20:03:06 <stickster> #startmeeting FUDCon Tempe planning
20:03:06 <zodbot> Meeting started Wed Jan 26 20:03:06 2011 UTC.  The chair is stickster. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:03:06 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:03:09 * ianweller lurks
20:03:20 <stickster> #meetingname FUDCon Tempe planning
20:03:20 <zodbot> The meeting name has been set to 'fudcon_tempe_planning'
20:03:24 <stickster> #topic Roll call!
20:03:32 <stickster> #info Agenda https://fedorahosted.org/fudcon-planning/report/9
20:04:35 * stickster 
20:04:42 * stickster sees SMParrish alsoo
20:04:48 * SMParrish 
20:05:33 <rbergeron> okay here
20:05:39 <stickster> #link http://ur1.ca/30s6e <-- all open Tempe tickets
20:05:41 <stickster> Hi rbergeron!
20:05:45 <stickster> #chair SMParrish ianweller rbergeron
20:05:45 <zodbot> Current chairs: SMParrish ianweller rbergeron stickster
20:05:57 <stickster> #info Present: stickster SMParrish ianweller rbergeron
20:06:03 <stickster> #topic Ticket roundup time!
20:06:09 <stickster> Oh, wait.
20:06:10 <stickster> #undo
20:06:10 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x2b025e3c9550>
20:06:46 <stickster> #topic General Update for Those of Nervous Sensitivities or Frayed Constitutions
20:06:54 <stickster> #info We're doing GREAT.
20:06:56 <rbergeron> :)
20:07:59 <stickster> (1) FUDPub has fallen neatly into place. (2) We have a bigger, better meeting room and a nice Friday welcome reception lining up. (3) All appropriate ASU personnel seem to be on top of their various pieces.
20:08:10 <stickster> Anyone have general questions before we launch into ticket roundup?
20:08:58 <rbergeron> Why, yes, the weather IS fantastic.
20:09:01 <rbergeron> Thanks for asking!
20:09:06 <rbergeron> 74 and 75 degree highs!
20:09:11 <rbergeron> lows in the mid-40's!
20:09:16 <stickster> #info Weather in Tempe will be OUTSTANDING.
20:09:23 * rbergeron knocks on wood
20:09:42 <stickster> It can't be a lot worse than here in VA. 30s, rainy, ugly, grey, depressing.
20:10:15 <SMParrish> I am looking forward to some warm temps and blue sky
20:10:16 <rbergeron> my lows beat your highs :)
20:10:25 <stickster> :-) Anything else or should we forge ahead?
20:10:33 <rbergeron> Go for it.
20:10:53 <stickster> #topic Ticket roundup
20:11:03 <stickster> #link https://fedorahosted.org/fudcon-planning/report/9 <-- 'na-meeting' tickets
20:11:10 <stickster> I see a few missing here, but let's start with this :-)
20:11:29 <stickster> https://fedorahosted.org/fudcon-planning/ticket/102 (Provide bus information for Sheraton lodgers)
20:12:05 <stickster> I show that assigned to rrix, but I know he's somewhat tied up in Comm Arch meeting today. rbergeron, how shall we handle?
20:12:29 <rbergeron> stickster: I don't think it should be too difficult. I can probably squeeze it in tonight, even if it's totally ugly looking.
20:12:39 <rbergeron> We have the majority of the information, just not laid out nicely.
20:12:46 <rbergeron> I just want to make sure that folks at the secondary hotel
20:12:57 <rbergeron> (a) know that we've having a shindig in proimary hotel on friday, and that they have a way to get to it.
20:13:04 <rbergeron> and so they can come retrieve badges, etc.
20:13:46 <stickster> rbergeron: If you're going to take care of that sheet, how about I backstop you by emailing the people on the Sheraton list that information, and they can look for links on the wiki by Friday?
20:14:05 <rbergeron> stickster: that works.
20:14:13 <rbergeron> there are folks at the sheraton who are not on the "sponsored attendees" list.
20:14:18 <stickster> #action rbergeron reassign ticket #102 to herself
20:14:27 <rbergeron> But we can look them up on the sheraton website.
20:14:39 <rbergeron> With the login/password you should have.
20:14:52 <stickster> rbergeron: Oh, cool -- I'll look for that and come back to you for it if I don't have it.
