13:01:41 #startmeeting FUDCon Pune Planning Meeting 13:01:41 Meeting started Fri Aug 5 13:01:41 2011 UTC. The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot. 13:01:41 Useful Commands: #action #agreed #halp #info #idea #link #topic. 13:01:41 i'm ready 13:01:49 #meetingname fudcon planning 13:01:49 The meeting name has been set to 'fudcon_planning' 13:02:05 #chair mether rbergeron 13:02:06 Current chairs: jsmith mether rbergeron 13:02:14 #topic Roll Call! 13:02:18 * jsmith is here 13:02:26 * tatica too 13:02:38 * suchakra is here too 13:02:47 .fas FranciscoD 13:02:48 FranciscoD: ankursinha 'Ankur Sinha' 13:04:57 * rtnpro is present 13:06:03 Is mether around? 13:06:11 yes. now I am 13:06:19 OK, great! 13:06:30 #topic Status updates 13:06:50 mether, do you want to go ahead and start w/ status updates? 13:07:04 * shravan waves and says hi to all 13:07:09 me here too 13:07:15 Welcome! 13:07:20 shravan, hello 13:07:30 shravan, Thanks for coming 13:07:30 shravan: you made it at last :) 13:07:35 shravan is a COEP student 13:07:55 and so is sana 13:08:02 sana, welcome 13:08:09 so what are we discussing today ? 13:08:09 hi :) 13:08:10 :) 13:08:14 full house! 13:08:22 shravan, today is welcoming day for everyone :-) 13:08:29 mether: ohh nice :) 13:08:31 don't forget, i'm ex-COEP too :) 13:08:40 suchakra, ex's dont count 13:08:43 I welcomed some :) 13:08:51 jsmith, can we discuss sponsorship requests today? 13:09:24 mether: Absolutely... that's next on the agenda 13:09:29 ok 13:09:40 I just wanted a quick status update first 13:10:08 jsmith: routers and networking is in place. 13:10:21 fudpub plans are not finalized yet. it will take say 10 days more because Murty was arranging that and he has some personal errands to run first 13:10:41 fudcon.fp.o has some content but we need to update it further 13:10:49 OK... we have time to plan FUDPub, that's not a huge concern to me at this point 13:10:57 jsmith, mether : poster is almost finalized too 13:10:59 * jsmith saw the website update 13:11:18 mether: Hotel is finalized? Do they need us to sign a contract? 13:11:57 jsmith, its a hotel we have done business with regularly. so they dont need a contract and will trust us on our word. we just need to inform them ahead of time if we dont want any rooms 13:12:11 mether: Perfect :-) 13:12:19 we have blocked 25 rooms at this point and I dont expect we will need all of them 13:12:40 Any other status updates before we move on to subsidy requests? 13:12:46 25 rooms means how many beds? 13:13:11 bckurera, twin occupancy. so 50 beds 13:13:31 https://mether.wordpress.com/2011/08/05/fudcon-india-aug-2nd-2011-face-to-face-meeting-minutes/ <- meeting mins for aug 2nd meeting 13:14:07 ok cool 13:14:09 we are going to meet in COEP tom and get a better idea on what we need to arrange there. how many banners, pictures of rooms etc 13:14:15 #info Details from August 2nd face-toface meeting at https://mether.wordpress.com/2011/08/05/fudcon-india-aug-2nd-2011-face-to-face-meeting-minutes/ 13:15:14 mether: i had a chat with Prof Abhijit today evening about rooms too 13:15:19 funnel which is the voting software for talks is now in Fedora. I will branch in EPEL and file a RFR with infrastructure team this weekend 13:15:30 Awesome 13:15:40 * gomix morning 13:15:45 thats all the updates from me 13:16:16 suchakra, ok. I called him. his line was busy. let him know we can meet 10 AM tom 13:16:45 pjp kushal me and tuxdna will come 13:17:07 we can move on to sponsor requests now 13:17:21 mether: i'll inform him for sure. also we are going to have 4 normal rooms, two hals (100+ capacity) and one Auditorium (1100 capacity) at our disposal 13:17:37 Thanks for the status updates -- I'm happy to see we're all making good progress 13:17:40 suchakra: auditorium is 900 please 13:17:41 suchakra, fantastic. we will discuss more tom 13:17:49 #topic Travel subsidies 13:17:57 Ok, now for the fun part of the meeting 13:18:15 Before we dive into the subsidies themselves, I'd like to establish a few ground rules 13:18:36 First, we need to agree on how much money we're going to allocate for subsidies in the first round 13:18:41 20 request so far 13:18:44 shravan: with balcony, its 1100 i think 13:18:57 (assuming you want to do a couple of rounds of subsidy meetings, like other FUDCons have done) 13:19:19 Second, we need to decide which currency we're going to use to track subsidy requests 13:19:46 Third, we need to agree on a priority system for the order in which we evaluate subsidy requests 13:19:59 and then we'll get started on evaluating the tickets 13:20:01 Sound fair? 13:20:05 sure 13:20:37 I think we asked people to submit the amount in dollars so we can stick to that for consistency 13:20:44 That works for me 13:21:14 mether: What's the maximum number of US dollars you feel comfortable allocating in today's meeting? 