19:02:02 <stickster> #startmeeting FUDCon Tempe planning (agenda: https://fedorahosted.org/fudcon-planning/report/9)
19:02:02 <zodbot> Meeting started Mon Oct  4 19:02:02 2010 UTC.  The chair is stickster. Information about MeetBot at http://wiki.debian.org/MeetBot.
19:02:02 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
19:02:07 <stickster> #meetingname FUDCon Tempe planning
19:02:07 <zodbot> The meeting name has been set to 'fudcon_tempe_planning'
19:02:13 <stickster> #topic Roll call
19:02:14 * stickster 
19:02:45 * stickster looks around for SMParrish just in case he's online
19:03:00 * rbergeron 
19:03:01 * jsmith is here
19:03:07 * SMParrish here
19:03:41 <stickster> #chair rbergeron jsmith SMParrish
19:03:41 <zodbot> Current chairs: SMParrish jsmith rbergeron stickster
19:04:11 * rbergeron settles into her chair
19:04:43 <stickster> OK, I guess we should get right to the tickets
19:04:55 <stickster> #topic https://fedorahosted.org/fudcon-planning/ticket/16 (pbrobinson airfare)
19:05:18 <SMParrish> I updated the ticket.  Ping'd Walter but have not heard back
19:05:24 <stickster> Urgh, still nothing?
19:05:24 <jsmith> Yeah... I'm concerned that we still don't have a definitive answer there :-(
19:05:36 <SMParrish> I'll stay on top of it.
19:05:45 <jsmith> Please do!
19:05:49 * jsmith hates not knowing
19:06:00 <SMParrish> same here
19:06:01 * stickster found that Walter, while a genuinely wonderful human being, can be very difficult to pin down. Had similar issues when I worked with him to secure MIT location for FUDCon Boston 2009
19:06:09 <jsmith> Ok, maybe "hate" is a strong word...
19:06:15 * jsmith *strongly dislikes* not knowing
19:06:32 <SMParrish> I will keep on him until I get an answer either way this week
19:06:53 <stickster> SMParrish: That would be great. We'll talk some more about a related issue after we get through tickets
19:07:00 <rrix> ohai
19:07:05 <SMParrish> stickster: ok
19:07:07 <rbergeron> ohhairoadtripbuddy
19:07:10 <stickster> #action SMParrish will stay on top of Walter at SL to get an update by Fri 10/8
19:07:18 <stickster> Hi Ryan!
19:07:31 * rrix remembered there was a meeting, cause he's 'sponsible
19:07:44 <stickster> Heh
19:07:56 <stickster> #topic https://fedorahosted.org/fudcon-planning/ticket/49 (GoDaddy sponsorship)
19:07:56 * rbergeron grins
19:08:05 * rbergeron looks around for inode0
19:08:06 <stickster> Is inode0 here? This is his.
19:08:24 <rbergeron> From what I've heard, he's not heard back from them, unless he has in the past hour.
19:08:35 <rbergeron> I don't know if now is about the time we decided to follow up with another ping.
19:08:49 <jsmith> I heard from a GoDaddy person that they had several employees coming to FUDCon
19:08:59 <rbergeron> IIRC, they had some notation about 3 weeks and it's been a month.
19:09:01 <jsmith> If you want me to, I can try to work that angle as well, once we hear back from inode0
19:09:11 * inode0 pops in
19:09:12 <rbergeron> That would probably be good.
19:09:22 <stickster> Hi inode0 -- we were discussing #topic
19:09:35 <jsmith> I don't want to step on inode0's toes... or cause problems
19:09:46 <inode0> I haven't heard back from GoDaddy - so we can proceed with poking them again however seems best
19:09:46 <stickster> #info Last we heard, some GoDaddy folks were attending, but we're wondering if there's any info on sponsorship possibility
19:10:00 <stickster> inode0: Can you prod via email and send an update to the ticket?
19:10:24 <inode0> yes
19:10:31 <stickster> Awesome
19:10:46 <stickster> #action inode0 will prod GoDaddy again via email and update the ticket to reflect status.\
19:10:59 <stickster> #info We'll check back next week for a response.
19:11:59 <stickster> inode0: One thing that might help, is to let them know up front how they could help. Generally, it's easiest if they can write a check to someone helpful -- like ASU catering, or for Sparky's Den, or...