20:14:57 <rbergeron> And I can resend if needed.
20:14:58 <rbergeron> exactly.
20:15:18 <stickster> #action stickster Look up Sheraton lodgers and email them en masse to look for info on wiki re: Friday night shindig and picking up badges.
20:15:21 <rbergeron> there is a handful of red hatters on there that aren't sponsored.
20:15:28 <stickster> OK
20:16:20 <stickster> #action rbergero Put together bus info sheet for Sheratonites
20:16:26 <stickster> Anything else on this one then?
20:16:57 <rbergeron> nada.
20:17:01 * rbergeron reassigned the ticket already
20:17:05 <stickster> Okey doke
20:17:12 <stickster> #topic Errata sheet
20:17:15 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/98
20:17:45 <stickster> #info stickster filled in errata information on the wiki
20:17:46 <stickster> #link https://fedoraproject.org/wiki/FUDCon:Tempe_2011_packet#Errata
20:17:51 <rbergeron> stickster: I just saw a bunch of backlog about ian doing something there?
20:18:01 <rbergeron> or maybe it was just wiki work?
20:18:07 <stickster> rbergeron: Yeah, it was just wiki work
20:18:55 <rbergeron> okay.
20:19:09 <rbergeron> I have it as my action to find someone to turn this into a printable sheet.
20:19:30 <rbergeron> Which I should do immediately...
20:19:41 <rbergeron> so I'll ask in this meeting if anyone is interested in doing that.
20:19:47 <stickster> rbergeron: Yeah, they will probably want to wait until tomorrow night or Friday morning to actually do it, so it may need to be someone on site
20:20:03 <rbergeron> stickster: yeah, because we'll need to print.
20:20:31 <stickster> rbergeron: Exactly. Just paste the bullet points to a document, and make, say, 200 copies. (However many packets we have.)
20:20:51 <rbergeron> stickster: I have plenty of help. The commarch team is at my disposal - I may have mchua and/or sebastian pick that up.
20:21:00 <rbergeron> I will confirm that with them tonight.
20:21:01 <stickster> rbergeron: That will be fantastic -- just email the list with the assignee
20:21:07 <stickster> and then you can reassign the ticket
20:21:26 <stickster> #action rbergeron Email the list with her assignee for errata sheets, and reassign ticket #98 to them
20:21:44 <stickster> Anything else on this one?
20:21:46 <stickster> Peanut gallery?
20:22:34 <stickster> #topic Coolers
20:22:36 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/101
20:22:50 <rbergeron> I am picking up the coolers.
20:22:54 <rbergeron> They are reserved.
20:22:55 <stickster> Heh, another Robyn item. This is getting boring! :-D I'm going to switch 'er up in a minute
20:23:07 <rbergeron> My MIL was like "But they're not brand new and sparkling, is that okay?"
20:23:11 <ianweller> hmm, maybe we should assign all of the items to stickster then ;)
20:23:16 <stickster> rbergeron: It's good to see we take priority over all their other cooler customers
20:23:20 <rbergeron> FYI: the coolers are well-loved, but not disgusting or anything.
20:23:23 <stickster> ianweller: Sure, if none of them need to get done
20:23:24 <rbergeron> And they work.
20:23:46 <stickster> #action rbergeron will pick these up
20:23:53 * stickster removes from agenda
20:24:26 <stickster> #topic Notify BYAC Security
20:24:29 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/103
20:24:52 <stickster> #info Our ASU contact has handled this for us, notifying the security office as well as in person
20:25:28 <stickster> #info ticket now CLOSED! :-)
20:25:46 <stickster> #topic Final announcement
20:25:48 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/108
20:25:59 <stickster> rbergeron: Hey, there you go, I'll take this one!
20:26:14 <stickster> SMParrish: ianweller: Give me some ideas for things you think people may not yet know well enough.
20:26:15 <rbergeron> THANK YOU!
20:26:30 <stickster> YOU ARE SO WELCOME! :-) really.
20:26:51 <ianweller> stickster: ok
20:27:24 <rbergeron> stickster: I just pinged suehle about her plans for osdc stuff - if she wants us to include that in any email we send out, etc.
