16:00:59 <rbergeron> #startmeeting FUDCon Blacksburg
16:00:59 <zodbot> Meeting started Wed Nov  2 16:00:59 2011 UTC.  The chair is rbergeron. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:00:59 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:01:07 <rbergeron> #meetingname FUDCon Blacksburg
16:01:07 <zodbot> The meeting name has been set to 'fudcon_blacksburg'
16:01:14 <rbergeron> #topic who's here?
16:01:35 <rbergeron> Southern_Gentlem: ping
16:01:44 <rbergeron> herlo, jsmith, anyone else
16:01:58 <Southern_Gentlem> pong
16:04:04 <rbergeron> howdy.
16:04:05 <Southern_Gentlem> i is here
16:04:10 <rbergeron> sorry, was looking at blockers
16:04:12 <rbergeron> let's get going
16:04:18 <rbergeron> #topic Subsidies
16:04:24 <rbergeron> So next week we're doing subsidy meeting, yes?
16:04:28 <Southern_Gentlem> yep
16:04:32 <rbergeron> In this timeslot/channel?
16:04:37 <Southern_Gentlem> yep
16:04:44 <rbergeron> Southern_Gentlem: Do you want to blog about it, and I'll write an announcement mail?
16:04:55 <Southern_Gentlem> i will try
16:05:16 <rbergeron> #info first subsidy meeting is next week in this timeslot
16:05:31 <rbergeron> #action rbergeron to write announcement mail, Southern_Gentlem to try and write a blog
16:05:50 * rbergeron takes a look at existing requests
16:07:03 <rbergeron> do we want to just do NA funding requests for the first round?
16:07:20 <Southern_Gentlem> yes
16:08:23 <rbergeron> want to start with $3k and see how far that gets us?
16:08:28 <rbergeron> $4k?
16:08:40 <rbergeron> I think that sounds reasonable
16:09:14 <Southern_Gentlem> 6K
16:09:15 <rbergeron> #info will process NA-based-attendee requests first, in order, next week
16:09:18 <rbergeron> okay
16:09:32 <rbergeron> #info will allocate $6k for giving out
16:09:35 <rbergeron> Sounds good.
16:09:38 <rbergeron> #topic Tickets
16:09:43 <rbergeron> I picked off a few tickets to pay attention to
16:09:55 <rbergeron> https://fedorahosted.org/fudcon-planning/report/9
16:10:13 <rbergeron> #topic Ticket 235 - create text/artwork for prospectus
16:10:16 <rbergeron> https://fedorahosted.org/fudcon-planning/ticket/235
16:10:27 <rbergeron> jsmith: were you working on this? iirc?
16:11:00 * rbergeron looks around
16:11:06 <Southern_Gentlem> jsmith is at Prune
16:11:23 <Southern_Gentlem> FUDcon Prune
16:11:38 <Southern_Gentlem> yep he was
16:11:45 <rbergeron> he was just here saying he was staying awake
16:11:51 * rbergeron is at the ovirt conference
16:12:08 <Southern_Gentlem> and there was a suggestion that we get the prospectus from SELF
16:12:14 <rbergeron> http://jsmith.fedorapeople.org/FUDConBlacksburg2012/prospectus.draft.pdf
16:12:14 <rbergeron> right
16:12:17 <Southern_Gentlem> and i dont know how far that got
16:12:29 <rbergeron> yeah
16:13:04 <rbergeron> okay, i just beeped jeremy sands about getting a copy
16:13:09 <rbergeron> we'll come back to plans for that
16:13:28 <Southern_Gentlem> brb
16:13:32 <rbergeron> okay
16:13:41 <rbergeron> #topic Ticket 255 - create subsidies spreadsheet
16:13:45 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/255
16:13:51 <rbergeron> I'll do this today and get it made/ready.
16:14:02 <rbergeron> #action rbergeron to create subsidies spreadsheet today
16:14:18 <Southern_Gentlem> back
16:15:19 <rbergeron> #topic Ticket 243 - Schedule on wiki
16:15:21 <jsmith> rbergeron: I never got a response back from Jeremy on the prospectus -- maybe he'll respond to you
16:15:22 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/243
16:15:41 <rbergeron> Can we start getting a more vague schedule on the wiki?
16:16:01 <Southern_Gentlem> yep will happen tonight
16:16:13 <rbergeron> can you give us an idea of what the plan is?