13:21:35 * jsmith will add that to the tracking spreadsheet, so we can gauge how we're doing 13:21:35 I don't expect we will be able to sponsor a whole lot of international speakers so I would rather go through the requests within India. 13:21:47 tough guess but I would say 7k dollars 13:21:52 ! 13:22:04 Yes, that's part three -- typically I suggest that we do folks from India and APAC first, then if there's money left over talk about folks from outside APAC 13:22:13 => tatica 13:22:21 I woulg sugest to use the same method other fudcons use, go first with those who request only rooms and then go ahead with travel+rooms 13:22:42 +1 tatica 13:22:44 or, start with some high-prior person who have an already schedule done within the event 13:22:48 eof 13:22:48 has anyone requested just rooms? Don't think there is any 13:23:18 * tatica checking that right now 13:23:19 Also, I'd suggest that we make sure that people receiving subsidies understand our expectations 13:24:18 mether, you're right, all tickets include travel+room 13:24:25 For example, the subsidy only covers specified travel and hotel. Other expenses (food other than the conference sponsored food, personal items, other transportation) aren't covered. 13:24:29 mether: there are people who've said "yes" to "If we can't provide full sponsorship, would partial sponsorship be helpful?" 13:24:42 Also, we expect each subsidized person to blog about their experience at FUDCon 13:25:04 lot of blogging.... 13:25:17 the partial scholarship implies rooms, mostly 13:25:36 s/scholarship/sponsorship/ 13:25:44 * FranciscoD is back in school apparently 13:25:53 FranciscoD, shared room 13:26:05 aye 13:26:09 jsmith, yes, we can make the expectations clear 13:27:27 OK, any other questions before we get started? 13:27:42 nope. lets run with it 13:28:19 #info Subsidy spreadsheet is at https://spreadsheets.google.com/spreadsheet/ccc?key=0AmzMMPA67hiGdHRJNFpGZlhlVWZwR084ejdMOG8yMFE#gid=0 13:28:40 #info list of requests is at https://fedorahosted.org/fudcon-planning/query?status=new&status=assigned&status=reopened&component=FUDCon+India+2011&type=Funding+request&order=priority 13:30:07 * tatica will take care of spreadsheet updates for the meeting (so you can take care of tickets info) 13:30:41 tatica, thanks 13:30:44 The first two tickets on the list (174 and 202) are from outside of APAC, so I saw we pass on those for now, and revisit later in the meeting 13:31:30 Any comments or objections? 13:31:47 +1 13:31:48 I would note that those two wanted a update quickly since apparently the flight prices can vary quite a bit 13:31:59 Yes, we'll make a decision today on those two tickets 13:32:00 and they wanted to book early if approved 13:32:04 ok 13:32:05 great 13:32:11 I'd just rather look at APAC tickets first 13:32:14 I think that's only fair 13:32:36 (simply due to the higher costs of bringing people from outside APAC) 13:32:55 Eugene Teo is first then 13:33:01 Next ticket is 173, from Singapore 13:33:13 #topic Ticket 173: Eugene Teo 13:33:33 #link https://fedorahosted.org/fudcon-planning/ticket/173 13:34:19 May I make a suggestion on this ticket? 13:34:26 sure 13:34:47 Since Eugene is a Red Hat employee, I suggest we have him see if Red Hat will cover his travel 13:34:56 If not, we can revisit 13:35:08 I suggested that already but apparently his team doesn't have a travel budget for that quarter 13:35:15 Ah, OK... never mind then. 13:35:24 I just wanted to make sure he'd checked with his team first 13:35:36 yes. I did suggest that before he filed the ticket 13:35:41 It is a substantial cost but I am favor of it since he has a team member in Pune and they are planning to give a talk on how security issues are handled which I think would be a insightful topic and a new subject to many people 13:35:52 +1 from me 13:36:10 may I ask the rooms amount per person? 13:36:20 approx 40 dollars 13:36:28 mether, per room or per person? 13:36:33 per person 13:36:35 oka 13:37:08 So, the hotel subsity would be three nights x $40 = $120? 