20:27:34 <rbergeron> i pinged her on irc - she's on the phone ordering cake atm
20:27:48 <ianweller> stickster: all i see is good things. i can't think of any more good things to add.
20:27:59 <stickster> rbergeron: Understood, I'll wait to send something out until tonight in any case
20:28:05 <SMParrish> I can't think of anything, looks like all bases are covered
20:28:14 <stickster> We have a lot of info on the wiki -- how about
20:28:18 <stickster> * link to the packing list
20:28:29 <stickster> * reminder about move of hospitality suite -> Meeting Room B
20:28:34 <stickster> (not that it should be hard to find) :-)
20:28:39 <rbergeron> * Phone numbers for shuttle pickup and/or info that there is a phone to call
20:28:44 <rbergeron> * addresses of hotels?
20:28:50 <stickster> rbergeron: Yes! Thanks! (on both counts)
20:28:58 <rbergeron> We are in CDN 60?
20:29:03 <rbergeron> Here's a link to a map!
20:29:19 <rbergeron> that shouldn't be a question mark btw
20:29:22 <rbergeron> :)
20:29:29 <stickster> rbergeron: Or maybe at that level of granularity, we let people know "There are errata, here they are: <link>"
20:29:35 <rbergeron> * possible OSDC announcement
20:30:09 <rbergeron> Well - I'm mostly thinking for people who may be staying at, say, another alternate hotel.
20:30:14 <rbergeron> Well, no, i'm thinking for everyone.
20:30:24 <smooge> so we ready to do this again for 2012?
20:30:25 <rbergeron> I think if we have other errata like that to cover - they'll find out.
20:30:36 <rbergeron> But - i think it's important to highlight the FIRST PLACE we start at.
20:30:47 <rbergeron> JUST IN CASE they are wiki-blind, or printed it 3 weeks ago, or whatever.
20:30:47 <SMParrish> rbergeron: will hospitality suite be available friday afternoon
20:30:51 <rbergeron> I mean, we can't cover everything.
20:30:55 <rbergeron> smparrish: I don't htink so.
20:31:00 <rbergeron> But the lobby in the hotel is HUUUUUUUGE
20:31:34 <stickster> SMParrish: rbergeron: It will be available then I believe -- IIRC we have it reserved all day.
20:31:52 <stickster> rbergeron: Great point, re: first things first. Start with hotel, move on from there.
20:31:57 <stickster> Er, packing, then hotel.
20:32:41 <stickster> SMParrish: The Meeting Room B should be ready by 4:30 according to our contract
20:32:56 <stickster> #info Meeting Room B should be ready by 4:30 according to contract
20:33:10 <SMParrish> stickster: Ok, when I get there do you want me to setup a wifi router in it
20:33:19 <stickster> #action stickster to write final hoopty-doo announcement based on bullets in these meeting minutes
20:33:46 <stickster> SMParrish: From what I hear wifi in the hotel is pretty good, but of course we'll see with 20, 30, 50+ people hitting it.
20:34:26 <SMParrish> stickster: I hope so, we can bring most to their knees
20:34:30 <stickster> Let's finish with the last of these tickets and then we can get to other stuff
20:34:39 <rbergeron> stickster, suehle: osdc note in the final announcement mail?
20:34:50 <stickster> Hi suehle!
20:34:59 <suehle> Hallo!
20:35:03 <suehle> Ready for Fringe? ;-)
20:35:17 <rbergeron> who isn't. i mean besides me :)
20:35:20 <stickster> Yeah, before we leave this ticket... suehle, what would you like me to include in a "final prep announcement" for FUDCon attendees regarding Friday night?
20:35:24 <stickster> Other than Fringe :-D
20:36:21 <suehle> Something like... It's opensource.com's first anniversary! Friday night we'll be celebrating with cake, beer, and t-shirts as well as liveblogging your open source stories on the site.
20:36:23 <rbergeron> Please join us an osdc one-year anniversary celebration in Meeting Room whatever for drinks, pizza, and more, from 6-9, and join in for board games with your fellow fedora contributors
20:36:27 <rbergeron> ?
20:36:30 <rbergeron> Or that.
20:36:48 <suehle> Yeah, what she and I said. :)
20:36:49 <ianweller> oh good, Meeting Room Whatever
20:36:55 <stickster> suehle: rbergeron: Will do. Just wanted to make sure it was OK to let that fly.
