:09 on his own cost 10:58:20 so he does seem to be driven 10:58:21 +1 if talk is selected, otherwise -1 because FAS account seems to be created for funding requests, not a contributor and/or speaker 10:58:43 +1 for what pjp said 10:58:56