13:37:22 #link http://www.cocoonpune.com/ 13:37:29 yes 13:38:09 oka 13:38:29 if they come by 3rd evening, wouldn't it be 4 nights? 3, 4, 5, 6 13:38:30 Perfect 13:38:43 Oh, right... four nights x $40 = 160 13:38:50 yes 13:39:01 Let's plan that way :-) 13:39:24 yup thats nice 13:39:25 we are starting quite early on 4th so I have to recommend coming by 3rd 13:39:26 OK, any other votes on this ticket? 13:39:37 Right now, we're at +2 13:39:48 +1 13:40:01 (everyone here can vote, by the way...) 13:40:27 mether, so for those flying to mumbai is cheaper to take a taxi from there to Pune, right? 13:40:34 you can vote because you know the person is a good speaker/has a good topic etc or you can vote by the justification given in the ticket 13:40:55 tatica: Yes, I think that's the plan for international visitors 13:40:58 tatica, very much so. I have put comparative rates in the wiki 13:41:00 I don't know Eugene but +1 from me after reading the ticket 13:41:03 Taking a taxi from Mumbai is cheaper 13:41:05 oki 13:41:11 +1 13:41:12 mether: Remind me what the cost of the taxi is from Mumbai to Pune 13:41:19 mether: So we can account for that 13:41:23 so I will add then a taxi from mumbai and not the plain he request to Pune 13:41:28 100us$ 13:41:32 4 people, right? 13:41:40 bckurera_: it is INR 700 from mumbai to pune KK Travels 13:41:45 or 3 (bags) 13:41:56 less than 100 typically. yes should be able to accommodate that 13:42:04 KK travels any website 13:42:11 mether, how many can go on a taxi? 4 or 3? 13:42:24 tatica: 4 13:42:27 oka 13:42:44 so lets say that we can only arrange 2 international speakers to arrive at same time (worst case scenario) 13:42:44 I have some contacts of taxis right from airport to venue in pune. Around INR 1100 13:42:50 bckurera_: yes ones its finalized i can call them. They will be standing with a welcome card at the airport 13:42:53 so I will add 50 for that 13:43:01 tatica, yes. I think only the two from Germany might be able to do that 13:43:07 tatica: I think that sounds fair 13:43:27 even so, I believe that wait for another person at airport must not be a problem 13:43:57 tatica, alright. 50 is fine anyway 13:44:24 now 13:44:34 other idea could be to rent a van and pick them all same day 13:44:48 and while they wait, take them to eat or things like that 13:44:54 if all can arrive same day 13:45:07 we can suggest and check whether it will possible 13:45:13 nice 13:45:20 tatica: yes a van would be nice. 13:45:30 we can reant a taxi with a capacity of 5+ easily 13:45:39 Shall we continue on with tickets? 13:45:42 yep 13:45:44 #agreed to subsidize ticket #173 for $700 in airfare, $160 in lodging, and $50 in taxi 13:45:45 sry 13:45:53 We could talk to KK travels and check if they give us discounts. 13:46:09 #topic Ticket 179 Hiemanshu Sharma 13:46:30 Shrink, you just volunteered. so thank you :-) 13:46:38 doh! 13:46:38 #link https://fedorahosted.org/fudcon-planning/ticket/179 13:47:20 he has been mostly absent recently but he has been a active contributor for sometime. so +1 from me 13:47:23 part of organizing group; so he needs it, ryt 13:47:31 +1 13:47:36 +1 from me 13:47:45 +1 13:47:55 +1 We need him 13:48:06 we are planning to do a ask fedora hackfest and he has agreed to help with the design and he is doing a fedora gsoc project. so no brainer. pretty much 13:48:57 suchakra, how many rooms does COEP guest hosue have btw that can be used? 13:49:08 s/hosue/house 13:49:48 Are you saying some people won't need hotel, as they can stay in COEP guest house? 13:49:54 I think some of the organizing team members can stay over there if it is possible to do so. 13:50:09 we had talked about it earlier to prof abhijit there but haven't confirmed yet 13:50:26 so yes jsmith that might be a option 13:50:28 mether: no idea. maybe shravan can throw some light? 