19:12:45 <stickster> OK, if nothing further, we'll move on and check back in with inode0 next week
19:12:56 <jsmith> Right... I've found people to be much more responsive if you ask "Hey, would you be able to pick up the tab for ..." rather than just asking for sponsorship.
19:13:17 <inode0> That was in the initial mail, but I'll try again
19:13:18 <stickster> jsmith: That's a good segue
19:13:26 <stickster> #topic https://fedorahosted.org/fudcon-planning/ticket/47 (prospectus)
19:13:43 <rbergeron> I got the impression with godaddy that you're sitting in a pile waiting to get through to someone who sorts through "i want a free website account" vs. "i am an actual organization that needs sponsorship"
19:13:56 <rbergeron> stickster: herlo and I worked on this a bit last week.
19:13:58 <rbergeron> https://fedoraproject.org/wiki/FUDCon:Tempe_2011_prospectus
19:14:04 <stickster> rbergeron: vs. "I'd like a date with Danica"
19:14:07 <rbergeron> lcafiero is making some editorialedits now
19:14:31 <rbergeron> stickster: how'd you know!!!!!
19:14:34 <stickster> Wow, this is fleshed out quite a bit
19:14:35 <rbergeron> oh, i mean
19:14:38 <rbergeron> :)
19:14:48 <stickster> #agreed  Nice work on prospectus, herlo, rbergeron and lcafiero
19:15:48 <stickster> #link https://fedoraproject.org/wiki/FUDCon:Tempe_2011_sponsorships <-- companion sponsorships doc
19:15:57 <rbergeron> I'm not sure what herlo's next steps were exactly
19:16:28 * rbergeron summons herlo over here if he's about
19:16:53 <stickster> rbergeron: I think the next steps are to provide these docs/links to any entity that the planners want to contact for a sponsorship
19:17:10 <stickster> That might be helpful for e.g. inode0 with GoDaddy
19:17:21 <rbergeron> yes, but do we want to maybe turn them into slightly nicer looking .pdfs or something to that effect?
19:17:31 <rbergeron> I think that's more professional looking than "hey, here's our wiki"
19:17:35 <rbergeron> but I could be wrong
19:17:53 <stickster> rbergeron: That may be helpful. Who's up to do that?
19:18:02 * rbergeron looks around with her box of cookies
19:18:23 <rbergeron> i'd imagine herlo is fairly swamped this week with UTOSC.
19:18:24 <rbergeron> oh.
19:18:28 * jsmith can't design himself out of a wet paper bag
19:18:34 <rbergeron> jsmith: want to have a little hackfest at utosc? :)
19:18:39 <jsmith> rbergeron: You're on!
19:18:52 <jsmith> stickster: rbergeron and I will rope herlo into helping us at UTOSC :-)
19:18:55 <stickster> rbergeron: jsmith: I think we may have some OOo templates on the wiki
19:18:59 <rbergeron> okay.
19:19:32 <rbergeron> stickster: of the prospectus type? or of other fedora-branded type
19:19:41 <stickster> rbergeron: Of the Fedora branded type
19:19:58 <rbergeron> ah. I was only aware of the amazingly awesome fedora presentation template
19:20:14 <jsmith> rbergeron: There are now *two* awesome ones :-)
19:20:21 <rbergeron> ah.
19:20:25 <rbergeron> can someone link those links?
19:20:30 * stickster looking
19:20:31 * rbergeron is full of short sentences today
19:20:38 * rbergeron is looking but only knows where the presentation one is
19:21:05 <stickster> rbergeron: Yeah, that's the only one I can find.
19:21:16 <stickster> We need an ODT (Writer) template as opposed to ODP (Impress)
19:21:40 <stickster> rbergeron: Want to file a ticket with Design, and maybe see if Emily wants to extend her design to a writer document template?
19:22:01 <rbergeron> sure.
19:22:14 <jsmith> https://fedoraproject.org/wiki/File:Fedora-impress-slide-presentation-template-(marcstewart).otp is the template I used at FUDCon Zurich, fwiw
19:22:24 <stickster> #action rbergeron file a ticket with Design to get a OOo Writer template similar to https://fedoraproject.org/wiki/Presentations#General_Templates
19:22:45 <stickster> jsmith: ^^ That link is the "official" template from the Design Team -- Emily Dirsh did it I believe.