20:36:56 <ianweller> ;)
20:36:59 <rbergeron> We should throw in the bit about the board games as well, i kind of think, since folks at the sheraton may not have scrolled down to "activities" and seen tom's note.
20:36:59 <suehle> Won't you be surprised to find out that's the actual name?
20:37:07 <rbergeron> DUN DUN DUNNNNNNNNNNNNNNNNNNNNNNNN
20:37:16 <suehle> "9 p.m., Fringe with Mo and Ruth"
20:37:25 <suehle> 9 p.m.? When does it air there? Do you people have time? Watches?
20:37:36 <stickster> We moved out of Meeting Room A, "Pffffft"
20:37:52 <rbergeron> I don't know.
20:37:54 <suehle> Cake pending AJ
20:37:56 <stickster> OK, moving on :-D
20:38:04 <suehle> AJ's taking my order. I've been on hold for 3 minutes
20:38:08 <stickster> #topic Shuttle for Sheraton folks
20:38:10 <stickster> #link https://fedorahosted.org/fudcon-planning/ticket/106
20:38:18 <rbergeron> i'm talking with Jacqueline today
20:38:22 <rbergeron> like... yeah
20:38:24 <rbergeron> after this meeting
20:38:39 <stickster> So the idea is that they might be able to bring people to CDN on Saturday morning?
20:38:45 <rbergeron> Yeah.
20:38:46 <stickster> Or is it more than that
20:38:50 <rbergeron> And brickyard on Sat.
20:38:56 <rbergeron> and Sun.
20:38:58 <rbergeron> No, it's just that.
20:39:11 <rbergeron> Pick a time, make sure they can do that.
20:39:22 <rbergeron> And let those folks know that if they want to avoid walking or public transport, this is the way to go, so show up.
20:40:04 <stickster> ok rbergeron, should I note you're taking care of this and will include it on the bus sheet for Sheratonites?
20:40:10 <rbergeron> Yes.
20:41:09 <stickster> #action rbergeron Make arrangements for Sheraton shuttle, if possible, and include info on bus sheet to be distributed to Sheraton lodgers (q.v. above).
20:41:42 <stickster> Anything else on this one?
20:41:46 <rbergeron> no.
20:41:57 <stickster> woowoo!!!
20:42:18 <stickster> #topic All open tickets: http://ur1.ca/30s6e
20:42:33 <stickster> rbergeron: Can I close #63? (obtain liquor permit)
20:42:59 <rbergeron> yes.
20:43:12 <stickster> Done
20:43:23 <rbergeron> sorry, i was putting more soda in the fridge because the last person who got one out didn't put more in.
20:43:26 * rbergeron throws a rock at sdake
20:43:32 <stickster> Heh
20:43:46 <stickster> rbergeron: Did you and Catering figure out a time for Sunday breakfast delivery?
20:44:17 <rbergeron> I am picking up the breakfast sunday at 8am.
20:44:20 <rbergeron> It's a takeaway thing.
20:44:24 <rbergeron> I WILL NEED HELPORZ
20:45:04 <SMParrish> I can help :)
20:45:07 <stickster> rbergeron: OK, we will find them for you. I believe between the spevan, herlo, lcafiero, and other folks we can get everything to the event w/o a problem. The building should be unlocked before 8:30
20:45:20 <stickster> #action stickster will make sure building people open it up by NLT 8:15am
20:46:19 <stickster> #info stickster also received confirmation on bldg. personnel being around to open and close everything properly today, so all looks to be in good shape!
20:46:48 <stickster> rbergeron: I don't see anything else on this list that strikes me as unexpected or not under complete control.
20:47:03 <rbergeron> yup.
20:47:09 <stickster> So then...
20:47:12 <rbergeron> stickster: we also have the smoogemobile
20:47:34 <stickster> #agreed SMParrish and smooge, among many others, will be able to help ferry breakfast and other things as needed
20:47:42 <stickster> So that brings us to...
20:47:47 <stickster> #topic All other business (AOB)
20:48:04 <stickster> Have at it! What is on your mind? Any lingering doubts, concerns, worries, kudos?
20:48:31 <smooge> where am I to take it?
