17:01:49 <rbergeron> #startmeeting FUDCon Blacksburg planning meeting
17:01:49 <zodbot> Meeting started Wed Nov 16 17:01:49 2011 UTC.  The chair is rbergeron. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:01:49 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:01:58 <rbergeron> #meetingname FUDCon Blacksburg Planning Meeting
17:01:58 <zodbot> The meeting name has been set to 'fudcon_blacksburg_planning_meeting'
17:02:03 <rbergeron> #topic Who's here
17:02:27 * inode0 waves
17:02:59 * Southern_Gentlem 
17:03:03 <rbergeron> okay
17:03:08 * rbergeron gathers her brain
17:03:31 <Southern_Gentlem> remaining subs i thought was the schedule for today
17:03:54 * herlo is here for now
17:03:58 <rbergeron> ie: we're going to give out international ones today?
17:04:11 <Southern_Gentlem> herlo,  i need the tshirt design asap
17:04:29 <herlo> Southern_Gentlem: okay, I haven't had time to work on it, if you want to fix it up, it's pretty easy
17:04:42 <herlo> I *might* be able to get to it this week, but I don't know...
17:04:43 <Southern_Gentlem> this week?
17:04:55 <Southern_Gentlem> rbergeron,  yes
17:05:10 <rbergeron> Southern_Gentlem: oyyy. let me look at what we've done so far
17:05:18 <Southern_Gentlem> rbergeron,  link to the sheet please
17:05:18 <rbergeron> I think we need to get a handle on budget for stuff real quick
17:05:20 * rbergeron is sooo behind
17:05:50 * rbergeron waits on docs.google.com
17:05:53 <Southern_Gentlem> and lets look if any local request hit the tracker as well
17:06:41 <rbergeron> Southern_Gentlem: https://docs.google.com/spreadsheet/ccc?key=0AhtE3PhGXQCndDFvVHR5b1hHeU8yTWhyaG01Sy0xSFE
17:07:15 <Southern_Gentlem> trac instance
17:07:46 <rbergeron> crap.
17:07:48 <rbergeron> why isn't the list working
17:08:29 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/
17:09:15 <rbergeron> yeah, we don't have things flagged as funding requests
17:09:18 * rbergeron goes through and tags things
17:10:12 <rbergeron> they're flagged, why on earth don't they show up in the query
17:10:50 <rbergeron> ah ha
17:10:59 <rbergeron> the query was going against tempe
17:10:59 <rbergeron> weird
17:11:25 <Southern_Gentlem> because you were the owner of tempe and i am the owner of blacksburg
17:12:22 <rbergeron> alrighty, well
17:13:15 <inode0> I'm seeing 7 waiting at a glance, is that correct?
17:13:17 <rbergeron> okay, so we have $1900 left out of our initial $5k
17:13:43 <rbergeron> inode0: i think there are more than that
17:13:46 <Southern_Gentlem> 6k
17:13:55 <Southern_Gentlem> rb???
17:14:21 <rbergeron> about 11
17:14:23 <rbergeron> Southern_Gentlem: whatever it was
17:14:26 <rbergeron> i cn'at remember last week
17:14:27 <Southern_Gentlem> ok up it to 8k
17:14:43 <Southern_Gentlem> sorry 9k
17:14:56 <rbergeron> i just bumped it up to 8k
17:15:02 <Southern_Gentlem> go with that
17:15:02 <rbergeron> what are we basing that number off of?
17:15:04 <rbergeron> 8, 9k?
17:15:59 <Southern_Gentlem> i am trying to guessimate is all and i think we can do everything one way or another for 10k
17:16:22 <Southern_Gentlem> so 9k gives a breathing room
17:16:27 <rbergeron> yeah
17:16:39 <rbergeron> i feel like we haven't done a good job of advertising that subsidies are available but
17:16:43 <rbergeron> oh well
17:16:54 <rbergeron> O
17:17:05 <rbergeron> I'd really like for us to spend more money on bringing people in from this country than from others
17:17:13 <inode0> We do know some rackspace folks willing to help us trying to get their support
17:17:16 <rbergeron> but i guess that's just my opinion
17:17:30 <inode0> if that is in play
17:17:30 <rbergeron> inode0: ah, trying to get some sponsorship?