16:16:54 <rbergeron> barcamp friday, barcamp / workshops saturday, hackfests sunday?
16:17:00 <rbergeron> or does workshop == hackfest?
16:17:25 <rbergeron> We usually have enough barcamp to get through friday/saturday
16:17:50 <Southern_Gentlem> hackfest workshop fri bar + workshop sat  sun hackfest workshops if needed
16:18:04 <herlo> sorry I'm late
16:18:10 <Southern_Gentlem> http://noname.math.vt.edu/FUDCon/FUDCon%20Blacksburg%20Working%20Schedule.pdf
16:19:04 <rbergeron> so....
16:19:08 <Southern_Gentlem> my plan for barcamp is 6 rooms so 36 sessions
16:20:02 <Southern_Gentlem> or we can drop it down to 5 rooms and 30 sessions
16:20:11 <rbergeron> soooooo
16:20:16 <rbergeron> workshops on friday?
16:20:21 <rbergeron> barcamp saturday only?
16:20:34 <rbergeron> when/where are we doing barcamp pitches? We normally combine that with FPL talking
16:20:41 <Southern_Gentlem> workshops and hackfest on friday
16:20:44 <rbergeron> so that barcamp schedule can get arranged
16:20:48 <Southern_Gentlem> yes
16:20:51 <rbergeron> and need a slot for FPL talking.
16:21:10 <Southern_Gentlem> and a group photo
16:21:29 <rbergeron> And FPL talk should ideally start out the first day
16:21:37 <Southern_Gentlem> http://noname.math.vt.edu/FUDCon/FUDCon%20Blacksburg%20Working%20Schedule.pdf
16:22:12 <rbergeron> oh, i see
16:22:15 <jsmith> rbergeron: Well, either the first day or second day
16:22:15 <rbergeron> i was just looking at the grids
16:22:39 <rbergeron> Southern_Gentlem: where are barcamp pitches?
16:22:59 <Southern_Gentlem> we put them before or after the FPL
16:23:00 <rbergeron> jsmith: I think it would be more ideal on the first day to set the tone for motivation
16:23:25 <Southern_Gentlem> rbergeron,  but more people will be there saturday
16:23:38 <rbergeron> ....and honestly, a lot of hackfest ideas come out of barcamp pitches, and what people learn about / do the first day in barcamp stuff
16:23:42 <rbergeron> yeah, i guess
16:23:51 <herlo> isn't there going to be another hackfest day on Sunday?
16:23:56 <Southern_Gentlem> yep
16:24:08 <rbergeron> okay
16:24:17 <herlo> so, i guess the question is this, what is the opinion of the group with regard to having barcamp on Friday vs Saturday
16:24:21 <Southern_Gentlem> it is fri -sunday
16:24:23 <rbergeron> well, i hope we advertise that we're doing workshpos on friday so people know
16:24:30 <rbergeron> and don't show up with a whole day of nothing to do
16:24:45 <herlo> Southern_Gentlem: are we doing hackfest pitches on Friday morning?
16:24:50 <herlo> I kind of think we should...
16:25:03 <rbergeron> herlo: i agree, it was really... disorganized without them last year
16:25:08 <herlo> :P
16:25:32 <rbergeron> becaue I think people didn't know what was going on
16:25:38 <Southern_Gentlem> herlo if everyone arrives on thursday i agree but we will have people arriveing friday so i rather do the hackfest stuff all on saturday
16:25:48 <rbergeron> and that was probably the biggest complaint about that day
16:26:09 <inode0> friday is *only* workshops?
16:26:10 <Southern_Gentlem> rbergeron,  and everyone moving all over the place
16:26:22 <Southern_Gentlem> inode0,  and hackfest
16:26:46 * inode0 didn't understand "so i rather do the hackfest stuff all on saturday" then
16:26:59 <Southern_Gentlem> whereas here we go from mcb 100 upstairs
16:27:16 <rbergeron> #chair Southern_Gentlem herlo jsmith inode0
16:27:16 <zodbot> Current chairs: Southern_Gentlem herlo inode0 jsmith rbergeron
16:27:57 <Southern_Gentlem> inode0,  I want every opportunity for someone arriving sat morn to have the chance to propose their hackfest as well
16:28:23 <inode0> can't they just add it to the wiki and find a place to do it?