13:50:49 OK, let's go ahead and assume that we'll need hotel rooms, and we can always change it later 13:50:52 suchakra: wait i will confirm the number and tell you 13:50:55 #agreed to fund ticket #179 for $105 for travel plus hotel 13:51:10 question 13:51:16 is that fligh directly to Pune? 13:51:32 I'm assuming it was train -- but I could be wrong 13:51:45 oka 13:51:50 perfect then 13:51:57 tatica, thats a flight 13:52:04 I'm assuming that folks inside of India are putting travel directly to Pune, and not needing taxi from Mumbai 13:52:08 fight, that was 13:52:10 (hopefully that's a safe assumption) 13:52:12 oka 13:52:20 jsmith: not really 13:52:44 OK, then we'll need your help to make sure we account for everyone that'll need taxi rides from Mumbai 13:52:54 jsmith, I would say generally thats the case but it might be convenient/cheaper for some to come via Mumbai 13:52:57 For indians it is easy, to come directly to Pune 13:53:07 #topic Ticket #180 Aditya Patawari 13:53:13 depends on where they are coming from 13:53:16 * kital is here for any question you have 13:53:16 #link https://fedorahosted.org/fudcon-planning/ticket/180 13:54:05 Aditya is asking for ~$150 for airfare plus a hotel room 13:55:16 suchakra: Guest Room info : INR 200 per night. 2 rooms available. Room with AC - 2 beds , Room without AC 3 beds. Can be acquired. 13:55:17 Aditya did a GSoC project last year and he was in foss.in last year as well but haven't heard much from him. He seems to be doing some fedora related work on $dayjob (setting up koji for his org etc). I am inclined to +1 on that basis and encourage him to talk about that in addition to the puppet talk 13:55:31 Right... 13:55:44 +1 13:55:50 another organizer so +1 13:56:01 Any other comments or objections? 13:57:06 +1 13:58:03 #agreed to fund ticket #180 for $150 for airfare plus a hotel room 13:58:27 #topic Ticket #182 Soumya Kanti Chakraborty 13:59:24 #link https://fedorahosted.org/fudcon-planning/ticket/182 14:00:28 Comments? 14:00:29 Votes? 14:00:41 not sure about the justification here. LTTng isn't in Fedora. I think I will talk to him more and figure out what he wants to do before recommending him +0 for now 14:00:48 I don't see a request for a room there 14:01:36 I am not sure whether he doesn't want one or he just missed specifying that 14:02:06 Should we postpone this ticket until we get more info? 14:02:08 he is a friend of Kushal. I will ask Kushal to talk to him and we can cover this later if that is acceptable 14:02:15 WORKSFORME 14:02:21 oka 14:02:34 lak of info 14:02:43 #agreed to table this request for now, pending further information 14:03:06 #topic Ticket #183 Ratnadeep Debnath 14:03:19 #link https://fedorahosted.org/fudcon-planning/ticket/183 14:03:59 I want him in. He has done some work (identi.ca support for askbot) and he has agreed to help me with the hackfest and he is going to present about transifex where he interned with indifex recently. +1 from me 14:04:36 +1 then 14:05:00 Any other comments/votes/objections? 14:05:12 Delivers a Talk therefore +1 14:05:24 he has also been a consistent contributor to web infrastructure. transmission web interface for instance. we could use the help 14:05:43 #agreed to fund ticket #183 for $210 for travel plus a hotel room 14:06:17 #topic Ticket 184 Ankur Sinha 14:06:40 I say no to FranciscoD 14:06:50 xD 14:06:58 +1 14:07:00 just a question about this ticket 14:07:23 at first question you say that flight will be 200us$, but at last one mentions 125us$ 14:07:30 which is the correct price of your flight? 14:07:47 https://fedorahosted.org/fudcon-planning/ticket/184 14:07:58 #link https://fedorahosted.org/fudcon-planning/ticket/184 14:08:08 FranciscoD, you around to clarify? 14:08:22 he was, now?? 14:08:38 yeap :\ 14:08:53 let me quickly look up the price 14:09:34 around 100 dollars now. so 125 seems to be enough 14:09:45 oki 14:09:50 i think he has added hotel cost in the first figure 14:10:05 ohh, I see 14:10:06 but lets go with 125. if he needs more he can say so when he is back 14:10:07 ah, my turn! 14:10:08 sorry, 14:10:12 125 for the flights 14:10:20 I checked up the fares before filing the ticket 14:10:20 :) 14:10:45 nice 14:11:39 alright +1 on the basis of being a active contributor for a long time a gsoc student for fedora medical this year 14:11:48 +1 14:11:53 Any other votes/comments/objections? 14:13:06 #agreed to fund ticket 184 for $125 for travel, plus a hotel room 14:13:36 Skipping ticket 186 for now, as it's from outside of APAC 14:13:55 #topic Ticket #187 Buddhika Kurera 14:14:03 #link https://fedorahosted.org/fudcon-planning/ticket/187 14:14:08 my turn :) 14:14:34 the topic of the talk you are giving and the next one seems quite similar. isn't it? not your fault. just saying 14:15:19 noted 14:16:29 in any case, the justification for this ticket and the next one has to be that this is the first APAC fudcon essentially (the one in 2006 in delhi wasn't really structured as one) and bringing people within APAC would help them understand the process and hopefully motivate them to do one in their place in the coming years. 