19:22:54 <stickster> It's gorgeous!
19:23:19 <stickster> #idea Hopefully Emily can produce a Writer template that matches that in style
19:23:55 <stickster> #action rbergeron and jsmith work with herlo at UTOSC on putting the prospectus/sponsorship pages into nice Writer docs w/PDF versions
19:24:12 <stickster> Anything else we should cover on this topic?
19:24:55 <rbergeron> #link https://fedorahosted.org/design-team/ticket/161
19:25:03 <stickster> Superb!
19:25:23 * rbergeron has used the presentation template and it's *awesome*
19:26:03 <stickster> OK, moving on then
19:26:13 <stickster> https://fedorahosted.org/fudcon-planning/ticket/19 (Internet pipe)
19:26:22 <stickster> rrix: jsmith: The mic is yours
19:26:54 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/61 <-- Ryan's version of that ticket
19:27:02 <rrix> I guessi'll start then :)
19:27:16 <stickster> oh, hang on Ryan
19:27:17 <rrix> let me dig up the mail
19:27:20 <rrix> ohk
19:27:22 <stickster> #topic https://fedorahosted.org/fudcon-planning/ticket/19 (Internet pipe)
19:27:22 <rrix> :)
19:27:27 <stickster> OK, all yours rrix
19:27:34 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/61 <-- Ryan's version of that ticket
19:28:03 <rrix> #info zgiles sent paul and I an update on his research in providing the pipe
19:28:33 <rrix> #info CY is okay with putting antennas on the roof, okayed by the GM
19:28:46 <rrix> #info however, they aren't going to purchase any APs, so we'll have to provide/rent/etc them
19:28:58 <jsmith> stickster: Sorry, I'm back
19:28:59 <rrix> #info they do have wired access in all rooms however
19:29:45 <rrix> #info He has contact details from folks at ASU from someone else who has put antennas n the brickyard, so he's going to get in contact
19:30:04 <rrix> stickster: there was a query at the end of this mail, did you get the chance to answer it?
19:30:34 <stickster> rrix: I need to catch up there
19:30:48 <rrix> Ok
19:30:50 <rrix> EOF from me
19:30:56 <stickster> #info Zach asked stickster whether ASU was giving FUDCon wired as well as wireless connections
19:31:04 <stickster> rrix: My recollection is they're giving us wireless only.
19:31:15 <jsmith> Ok, ready for my report?
19:31:21 <stickster> rrix: I'll respond
19:31:39 <stickster> #action stickster respond to Zach and rrix's question
19:31:44 <stickster> jsmith: go ahead sir!
19:31:54 <rrix> stickster: thanks! :)
19:31:58 <jsmith> Ok, I talked to my friend in Phoenix
19:32:29 <jsmith> He said they did a topo scan, and approximately half of the roof should have line-of-sight to their tower
19:32:52 <jsmith> He talked with Juan at the Marriott, and it's looking like they'll have what they need, assuming they get line-of-sight
19:33:05 <jsmith> My contact will send someone over this week to do a site survey from the roof.
19:33:27 <jsmith> My contact has access points, etc.... the question will be where to put them, etc.
19:33:43 <jsmith> I updated the ticket with more info
19:33:45 <jsmith> <EOF>
19:34:25 <stickster> jsmith: OK, sounds like he's catching up to Zach, which is just fine.
19:34:36 <stickster> So we should have another quote completed shortly.
19:34:44 <jsmith> Aye :-)
19:35:03 * rrix wonders if Juan is getting confused :P
19:35:14 <stickster> jsmith: If there are questions on the ASU side, I can hopefully get your friend (does he have a name?) a contact there at ASU
19:35:34 <stickster> rrix: I told the hotel they might be contacted by two contractors bidding on our business
19:35:37 <jsmith> stickster: Wait... I'm confused
19:35:42 <rrix> stickster: ahh :)
19:35:45 <jsmith> stickster: What would ASU have to do with it?
19:36:00 <jsmith> stickster: My friend (Carlos) would only be bringing in internet for the hotel.