16:28:24 <rbergeron> but then it looks like we're also doing hackfests all day saturday too?
16:28:36 <Southern_Gentlem> no
16:28:39 <rbergeron> alongside barcamp sessions?
16:28:46 <Southern_Gentlem> we are doing workshops and barcamps
16:28:48 <rbergeron> workshops? i see design and docs here
16:28:59 <Southern_Gentlem> yep
16:28:59 <rbergeron> isn't that going to preclude those folks from attending barcamp?
16:29:26 <Southern_Gentlem> it give them other choices if they are not interested in the barcamp sessions
16:29:29 <jsmith> rbergeron: That was my initial concern as well
16:29:55 <rbergeron> but if they are?
16:29:57 <inode0> I think I agree with Southern_Gentlem on this point - it is just a choice
16:30:22 <rbergeron> is it a choice if you feel obligated to hang with your team?
16:30:55 <inode0> everyone can't go to everything, we all will make a lot of choices
16:31:35 <Southern_Gentlem> i really want to give all the choices i can and also for the design i am advertising to the art Dept in hopes of maybe getting more contributors
16:31:50 <rbergeron> will the workshop stuff be pre-posted so people can go to those things if they want in between barcamp sessions?
16:31:56 <Southern_Gentlem> herlos intro to sys admin is great for all users
16:31:56 <inode0> I'm pretty sure I can't go to 30 of the 36 barcamps sessions either
16:32:09 <Southern_Gentlem> yes
16:32:38 <rbergeron> so that people putting together the barcamp schedule can watch out for obvious conflicts
16:32:57 <Southern_Gentlem> yep
16:33:03 <herlo> rbergeron: the rule of two feet still applies
16:33:19 <herlo> Southern_Gentlem: where is that on the schedule, btw?
16:33:21 <rbergeron> i suppose
16:34:09 <rbergeron> we have 4 rooms for barcamp?
16:34:11 <rbergeron> or more than that
16:34:39 <Southern_Gentlem> we can have as many as we want minus 4 rooms for workshops
16:34:43 <rbergeron> okay
16:35:52 <rbergeron> well
16:35:55 <Southern_Gentlem> http://noname.math.vt.edu/Fedoraunity/roomsurvey20110330.pdf
16:36:14 <rbergeron> can we get at lsat the framework written up on the wiki then
16:37:01 <Southern_Gentlem> yes
16:37:16 <herlo> yeah, on the wiki would be good
16:37:47 <rbergeron> #action get basic framework / times on the wiki - FPL speech, barcamp speech, times for docs/hackfest/barcamp/fudpub
16:37:50 <rbergeron> crap
16:38:07 <rbergeron> #action Southern_Gentlem get basic framework / times on the wiki - FPL speech, barcamp speech, times for docs/hackfest/barcamp/fudpub
16:39:06 <rbergeron> #topic Maps/Instructions - ticket #250
16:39:12 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/250
16:39:23 <rbergeron> Instructions/maps on how to get from airport to location and hotel on wiki
16:39:27 <rbergeron> Do we have most of this yet?
16:39:29 <Southern_Gentlem> my plan is 230-240 for barcamps   202-212 workshops   rest open for hackfest etc and reschedule 209 as needed
16:39:39 <rbergeron> Like... text versions of directions?
16:39:48 <rbergeron> We need it both for wiki and to move from wiki into the booklet
16:39:49 <Southern_Gentlem> will be up this week
16:39:58 <Southern_Gentlem> why in the booklet
16:40:24 <rbergeron> you odn't think a map or directions are helpful in the booklet?
16:40:27 <herlo> the booklet would be nice to have a map with the campus and locations we can give out at the hotel
16:40:35 <Southern_Gentlem> map of local area in booklet
16:40:40 <herlo> so people can find their way around
16:40:50 <Southern_Gentlem> not from airport
16:41:00 <rbergeron> well, that's fine
16:41:18 <rbergeron> but the rest of the info is needed
16:41:31 <Southern_Gentlem> yes
16:41:32 <rbergeron> and even "how to get back to the airport" might be nice in the booklet
16:43:08 <Southern_Gentlem> SmartBus schedule  in booklet
16:43:25 <rbergeron> #action Southern_Gentlem to get more info in wiki re: transportation/directions
16:43:39 <rbergeron> #action rbergeron to add ticket to add smartbus schedule to booklet or add that info to booklet ticket
16:43:44 <rbergeron> okay
16:43:49 <rbergeron> #topic Open floor
16:43:58 <rbergeron> how are we coming along on shirts or bottles or whatever
16:44:09 <Southern_Gentlem> ok i looked at options for sunday departure
16:44:47 <rbergeron> and?