17:17:31 <Southern_Gentlem> thats the way i see it as well and i have telling people to apply and they havent
17:17:34 * rbergeron can talk to ... i forget her name
17:18:02 <inode0> they have a local presence but it is sort of odd
17:18:24 <rbergeron> inode0: local as in local to blacksburg-ish?
17:18:36 <inode0> I believe so
17:18:39 <rbergeron> #topic Subsidies
17:18:46 <Southern_Gentlem> i am trying to talk to the local rackspace manager but he has been out of town
17:18:49 <rbergeron> #info doing some inernational subsidies today as we've covered all the us-based subsidies
17:19:10 <rbergeron> #info we have approx. $3900 left for subsidies right now
17:19:47 <Southern_Gentlem> this is bad but i would like to look at taticas first
17:20:26 <rbergeron> .........
17:20:28 <rbergeron> umm
17:20:41 <rbergeron> well, i'd like to get other consensus on that from other peoplehere
17:21:10 <inode0> I think doing them in order requested is pretty bad, but that is how they have been done so far so ...
17:21:35 <inode0> I really think we should look at all of them before deciding on any of them
17:22:05 <inode0> to get a feel for what everyone is going to be doing, who fits things that aren't well covered already, etc.
17:22:39 * rbergeron also wonders if it's worthwhile to wait until post-elections to see if anyone for board/fesco is needed that hasn't put in yet, etc, maybe, in combination with what inode0 just said, i guess
17:23:04 <rbergeron> I would like to balance this a bit with "how can we bring in people who havne't been to us- or other international fudcons outside their regional fudcon"
17:24:00 <Southern_Gentlem> Ok can i word it this way,  as evetn organizer i would really like to have tatica is all possible
17:24:08 <Southern_Gentlem> if
17:25:34 * rbergeron looks around
17:25:50 <inode0> if there isn't really any urgent reason to do this today I'll suggest announcing we are doing it next week
17:26:10 <Southern_Gentlem> when are the elections
17:26:12 <inode0> more can apply, we have time to digest what the applicants want to do at fudcon
17:26:18 <inode0> too far away IMO
17:26:21 <rbergeron> I really would like more consensus than 3 of us on playing favorites
17:26:41 * inode0 isn't playing favorites
17:26:41 <rbergeron> and while i appreciate the event organizer aspect it's really a boatload of money
17:26:44 <herlo> one thought is to consider what is on the fudcon page for presentations/sessions/hackfests
17:27:05 <inode0> or in the ticket about those things
17:27:08 <rbergeron> inode0: i realize that
17:27:20 <herlo> from the international folk, this should probably help us to determine some of those we should subsidize
17:27:48 <herlo> but I agree with inode0, let's announce that we're ready to consider international subsidies and some of the criteria we're using
17:27:54 <Southern_Gentlem> inode0,  so you feel that after the election is probable too late for the best tickets
17:28:12 <Southern_Gentlem> prices
17:28:37 <herlo> like, value to Fedora overall, value to FUDCon, value to other regions who might be having this person organize FUDCon, etc.
17:28:49 <inode0> would be getting to the edge anyway - we wouldn't be deciding until mid-December
17:29:13 <herlo> there will always be some personal opinion thrown in, so I can't see it being perfect, but there is some value in having a basic set of criteria to base decisions on
17:30:18 <tatica> !
17:30:34 <herlo> tatica: yes?
