#fudcon-planning: FUDCon Planning Meeting

Meeting started by jsmith at 20:00:28 UTC (full logs).

Meeting summary

  1. Roll Call (jsmith, 20:01:25)
  2. Introduction and status updates (jsmith, 20:03:42)
  3. Tickets (jsmith, 20:05:33)
    1. Ticket 19: Better internet access at the hotel (Jared's ticket) (jsmith, 20:06:06)
    2. Ticket 47: Prospectus (jsmith, 20:08:01)
    3. ACTION: rbergeron to convert the prospectus to PDF (jsmith, 20:11:30)
    4. Ticket #50: Welcome packet (jsmith, 20:12:07)
    5. AGREED: jsmith still needs to finish the welcome letter (jsmith, 20:12:19)
    6. rbergeron and rrix still need to add food and stuff (rbergeron, 20:12:54)
    7. the welcome packet needs to be done before ianweller goes on winter break :) (THANKS IAN!) (rbergeron, 20:16:07)
    8. ACTION: rbergeron to ping ke4zvu3 to see if he can outline some simple instructions around microblogging stuff. (rbergeron, 20:18:14)
    9. ACTION: stickster File ticket on anti-harrassment policy (stickster, 20:27:43)
    10. ACTION: stickster Raise conversation with Legal on any liability concerns an anti-harrassment policy creates or mitigates (stickster, 20:27:58)
    11. Ticket #61: rrix's ticket for better internet access at hotel (jsmith, 20:28:14)
    12. Ticket #62: Catering for food (jsmith, 20:31:39)
    13. Catering is coming along. Just trying to accommodate everyone as best as possible! (rbergeron, 20:38:28)
    14. ACTION: rbergeron to file for an alcohol permit in next week or two (rbergeron, 20:38:48)
    15. Tickets 69 and 70: T-shirt design (jsmith, 20:39:16)
    16. ACTION: jsmith to follow up with design team on T-shirt designs (jsmith, 20:41:50)
    17. Ticket #32: Funding request for Juan Rodriguez https://fedorahosted.org/fudcon-planning/ticket/32 (jsmith, 20:43:39)
    18. https://fedorahosted.org/fudcon-planning/ticket/37#comment:1 (douglax, 20:51:30)
    19. http://meetbot.fedoraproject.org/fudcon-planning/2010-08-27/fudcon_subsidies.2010-08-27-16.01.html (rbergeron, 20:52:00)
    20. https://fedorahosted.org/fudcon-planning/ticket/36 (rbergeron, 20:58:05)
    21. ACTION: nushio to buy tickets, submit to max for reimbursement via paypal, update his Trac Ticket with the amount so we can account for it in the budget. (rbergeron, 21:04:10)

  4. Additional subsidies (jsmith, 21:06:25)
    1. https://fedoraproject.org/wiki/FUDCon:Tempe_2011_budget (rbergeron, 21:12:32)
    2. https://fedoraproject.org/wiki/FUDCon:Tempe_2011_budget (stickster, 21:15:47)
    3. Room reservation at ASU (jsmith, 21:20:26)
    4. Jon Delany @ASU informed us back in Aug/Sep that we could make a reservation in December, and that there would be close to zero contention for space at Brickyard for Saturday/Sunday. (stickster, 21:22:23)
    5. The December timeframe was simply because that's when their reservation system opens up for next semester. (stickster, 21:22:55)
    6. ACTION: stickster Introduce Jared to Jon and other ASU folks formally and get ball rolling for room reservations. (stickster, 21:23:12)

  5. Any other business? (jsmith, 21:24:47)
    1. Reservations for student organizations start December 3rd. (stickster, 21:25:18)
    2. ACTION: rrix - can you report back to us on anything you have heard from the ASU Law Department re: IP sessions interest? :) (rbergeron, 21:26:26)
    3. stickster is including the PR question in his email to Jon (stickster, 21:32:52)


Meeting ended at 21:33:01 UTC (full logs).

Action items

  1. rbergeron to convert the prospectus to PDF
  2. rbergeron to ping ke4zvu3 to see if he can outline some simple instructions around microblogging stuff.
  3. stickster File ticket on anti-harrassment policy
  4. stickster Raise conversation with Legal on any liability concerns an anti-harrassment policy creates or mitigates
  5. rbergeron to file for an alcohol permit in next week or two
  6. jsmith to follow up with design team on T-shirt designs
  7. nushio to buy tickets, submit to max for reimbursement via paypal, update his Trac Ticket with the amount so we can account for it in the budget.
  8. stickster Introduce Jared to Jon and other ASU folks formally and get ball rolling for room reservations.
  9. rrix - can you report back to us on anything you have heard from the ASU Law Department re: IP sessions interest? :)


Action items, by person

  1. jsmith
    1. jsmith to follow up with design team on T-shirt designs
  2. rbergeron
    1. rbergeron to convert the prospectus to PDF
    2. rbergeron to ping ke4zvu3 to see if he can outline some simple instructions around microblogging stuff.
    3. rbergeron to file for an alcohol permit in next week or two
  3. stickster
    1. stickster File ticket on anti-harrassment policy
    2. stickster Raise conversation with Legal on any liability concerns an anti-harrassment policy creates or mitigates
    3. stickster Introduce Jared to Jon and other ASU folks formally and get ball rolling for room reservations.
  4. UNASSIGNED
    1. nushio to buy tickets, submit to max for reimbursement via paypal, update his Trac Ticket with the amount so we can account for it in the budget.
    2. rrix - can you report back to us on anything you have heard from the ASU Law Department re: IP sessions interest? :)


People present (lines said)

  1. jsmith (121)
  2. rbergeron (111)
  3. stickster (30)
  4. Nushio (20)
  5. douglax (14)
  6. zodbot (3)
  7. abadger1999 (2)
  8. ianweller (2)


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