19:36:11 <stickster> Ah, thanks
19:36:15 <stickster> jsmith: Does your friend need to extend ASU's network as Zach suggested? Or is Carlos' network totally separate?
19:36:30 * stickster is the confused one, not you
19:36:45 <jsmith> stickster: Totally separate network.  (Although he probably could help extend ASU's network, if we don't get LoS to Carlos' tower)
19:38:03 <stickster> jsmith: OK, so once the site survey is done, we'll know whether that's even necessary
19:38:05 <stickster> correct?
19:38:28 <jsmith> stickster: Correct.
19:38:49 <stickster> #info jsmith contact Carlos is looking at bringing in a completely separate connection, and currently we are awaiting results of his on-site visit, hopefully happening in the next week.
19:39:00 <stickster> Thanks jsmith, that sounds good then.
19:39:22 * stickster notes that the Internet might make a great sponsorship for, say... GoDaddy <-- inode0 :-)
19:39:45 <MarkDude> Go Daddy? :P
19:39:58 <stickster> #info stickster responded to Zach's question, for rrix's info
19:40:06 <stickster> Anything else on this topic?
19:40:42 <stickster> OK, moving on then
19:40:45 <stickster> #topic https://fedorahosted.org/fudcon-planning/ticket/58 (Light rail info for wiki)
19:41:27 <stickster> #info We need info to get people from airport -> light rail, and light rail -> hotel.
19:41:32 <rbergeron> Yup.
19:41:51 <rbergeron> am on on the hook for that ticket?
19:41:54 <rbergeron> err, am I?
19:41:56 * rbergeron looks
19:42:11 <stickster> rbergeron: jsmith is, but I suspect he's in no better shape to do it than I
19:42:22 <rbergeron> ah
19:42:28 <stickster> I wonder if rrix could be persuaded to document it for us
19:42:42 <jsmith> Fly me to Phoenix, and I'll document it :-p
19:43:34 <rbergeron> lol
19:43:37 <jsmith> #info http://www.valleymetro.org/metro_light_rail/how_to_ride/airport_connection/
19:44:00 <jsmith> Is that enough info, or do we need more?
19:44:01 <stickster> #link http://www.valleymetro.org/images/uploads/lightrail_publications/METRO-Ride-Guide-July-2010.pdf <-- from light rail authority
19:44:15 <stickster> #undo
19:44:15 <zodbot> Removing item from minutes: <MeetBot.items.Link object at 0x2b7d2e54d690>
19:44:20 <stickster> jsmith's link is WAY better!
19:44:34 * jsmith aims to please
19:44:44 <stickster> That's perfect jsmith, can you add a link to the wiki page at https://fedoraproject.org/wiki/FUDCon:Tempe_2011#Transportation
19:44:46 <stickster> ?
19:44:59 <stickster> Oh wait, someone has done so
19:45:03 <jsmith> And there's a box of donuts for rrix at UTOSC if he does the piece from light rail -> hotel
19:45:03 <stickster> Is this ticket obsolete?
19:45:30 <stickster> #info Maybe all we need is the second part -- directions from light rail stop -> hotel
19:45:43 <stickster> rbergeron: Is that something you know already or could find?
19:45:51 <rbergeron> I think it's pretty simple.
19:45:53 <stickster> Or should we ask rrix to find it, since it's close to campus anyway?
19:45:58 <rbergeron> Get off on mill, walk a bit, turn right, walk a bit ;)
19:46:06 * stickster is hoping for something dead simple like "face this way, walk N blocks, turn right..."
19:46:15 <rbergeron> rrix and I will do a driveby on wednesday when I pick him up :)
19:46:34 <stickster> rbergeron: Okey doke, that sounds good. I'll push the ticket your way since this sounds like a 5 min update
19:46:38 <rbergeron> and count the blocks
19:46:39 <rbergeron> Yup.
19:47:44 <stickster> rbergeron: I'm removing that from the meeting agenda since it's "easyfix," and you'll see it in your assigned ticket list.
19:48:04 <stickster> #action rbergeron will handle the rest of this ticket because she is AWESOME.
19:48:11 <stickster> That's all we have on the agenda.