14:16:47 WORKSFORME 14:16:48 +1 14:16:59 +1 14:17:09 I hope you remember initial discussions mether :) 14:17:28 in APAC biweekly and FAD special meetings 14:17:34 with harish 14:18:27 Other comments/votes/objections? 14:19:16 nop 14:19:29 should I have to vote> :) 14:19:33 #agreed to fund ticket 187 for $350 in travel plus hotel room 14:19:41 +1 for bckurera_ Arun SAG and FranciscoD 14:20:05 bckurera_: Will you need taxi to/from Mumbai? 14:20:07 * suchakra have to leave urgently. Sorry! 14:20:16 suchakra: No problem 14:20:28 bckurera_: Ah, never mind... now I see the details in the ticket 14:20:31 is adirect flight to pune 14:20:32 OK, moving on... 14:20:45 just a quick clarification 14:20:50 * jsmith holds on 14:21:00 bckurera_, did you check what the cost was to a flight to mumbai and compare that 14:21:12 I had no idea mether 14:21:17 I ll check it 14:21:35 first I though of comming directly Pune 14:21:38 would you mind checking that first. if that is substantially cheaper, we can arrange a taxi/van as necessary to pick you up 14:21:49 now as there is a taxi, I can explore and see 14:22:03 sure mether I ll update 14:22:05 #agreed to have bckurera_ check to see if there's a cheaper option coming into Mumbai 14:22:20 sure. please do. we can approve you either way I think 14:22:25 #topic Ticket #188 Shambo Basu 14:22:33 #link https://fedorahosted.org/fudcon-planning/ticket/188 14:23:09 Shambo is asking for $85 dollars for one-way airfare + hotel 14:23:53 don't know him and haven't met him I think. he has been participating in some discussions very recently but otherwise, I have no idea. anyone else know? 14:24:01 even tough info is less, I think based on the amount we can give +1 14:24:51 I hope you all know him :) 14:25:01 kolkatta, so kushal might be know. I will table this for now 14:25:12 His wiki user page says "A fan since Fedora Core 3. Nowadays don't get much time to contribute. " 14:25:13 s/know/aware 14:25:30 I am not sure he is a contributor 14:25:30 Ok, I have one +1 vote and a vote to table for now 14:26:25 Based on the lack of votes, let's go ahead and table pending more information 14:26:37 #agreed to table this ticket for now, pending more information 14:27:07 #topic Ticket #189 Arun S.A.G 14:27:14 #link https://fedorahosted.org/fudcon-planning/ticket/189 14:27:42 Arun is asking for $112 for travel + hotel 14:28:15 +1 active contributor. is a enthusiastic speaker as seen in foss.in and he will participate in the askbot hackfest + give a talk on django (which he works on as part of his day job) 14:28:33 +1 as an active contributor 14:29:18 #link https://admin.fedoraproject.org/pkgdb/users/packages/sagarun 14:30:01 +1 from me based on his packaging work 14:30:25 #agreed to fund ticket #189 for $112 plus hotel room 14:30:59 #topic Ticket #190 Praveen Kumar 14:31:05 #link https://fedorahosted.org/fudcon-planning/ticket/190 14:31:54 Asking for $110 USD for flight plus hotel room, but is OK with partial subsidy for flight only 14:32:44 Is he handling funnel thing in FUDcon? 14:32:53 +1. #link https://admin.fedoraproject.org/pkgdb/users/packages/kumarpraveen. active participant. has helped package askbot and all of funnel and he basically works all day on fedora these days 14:33:05 Awesome 14:33:09 +1 from me 14:33:51 Any other votes? 14:33:53 great +1 from me then 14:33:55 wait 14:33:55 +2 ? 14:34:03 gomix: Nice try :-) 14:34:03 that's a full for flight? 14:34:14 * gomix really happy with what i see from india comm 14:34:18 * jsmith is voting for full subsidy (flight + hotel) 14:34:23 oka 14:34:36 me too 14:34:45 oka, just want to note that 14:34:58 kushal we were searching you 14:35:10 now that kushal is here we could review Shambo Basu ticket 14:35:20 yes 14:35:35 https://fedorahosted.org/fudcon-planning/ticket/188 14:35:49 kushal, do you know him? would vouch for him? 14:36:24 #agreed to fund ticket #190 for $110 travel plus a hotel room 14:36:45 mether, nope, never saw him active anywhere other than when I asked for who all are ambassador in India around 2 years back 14:37:19 tatica, ^^ 14:38:02 #topic Ticket #191 Vaidik Kapoor 14:38:10 #link https://fedorahosted.org/fudcon-planning/ticket/191 14:38:33 * jsmith notes that we need to move more quickly if we're going to get through all of the tickets today 14:38:58 no previous history of contributions and never heard of him before but going through his background, he has done a gsoc on drupal and if he is willing to help out with insight etc, might be worth it 14:39:26 Yeah... seems motivated, if nothing else 14:39:45 Doesn't have a wiki user page :-/ 14:39:49 we have few to go 14:40:14 yeah. like I said, he hasn't been in fedora space at all before. it is a risk we have to take if we sponsor 14:40:29 Table for now, ask for more information? 