16:45:00 <Southern_Gentlem> executive limo or hoopieride  are the 2 local options and till we have a tentative head count they dont want to give any quotes
16:45:49 <rbergeron> what time are we ending sunday? 5?
16:45:50 <Southern_Gentlem> so we need a ticket for attendees to post travel info
16:45:58 <Southern_Gentlem> yep
16:45:59 <rbergeron> are there a lot of flight options out after 5 for east coast folks?
16:46:08 <Southern_Gentlem> no idea
16:46:09 <rbergeron> i'll have to leave monday
16:46:28 <Southern_Gentlem> i am planning to be on site from thurs-monday
16:46:35 <inode0> I think my last flight out is at 5pm
16:47:17 <rbergeron> but i wonder if we need to think about the # of people who are leaving sun vs. mon
16:47:35 <Southern_Gentlem> i am waiting for their travel info
16:47:51 <rbergeron> I think a lot of people are waiting to see the schedule before they book travel
16:48:06 <rbergeron> so i guess we'll get a schedule up
16:48:12 <rbergeron> so people know what to do
16:48:27 <rbergeron> though if it's better to just end an hour or two earlier that's an option as well
16:48:33 <rbergeron> or poeople will jsut leave when they leave :)
16:48:43 <inode0> worst case can a man with $50 cash get to the airport on Sunday? :)
16:48:46 <Southern_Gentlem> looking at the reservations the majority are leaving on sunday
16:48:47 <rbergeron> yes!
16:49:11 <Southern_Gentlem> i will put the reservation list up just for this meeting
16:49:17 <rbergeron> can we talk about the shirt situation?
16:49:22 <rbergeron> or bottles or whatever
16:49:31 <rbergeron> and do we have the website up now?
16:51:18 <jsmith> inode0: Spot and I are looking at options for transportation on Sunday
16:51:30 <jsmith> inode0: Worse comes to worse, spot and I will take turns driving folks
16:52:02 <Southern_Gentlem> http://noname.math.vt.edu/FUDCon/Fedora%20Nov%202.pdf
16:52:26 <Southern_Gentlem> that is the reservations as of 30 min ago
16:52:38 <Southern_Gentlem> most people look like they are leaving on sunday
16:52:58 <Southern_Gentlem> herlo,  was working on a design
16:53:36 <herlo> oh, hai
16:53:41 <herlo> stupid intertubes
16:54:05 <rbergeron> herlo: :)
16:54:11 <herlo> Southern_Gentlem: I haven't touched it since last week. Might be able to get a chance to work on it this week though
16:54:18 <rbergeron> herlo: thanks :)
16:54:27 <herlo> but essentially, it's ready once I finish the minor changes that were suggested
16:54:28 * rbergeron has nothing else - Southern_Gentlem do you have anything
16:54:52 <Southern_Gentlem> nope other than the long list i already have
16:55:13 <Southern_Gentlem> #SG will get quotes on herlos design when recieved
16:55:22 <Southern_Gentlem> #action SG will get quotes on herlos design when recieved
16:55:35 <rbergeron> okay
16:55:42 <rbergeron> anyone else?
16:55:47 <rbergeron> if nothing else, i'll end the meeting
16:55:52 <Southern_Gentlem> everyone looked at the reservations list?
16:55:52 * rbergeron holds a moment
16:56:02 <rbergeron> yup
16:56:12 <Southern_Gentlem> removing
16:57:36 <herlo> reservations list?
16:57:41 <herlo> is that for the hotel?
16:58:57 <rbergeron> yes
17:01:10 <herlo> oh, okay
17:01:11 <herlo> I'm good
17:01:32 <Southern_Gentlem> good i removed it anyways
17:01:38 <rbergeron> okay
17:01:42 <rbergeron> anything else, anyone, anyone?
17:01:46 * rbergeron starts teh fuse
17:02:01 <Southern_Gentlem> of course that weekend i will have it on my person
17:02:25 <rbergeron> :)
17:02:31 <rbergeron> okay, i'm gonna end
17:02:43 <rbergeron> #endmeeting