19:48:17 <stickster> #topic AOB (all other business)
19:48:30 <rbergeron> Google is sending us 2k :)
19:48:47 <stickster> There's some interesting updates here to the Google ticket: https://fedorahosted.org/fudcon-planning/ticket/48
19:49:43 <rrix> I can documents
19:49:50 <stickster> Right on rbergeron -- again, the easiest way for us to handle sponsorships is to ask the sponsor to simply pay a bill or part of one. That shouldn't be hard to do for most sponsors. Catering seems like something that can be easily handled in parts, we just don't want to overload on that one item
19:50:27 <rrix> stickster: I can take the lightrail down there after UTOSC, and document it in person
19:50:35 <SMParrish> Maybe we should work google logo into tshirt design, and also include info about sponsorship in welcome packet
19:50:37 <stickster> The Internet cost might be around $2.5K which is a sizable bill but might be something GoDaddy is interested in
19:50:48 <stickster> SMParrish: We could easily do that, and for GoDaddy or someone else as well.
19:51:19 <stickster> In fact, actually *paying for the shirts* would be a considerable savings, since that's likely to run ~$1200
19:51:27 <stickster> s/savings/sponsorship/
19:53:09 <stickster> *: What do you think about the idea of giving Jon Delany and other ASU faculty a status report?
19:53:24 * stickster could be on the hook for this one, since it's his idea ;-)
19:53:32 * rbergeron thinks that would be a good idea ;)
19:53:39 * SMParrish agrees
19:53:49 <rbergeron> Do we have an estimate of where we want to start drawing the line for things like teeshirts
19:53:49 <stickster> I would like to stay in their consciousness even if we're waiting until December for them to put in our classroom reservation
19:53:52 <rbergeron> free food
19:53:54 <rbergeron> etc?
19:54:21 <stickster> rbergeron: Yes, and also other things like Google sponsorship, hotel for any alumni or out of town associate faculty, legal briefing, etc.
19:54:31 <stickster> There's plenty that could be included in that update.
19:55:20 * inode0 should mention that he did invite Michael Tiemann to come to FUDCon, heard back that he should be able to make a decision by the end of this week
19:55:25 <stickster> #action stickster draft email to ASU CISDE faculty with status update
19:55:46 <rbergeron> stickster: I meant like... 150 poeple, 200 poeple, 500 people, when i learn to type, etc? :)
19:56:07 <SMParrish> rbergeron:think we drew the line at 130 for pre-reg and tshirts
19:56:14 <SMParrish> for yyz
19:56:25 <stickster> rbergeron: Ah, sorry, I missed the first line of your question. You were asking where we draw the line for T-shirts.
19:56:29 <stickster> Generally we do this around 130 people
19:57:57 * stickster notes we have 117 on the list now, and several months to go.
19:58:22 <stickster> #info Generally we cut off guaranteed t-shirt and swag stuff for pre-registrants at about #130.
19:58:49 <stickster> #info we usually plan for a few extras for food and such, ~150.
19:59:01 <rbergeron> do we want to revisit that once we have a handle on how much cashola we have coming in? or how much teeshirts cost since I think nobody has investigated that yet :)
19:59:31 <stickster> rbergeron: Yes, we can do that.
19:59:46 <SMParrish> stickster: on site food was limited to pre-reg people but fudcon was open to all with a name badge right?
20:00:02 <stickster> SMParrish: There is absolutely no limit to attending the FUDCon event.
20:00:15 <stickster> You can show up the day of without any pre-registration, but you won't get anything other than in the door :-)
20:00:17 <rbergeron> right, but if we have breakfast on-site :)
20:00:39 <SMParrish> stickster: thats what I thought I remembered
20:00:42 <stickster> Food and events are limited to pre-registrants with name badges and whatever marking we use to show their "within the limit" status
20:01:30 <stickster> In my experience, we've never had a problem with people snarfing up all the food though.
20:01:44 * stickster needs to call time on this meeting but let's discuss this on list as needed
20:02:28 <rbergeron> sounds good.
20:02:29 <stickster> Remember folks, the list is there all week long -- we can get these questions asked/answered there so others can hear our conversation ;-)
20:02:29 <rbergeron> :)
20:02:53 <stickster> #agreed We'll continue food and pre-reg limit discussions on the list
20:03:09 <stickster> I'll close in 60 unless there's a catastrophic "must-address" issue remaining :-)
20:04:24 <stickster> #endmeeting