14:41:06 Or take the risk? 14:41:25 somebody should ask first ? 14:41:33 +1 more info 14:41:43 I think we have all the information. Atleast I looked it up. we just have to vote based on what we know. should we sponsor a potential contributor in the future based on his background? thats the question. +1 from me on the basis that he might turn up to be a active contributor 14:42:08 I guess is not a huge ticket, and motivation can be the key 14:42:09 mether: if you've looked him up, I'm a +1 :) 14:42:11 I have no problem with sponsoring a potential contributor, as long as we set expectations appropriately 14:42:16 +1 from me in that way 14:42:16 we can go wrong, but is not a huge ticket.. so 14:42:19 +1 from me 14:42:36 * FranciscoD will head out to fetch dinner now 14:42:37 Let's make sure we communicate to him that he needs to create a user page on the wiki and blog about his experience 14:42:42 Thanks folks :) 14:42:55 #agreed to fund ticket #191 for $140 plus a hotel room 14:43:42 #topic Ticket 192 Piyush Saini 14:43:49 #link https://fedorahosted.org/fudcon-planning/ticket/192 14:44:33 another organizer, therefore +1 14:44:34 can't vouch for him. he has tried to engage in discussions recently after fudcon was announced but I don't know him and he isn't a contributor now. 14:44:43 Piyush is asking for $110 plus hotel, and is OK with a partial subsidy 14:45:15 he says he is in organizing group :) 14:45:30 it might be that he needs more guidance on getting started but I am not sure fudcon is the best place for that. 14:45:53 bckurera_, yep. he signed up in the wiki but that doesn't mean much on its own 14:45:57 If not an active contributor I m -1 on this 14:46:27 even $110 I think we should use for good reason. 14:46:39 We can also consider a partial subsidy -- cover his flight if he covers his own hotel... 14:47:06 jsmith, never heard of him before 14:47:15 no user page too 14:47:32 ! 14:47:37 => tatica 14:47:57 one of the things we need to keep in mind is that sponsorships are not to "motivate people to help", are to "motivate people to help more" 14:48:12 so -something- has been going with your contributions if you want to be helped 14:48:17 tatica rightly said 14:48:38 Ok, so are we agreed not to fund this ticket? 14:48:45 the sponsorship is for proven contributors we cannt invest on future contribution 14:49:12 jsmith, that name is pure random for us, never heard of him anywhere 14:49:19 #agreed not to fund ticket #192 14:49:34 +1 for not to fund based on "Not an active contributor, and never heard abt him" 14:49:54 #topic Ticket 193 Mahay Alam Khan 14:50:10 jsmith, +1 from me on 193 14:50:37 jsmith, well known person , working on Fedora/FOSS for a long time 14:50:47 +1 from me as well -- I recognize the name :-) 14:50:51 travel seems complicated, can we manage to find him a more easy flight? 14:50:56 yup same +1 14:51:06 I can help 14:51:14 already I have helped some :) 14:51:27 oka, pls... already 2 conection flights are complicated... he will be exhausted 14:51:41 I will +1 but add a note that we need to help him a bit with the flights schedule :\ 14:51:57 kushal, talk to him if you can and figure out if there is a better option. there must be 14:51:58 beside, he can go taxi from Mumbai 14:52:07 #agreed to fund ticket 193 for $500 USD for travel + hotel room, and will try to help him find less complicated (and perhaps cheaper) flights 14:52:10 We can take him to Mumbai and then taxi 14:52:32 I m sure the cost will bring down $500 14:52:32 #topic ticket 194 Heherson Pagcaliwagan 14:52:39 Dhaka to Mumbai 14:52:42 #link https://fedorahosted.org/fudcon-planning/ticket/194 14:52:53 ! 14:52:54 +1 14:53:04 => kushal 14:53:19 but its $1000 14:53:47 jsmith, on a separate note, are you all waiting for my input on #182 ? 