17:30:35 <inode0> just dive in tatica :)
17:31:00 <tatica> I guess that everyone add what he could/want to do at Fudcon (any) on their tickets, and if you want to have more info I would say that invite all those who ask for sponsorship to a meeting
17:31:05 <tatica> just like we do with everything
17:31:23 <tatica> and yes
17:31:48 <inode0> exactly, they should already say what they want to do and we should announce we are making the decision at a particular meeting so interested people can attend
17:31:54 <tatica> if tickets are less expensive NOW I would rather to call an "emergency meeting" to clarify anything, instead wait for some info that we can have right now
17:31:55 <tatica> eof
17:32:09 <herlo> +1
17:32:12 <tatica> prices can make a difference
17:32:19 <tatica> even to bring one more people
17:32:23 <tatica> so ASAP +1
17:32:23 <Southern_Gentlem> yep
17:33:11 <Southern_Gentlem> tatica,  have you had funding this year to go to any fudcon other than tempe
17:33:17 * j_dulaney is wondering what the topic is
17:33:24 <tatica> yes, half for panama
17:33:34 <tatica> I pay the other half and my bf trip too
17:33:36 <rbergeron> j_dulaney: funding international folks for fudcon
17:33:43 <j_dulaney> Ah
17:33:53 <tatica> and I might host next year fudcon
17:34:05 <tatica> so I wont travel next year, beside blacksburg ()if is possible
17:34:38 <tatica> I also abstain to travel to Milan, and vote for Poty
17:34:44 <tatica> also abstain to travel to India
17:35:19 <Southern_Gentlem> so we advertise and try again next week or what
17:35:25 <tatica> sure
17:35:32 <rbergeron> who's going to advertise?
17:35:38 <Southern_Gentlem> all of us
17:36:12 <Southern_Gentlem> i know this time is bad to meet with gomez
17:36:30 <rbergeron> #agreed will defer international subsidies till next week; need to do advertising that meeting is happening so people can attend / vouch for themselves / explain value
17:36:39 <Southern_Gentlem> rbergeron,  do you still have a meeting right after this one
17:37:35 <rbergeron> Southern_Gentlem: I have no clue. i'll look
17:37:55 <rbergeron> last week i had to ditch to get on a plane
17:38:14 <j_dulaney> rbergeron:  No snakes, I hope
17:38:41 <rbergeron> Southern_Gentlem: yeah, I do, every other week
17:38:43 <rbergeron> so next week, yes
17:38:53 <tatica> same date and time?
17:39:02 <rbergeron> Southern_Gentlem: I can see if jsmith can sit in for the second half
17:39:04 <rbergeron> or spot
17:39:08 <rbergeron> or... someone else
17:39:25 <rbergeron> honestly, you don't need a red hat person to give out money, just one to pay for things
17:40:25 <rbergeron> :)
17:41:01 <Southern_Gentlem> rbergeron,  what day would work better for you at 1pm est
17:42:16 <rbergeron> 1pm?
17:42:18 <Southern_Gentlem> at the moment we have remianing request for 4780
17:42:21 <rbergeron> aren't we doing this at noon?
17:42:37 <inode0> 11 international people for 4780?
17:42:41 <Southern_Gentlem> i know that gomez has a problem with a noon meeting
17:42:43 <rbergeron> inode0: yeah....
17:42:46 <inode0> that seems impossible
17:43:08 <inode0> 4780 requested or remaining available to give out?
17:43:19 <rbergeron> monday is the only day
17:43:29 <Southern_Gentlem> not 11 i counted 6 people that have requested a total of $4780
17:43:39 <inode0> there are more
17:44:50 <rbergeron> yeah, a lot more
17:45:19 <Southern_Gentlem> ok how am i missing them
17:45:32 <rbergeron> I'm looking at the full list of requests
17:45:56 <inode0> there are 7 I see ending with tatica and then more below there
17:46:04 <Southern_Gentlem> i am seeing 268 269 271-274
17:46:19 <rbergeron> 222
17:46:22 <rbergeron> 226
17:46:35 <rbergeron> 229
17:46:45 <rbergeron> 232
17:46:57 <rbergeron> 233
17:46:58 <rbergeron> 234
17:47:26 <inode0> 224
17:47:44 <rbergeron> ah
17:47:49 <rbergeron> yep, /me tags that one as a funding request
17:48:07 <Southern_Gentlem> oh crap
17:48:24 <inode0> there will be hard decisions
17:48:56 * rbergeron tags tatica as a funding request
17:49:56 <Southern_Gentlem> how do we tag for a meeting
17:50:48 <rbergeron> I'll go through and tag the international folks with "subsidy meeting" in the keyword
17:51:54 <rbergeron> and all subsidy requests should show up in the query as well for subsidy requests
17:53:06 <Southern_Gentlem> tag them na meeting as well please
17:53:42 <Southern_Gentlem> so Monday at 1pm est to go over these
17:53:48 <tatica> sure
17:54:30 <inode0> not the normal time?
