#fudcon-planning: FUDCon Tempe planning (Agenda: https://fedorahosted.org/fudcon-planning/report/9)

Meeting started by stickster at 19:00:50 UTC (full logs).

Meeting summary

  1. roll call (stickster, 19:01:02)
    1. rbergeron is doing some kid-shuttling and may not be available (stickster, 19:02:21)

  2. Last week's action items (stickster, 19:04:39)
    1. http://meetbot.fedoraproject.org/fudcon-planning/2010-09-20/fudcon_tempe_planning.2010-09-20-19.00.html <-- last week's stuff (stickster, 19:05:07)
    2. SMParrish heard back from Walter @SugarLabs, they'll have an answer for us at the end of this week (stickster, 19:07:00)
    3. ACTION: rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work (stickster, 19:07:46)
    4. ACTION: rbergeron will keep working on the welcome packet and wants YOUR help! (stickster, 19:07:53)
    5. ACTION: rbergeron write a follow-up blog post to Paul's post about subsidies and lodging (stickster, 19:08:20)
    6. ACTION: SMParrish will blog about sessions and hackfests (stickster, 19:09:52)

  3. https://fedorahosted.org/fudcon-planning/ticket/49 (GoDaddy sponsorship) (stickster, 19:10:38)
    1. This one belongs to inode0, no update yet (stickster, 19:10:55)
    2. ACTION: stickster to update ticket with ping (stickster, 19:11:06)

  4. Tickets we're breezing past for now since they're in progress (stickster, 19:11:49)
    1. https://fedorahosted.org/fudcon-planning/ticket/16 <-- pbrobinson airfare (stickster, 19:12:07)
    2. https://fedorahosted.org/fudcon-planning/ticket/48 <-- Google sponsorship, see above (stickster, 19:12:21)
    3. https://fedorahosted.org/fudcon-planning/ticket/19 <-- internet pipe, waiting to hear back from jsmith about his contact (stickster, 19:12:46)
    4. https://fedorahosted.org/fudcon-planning/ticket/61 <-- internet pipe, rrix is reaching out to Zach this week again (stickster, 19:13:25)
    5. https://fedorahosted.org/fudcon-planning/ticket/50 <-- welcome packet, Robyn's working on it (stickster, 19:14:44)
    6. https://fedorahosted.org/fudcon-planning/ticket/47 <-- Sponsor prospectus, herlo and anyone else interested should be working on this (stickster, 19:16:04)
    7. Remember, 'na-meeting' keyword indicates a ticket should be discussed at the meeting. If a ticket becomes invalid or no longer needed, you can remove that keyword. (stickster, 19:18:06)

  5. https://fedorahosted.org/fudcon-planning/ticket/64 (FUDPub beverages, specifically the adult kind) (stickster, 19:18:39)
    1. $3.25/person = something like $600 or so, including the gratuity for our size crowd (stickster, 19:20:24)
    2. The deal is, Pourmasters runs the bar, we secure the permit from ASU and the law, and buy and provide the booze to Pourmasters. (stickster, 19:21:23)
    3. We are prohibited from accepting $$ for booze on site, so it must all be bought in advance, and we cannot buy more and bring it in during the event. (stickster, 19:24:29)
    4. AGREED: Someone(s) @RHT will be there early to help purchase booze. Anything leftover will be given to people who are able to take it with them, and that does not include rrix :-) (stickster, 19:25:27)
    5. Underage patrons don't need to be cordoned off. Pourmasters will card people, and as long as we make sure under-21s don't have access to alcohol our permit should be no problem. (stickster, 19:28:19)
    6. Pourmasters reservation already made by the magnificent rbergeron (stickster, 19:31:14)

  6. https://fedorahosted.org/fudcon-planning/ticket/57 ("looking for roommate" on wiki) (stickster, 19:31:47)
    1. ACTION: stickster build out the instructions for room sharing so they're more helpful (stickster, 19:35:04)
    2. We want people who are being paid out of some part of Red Hat's budget (whether subsidies, or direct funding) to room together, which makes everyone's lives easier (stickster, 19:38:51)

  7. https://fedorahosted.org/fudcon-planning/ticket/58 (Bus info, light rail to hotel) (stickster, 19:41:01)
    1. ACTION: rbergeron will fill in bus info when she gets a chance (non-emergency)' (stickster, 19:41:47)

  8. AOB (all other business) (stickster, 19:42:00)
    1. https://fedorahosted.org/fudcon-planning/ticket/51 <-- poster, request is pending with design team (stickster, 19:43:04)
    2. ACTION: stickster ask about T-shirt design on list (stickster, 19:45:29)
    3. IDEA: How well is the Trac working for everyone? (stickster, 19:45:47)
    4. IDEA: Have a 2-months prior meeting to check all closed tickets, making sure we didn't forget any next steps. (stickster, 19:53:55)
    5. ACTION: rbergeron ask on list about (a) how many rooms booked (b) all-day hospitality suite on friday (rbergeron, 19:57:38)
    6. ACTION: rbergeron ask on list about sending out nag mail around 15th to request all sponsored ppl have booked their rooms (rbergeron, 19:59:04)
    7. https://fedorahosted.org/fudcon-planning/roadmap <-- This is a great way to check our progress. (stickster, 19:59:06)


Meeting ended at 20:01:02 UTC (full logs).

Action items

  1. rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work
  2. rbergeron will keep working on the welcome packet and wants YOUR help!
  3. rbergeron write a follow-up blog post to Paul's post about subsidies and lodging
  4. SMParrish will blog about sessions and hackfests
  5. stickster to update ticket with ping
  6. stickster build out the instructions for room sharing so they're more helpful
  7. rbergeron will fill in bus info when she gets a chance (non-emergency)'
  8. stickster ask about T-shirt design on list
  9. rbergeron ask on list about (a) how many rooms booked (b) all-day hospitality suite on friday
  10. rbergeron ask on list about sending out nag mail around 15th to request all sponsored ppl have booked their rooms


Action items, by person

  1. rbergeron
    1. rbergeron reach out to Cat @GOOG to figure out what she needs in terms of prospectus, to guide work
    2. rbergeron will keep working on the welcome packet and wants YOUR help!
    3. rbergeron write a follow-up blog post to Paul's post about subsidies and lodging
    4. rbergeron will fill in bus info when she gets a chance (non-emergency)'
    5. rbergeron ask on list about (a) how many rooms booked (b) all-day hospitality suite on friday
    6. rbergeron ask on list about sending out nag mail around 15th to request all sponsored ppl have booked their rooms
  2. SMParrish
    1. SMParrish will blog about sessions and hackfests
  3. stickster
    1. stickster to update ticket with ping
    2. stickster build out the instructions for room sharing so they're more helpful
    3. stickster ask about T-shirt design on list


People present (lines said)

  1. stickster (124)
  2. rbergeron (70)
  3. rrix (11)
  4. SMParrish (8)
  5. zodbot (8)
  6. jsmith (6)
  7. djf_jeff (2)


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