14:54:10 kushal: Yes, I think so 14:54:18 kushal: We'll catch back up with that in a minute 14:54:24 jsmith, ok 14:54:24 she is planning for Pune so comming Mumbai will reduce the amount 14:54:26 * jsmith is trying to finish the remaining tickets quickly 14:54:41 azenita +1 14:54:44 plus we need confirmation on whether he needs to a place to stay or not for #182 14:54:59 azneita +1 14:55:01 Any other votes on azenita? 14:55:03 mether, staying in my room 14:55:08 bckurera_, can you contact her and ask for a different flight? 14:55:15 I ll check with azneita to find a better flight 14:55:17 for #194, seems a convoluted path again here. I rather check first if there is a better option before sponsoring this one since the current flight plan is rather costly 14:55:46 #agreed to table ticket 194, pending looking for cheaper flight options 14:56:05 #action contact azneita and mak and assist with selecting flights 14:56:17 Skipping #195 for a minute, as it's from outside APAC 14:56:39 #topic Ticket 203 Harsh Verma 14:56:47 #link https://fedorahosted.org/fudcon-planning/ticket/203 14:56:55 kushal, your choice here 14:57:14 jsmith mether hope I can use #action and it works :) 14:57:32 #chair bckurera_ 14:57:32 Current chairs: bckurera_ jsmith mether rbergeron 14:57:39 bckurera_: Now you can... 14:58:10 yevlempy, why your mumbai->pune is costing 4675 ? 14:58:13 yevlempy, why aren't you catching a train instead of a flight? it wont save you much time considering security check + luggage collection etc and train is far more cheaper from mumbai 14:58:21 #action contact azneita (Manila) and mak (Dhaka) and assist with selecting flights 14:58:25 thanks jsmith 14:58:45 kushal, mether it was just mentioned in the wiki , i quoted there, will catch a train no problem 14:59:05 I love to have a train from Colombo to Mumbai ; As I am working with Flights I know how good it is now :) 14:59:10 yevlempy, ok. update the ticket with the estimate on that +1 for a train ticket 14:59:17 mether, sure 14:59:22 mether, yevlempy, train travel is around 15USD iirc 14:59:37 or less. should be easily affordable 14:59:45 jsmith, +1 with train travel 15:00:10 Ok, should we allocate $20 for train travel, just to be safe? 15:00:12 if train is possible +1 on train 15:00:21 kushal, mether train would just do fine, will update the ticket 15:00:25 If train doesn't work, we'll re-evalute? 15:00:26 +1 for $20 15:00:30 jsmith, sure. should be more than enough 15:00:40 jsmith, it will :) 15:00:46 #agreed to fund ticket 203 for $20 for train, plus a hotel room 15:00:48 mether train is ok for sure? 15:00:56 bckurera_, yep. definitely 15:01:05 then no problem at all 15:01:09 #topic Ticket #207 Suchakra 15:01:12 $20 +1 15:01:15 #link https://fedorahosted.org/fudcon-planning/ticket/207 15:01:20 +1 for him 15:01:21 :) 15:01:41 jsmith, +1 on 207 15:01:51 +1 here. has been around for a while and he is very active with fudcon efforts being a former student of COEP 15:02:21 same on Fedora Design ML, for the poster 15:02:33 no need.. he has been working hard 15:02:36 +1 15:04:02 #agreed to fund ticket 207 for $250 for travel plus hotel room 15:04:16 #topic Budget update 15:04:22 suchakra also said he might be able to come via mumbai and get a cheaper rate 15:04:28 so will ask him to check that 15:04:33 even otherwise, it is fine 15:04:41 Ok, at this point, we've allocated $5217 of the $7000 for travel subsidies, leaving us with $1783 remaining 15:05:00 Shall we circle back on the tickets from outside of APAC quickly? 15:05:12 * jsmith notes that the FUDCon Milan meeting needs to start soon 15:05:14 kushal wanted to give some input on 182? 15:05:26 +1 for out of APAC 15:05:36 Oh, right.. .let's do #182 quickly 15:05:39 kushal, if you around, do that quickly. i will give it a minute 15:05:45 #topic Ticket #182 (revisit) 15:05:59 #link https://fedorahosted.org/fudcon-planning/ticket/182 15:06:09 I can vouch for #182, he was in EU for more than 1 year for masters, now he is back , he will continue contributing 15:06:17 +1 15:06:37 Ok, any other comments/objections? 15:06:59 no. I can hold kushal accountable. so fine by me :-) 15:07:03 #208 just arrived :) 15:07:26 mether, :) 15:07:44 #182 needs room? 15:07:54 tatica, no, staying in my house 15:08:02 oki 15:08:17 ok then +1 for #182 15:08:54 #agreed to fund ticket 182 for $190 for travel, no hotel 15:09:42 lets cover outside apac quickly 15:09:49 how much funds left 15:09:55 $1593 left 15:10:02 1593 15:10:02 #208? 