17:55:11 <Southern_Gentlem> inode0,  as i have said repeatedly that i know gomez cant do a 12 pm est meeting
17:55:15 <inode0> are we trying to plan to run long and want rbergeron to be able to be here?
17:55:41 <Southern_Gentlem> i want to give a chance for all to attend
17:55:50 <inode0> everyone doesn't have to be here and are we checking schedules with the other 12 people?
17:56:11 <rbergeron> https://fedorahosted.org/fudcon-planning/report/13
17:56:26 <rbergeron> that's the subsidy meeting query
17:56:48 <Southern_Gentlem> inode0,  ok do whatever you want
17:57:23 * rbergeron sighs
17:58:20 <rbergeron> okay, so, do we wnat to set the meeting for Monday, Wednesday, both?
17:58:37 <rbergeron> Maybe an opportunity on Monday to at least "make your case in an open floor meeting" and decisions on Wednesday?
17:59:01 <rbergeron> I think most people have made their case in their tickets, anyhow
17:59:07 <tatica> or... we can do 1 or 2 meetings
17:59:09 <inode0> so do I
17:59:14 <tatica> there is no need to be so complicated
17:59:24 <tatica> and decitions can be taken a day after or something like that
17:59:31 <inode0> I think we need time to look over all the tickets with some upper $ amount for the total in mind
18:00:31 <Southern_Gentlem> so what are we doing ?
18:00:56 <inode0> in the past if we had questions we just deferred until we got answers - we really never expected people to "come and make a case" in person
18:02:02 * j_dulaney reminds y'all that that was not needed for me
18:02:50 <Southern_Gentlem> j_dulaney,  ???
18:02:52 <rbergeron> j_dulaney: yes, but we try to prioritize contributors from the region where fudcon is held, and spend $ as wisely and justly as possible on international folks whose travel costs 1, 2, three thousand dollars
18:03:06 <rbergeron> but yes, your'e right, we didn't ask you to also show up at the meeting
18:04:19 <rbergeron> okay, decision time, folks
18:04:20 <Southern_Gentlem> I have to go so whats the plan
18:04:23 <rbergeron> same time same place?
18:04:30 <rbergeron> or do something monday?
18:04:52 <Southern_Gentlem> +1 same time same day same place
18:05:19 <rbergeron> #agreed meet same time same place same day for subsidies next week, MUST ADVERTISE
18:06:51 <Southern_Gentlem> so do we want the ticket people here for questions
18:08:48 <rbergeron> Southern_Gentlem: people shoul dhave their information in their tickets.
18:09:06 <rbergeron> it wouldn't hurt to remind people or to have someone go through the tickets to give a gentle reminder of describing what they want to accomplish.
18:09:08 <inode0> they are welcome to come but I don't expect to have questions for them
18:09:43 <rbergeron> inode0: yeah
18:10:21 <rbergeron> #info People applying for subsidies need to ensure that what they want to accomplish by being at fudcon should be well detailed in their tickets.
18:10:54 <inode0> http://fedoraproject.org/wiki/Sponsoring_event_attendees
18:11:05 <inode0> perhaps a reminder to read through that ^^^
18:11:11 * rbergeron nods
18:12:40 <Southern_Gentlem> so add that to their tickets so it is mailed to them
18:12:58 <rbergeron> anyone want to volunteer to do that?
18:13:02 <Southern_Gentlem> i will
18:13:52 <rbergeron> #action Southern_Gentlem to add link http://fedoraproject.org/wiki/Sponsoring_event_attendees to tickets
18:14:03 <rbergeron> #chair Southern_Gentlem
18:14:03 <zodbot> Current chairs: Southern_Gentlem rbergeron
18:16:19 <rbergeron> okay, so, anything else?
18:17:16 <j_dulaney> window close
18:17:19 <j_dulaney> Oops
18:17:24 <cwickert> yes, long live Beefy Miracle!
18:17:27 <rbergeron> HELL YES
18:18:03 <rbergeron> okay, if nothing else, i'll close out in a minute
18:19:13 <rbergeron> alrighty
18:19:15 <rbergeron> #endmeeting