15:10:24 bckurera_: 208 was after the deadline, so it can wait for the next meeting 15:10:41 understood jsmith 15:10:41 #topic Ticket 174 Joerg Simon 15:10:48 +1 15:10:56 +1 15:11:17 +1 from me, even though it's expensive 15:11:43 bringing kital to Pune is a good investment so dnt take the amount 15:11:47 +1 yeah. its fairly expensive but he has been a contributor forever and enthusiastic about Fedora India 15:12:30 #agreed to fund $1000 for travel for ticket 174 15:12:38 What about hotel for Joerg? 15:12:41 Do we need to add that too? 15:12:51 kital: You still around? 15:12:56 yes 15:12:56 jsmith: yup 15:13:03 done 15:13:05 we got to add in that cost as well 15:13:20 kital: Do you need hotel for Pune as well, or just flight? 15:13:22 to stay with the others during the fudcon would be great 15:13:33 OK 15:13:35 #undo 15:13:35 Removing item from minutes: 15:13:44 #agreed to fund $1000 for travel for ticket 174, plus hotel room 15:13:46 i take care for taxi from mumbai and hotel rooms around fudcon myself 15:13:47 Done. 15:14:02 kital: Awesome, thanks :-) 15:14:05 thanks for supporting my request! 15:14:21 #topic Ticket 202 Robert Scheck 15:14:27 kital, if we arrange a van or pool in taxi, we can fund you anyway. that isn't a big cost 15:14:32 kital, even so, I will add you to the group of people taking a taxi 15:14:39 kital, you might come with the grup in there 15:14:43 super 15:14:56 I'd love to see Robert there as well, but his ticket puts us over on budget by more than $500 15:14:57 i will let you know all my steps 15:15:12 jsmith, can we get that ? 15:15:21 jsmith: can i pay the flight with my red hat credit card ? 15:15:29 kital: Go right ahead! 15:15:31 running out of $$$ 15:15:36 kushal: Can we get what? 15:15:44 jsmith, that extra $500 ? 15:15:58 kushal: That's totally up to mether -- he's in charge of the budget 15:16:04 ok 15:16:11 should nt we have to keep some $$ for the 2nd round? 15:16:14 * jsmith doesn't have an extra $500 in his back pocket, if that's what you're asking 15:16:33 jsmith, hehe :) 15:16:33 jsmith: ok! 15:16:52 So, I need votes on what to do with this ticket 15:16:59 up/down/table? 15:17:21 +1 15:17:24 I think we can add that budget cost and end this round. +1 for robert. we almost never agree on anything but he is a active contributor 15:17:42 lol 15:17:49 partially funding for robert - https://admin.fedoraproject.org/pkgdb/users/packages/robert 15:20:20 what happened? 15:20:30 * jsmith is still waiting for more input 15:20:38 all browsing through roberts packages ;) 15:20:47 * tatica has a 9sec lag :$ 15:20:52 Any other votes/comments? 15:21:16 If not, we'll go ahead and fund Robert's ticket + hotel room, and close the meeting 15:21:16 * kital would share the room with robert if that helps 15:21:22 kital: Of course ;-) 15:21:31 looong meting 15:21:34 kital: But his ticket says that he snores 15:21:35 kital, yes, but flight cost is the big item in there. 15:21:39 2.30 hrs 15:21:46 i know how loud it is from rheinfelden ;) 15:21:54 so i can deal with that 15:22:05 lol 15:22:12 kital: Will Robert's ticket be about the same price as yours? 15:22:17 kital: ($1000 USD?) 15:22:48 jsmith: yep he lives 5 kilometers from my place so i asume we would travel together 15:22:53 Awesome 15:22:57 normally EU is around $1000 15:23:03 #agreed to fund ticket 202 for $1000 travel plus hotel room 15:23:05 kital, do inquire if you can get a discount on the flight 15:23:13 mether: i will 15:23:57 -727us$ 15:24:13 kital: If the flights for you and robert get to be much more than $1000, will you consider paying for the rooms yourselves? 15:24:49 jsmith: yep 15:24:58 #topic Any other business? 15:24:59 1000$ each you mean 15:25:09 kital: Yes, that was per person :-) 15:25:15 jsmith: sure 15:25:34 jsmith: you can count save with the listed money 15:25:40 By way of information, we allocated $7727 USD in this meeting, meaning we're $727 over budget for this subsidy rount 15:25:46 all what goes above the number will covered ourselve 15:25:47 s/rount/round 15:25:57 But we'll simply subtract that out of the next round 15:26:10 Thanks again everyone for your time -- I know it's been a long meeting 15:26:13 Enjoy your weekend! 15:26:15 that doesnt leave much room for round 2 i think but let me factor the prices into the budget and see 15:26:17 :) 15:26:22 mether: I understand. 15:26:35 If there's nothing else, I'll end the meeting 15:26:37 alright folks. thanks for your time. 15:26:41 bye 15:26:44 #endmeeting