20:48:38 <SMParrish> Do we have someone to open FUDCon?  And are we handling the barcamp proposals/voting as in years past
20:48:39 <stickster> smooge: TO YOUR LAIR
20:48:40 <rbergeron> stickster: I'm dropping you a mail with the names of folks at secondary hotel
20:48:45 <rbergeron> plus people @ secondary hotel who aren't on that list
20:48:54 <stickster> smooge: No worries, we're talking about Sunday morning, there's time to work it all out :-)
20:49:03 <stickster> rbergeron: Fantastic
20:49:15 <stickster> That will make it way easy for me to email them, thanks
20:49:39 <rbergeron> cool
20:49:43 <stickster> #info stickster is going to once again call the hotel to find about this darned airport shuttle
20:50:07 <stickster> SMParrish: Yes, Max will be opening the proceedings
20:50:21 <stickster> SMParrish: And we are going to have barcamp proposals and voting, but pitches will be time limited to 15-20 seconds
20:50:24 <smooge> will there be bacon and jellies?
20:51:07 <stickster> SMParrish: We've allotted at least 90 minutes for morning stuff (can go as much as 105-110 without us getting behind schedule)
20:51:44 <stickster> I think we'll be in good shape. And AFAIC we WILL start on time promptly at 0900
20:52:23 <stickster> #info We'll remind anyone who checks in on Friday night (and in a general sort of way at the OSDC event) that we'll start promptly at 0900 Saturday
20:52:25 <SMParrish> stickster: Ok, want me to take care of getting the voting wall setup with the proposals
20:52:41 <stickster> SMParrish: Sure, that would be great!
20:52:55 <stickster> I think ianweller said he would do his usual inscribing of the final schedule to the wiki
20:53:15 <stickster> SMParrish: This year we want to make sure the speakers themselves work out the schedule, instead of just a couple people we'll let the crowd do it
20:53:33 <stickster> it seemed that might fail last time and I think gdk chided us for not making it more crowdy
20:53:50 <SMParrish> stickster:  Ok
20:54:55 <stickster> Just meaning... we'll facilitate, but we'll simply be stewards and timekeepers
20:55:24 <SMParrish> stickster: sounds good.
20:55:41 <stickster> #info SMParrish will coordinate the voting wall
20:55:46 <stickster> #info ianweller will inscribe the final schedule
20:55:55 <stickster> #info The crowd will work out the in-between stuff
20:56:10 <stickster> <eof/>
20:56:20 <stickster> What else is on people's minds?
20:56:34 <rbergeron> georgia
20:56:47 <SMParrish> lol
20:57:06 <stickster> You
20:57:09 <stickster> (for some value of "you"
20:57:10 <stickster> )
20:57:26 <SMParrish> stickster: we should still have all the FUDcon_room channels and Ian and myself are still ops
20:57:33 <rbergeron> stickster: wait, what song are you thinking of?
20:57:40 * rbergeron has george harrison stuck in her head
20:57:41 <stickster> rbergeron: "You Were Always On My Mind"
20:57:48 <rbergeron> ahhhh.
20:57:54 <rbergeron> Wow.
20:58:00 * rbergeron gets a block of cheese out of her fridge
20:58:06 * nb hopes the channels are used a lot so those of us not at fudcon can observe
20:58:26 <rbergeron> observe / participate ;)
20:58:33 <nb> yeah :)
20:59:17 <stickster> SMParrish: Do you want to add that to the wiki? I would link from the schedule table headers here: https://fedoraproject.org/wiki/FUDCon:Tempe_2011_Sessions
20:59:38 <stickster> Whoever's in that room can click that room's location to bring up the room
20:59:43 <SMParrish> stickster: Yes I'll add it
20:59:51 <stickster> SMParrish: There's a "fpchat" Template you can use: {{fpchat|#some_room}}
21:00:00 <rbergeron> stickster: hotel list is in your inbox
21:00:04 <stickster> Thanks rbergeron
21:00:12 <rbergeron> err, name list.
21:00:15 <rbergeron> unless i already told you that.
21:00:17 <rbergeron> :D
21:00:20 <stickster> We're at the top of the hour. Anything else, or shall we adjourn?
21:00:26 <rbergeron> adjourn!
21:00:29 <rbergeron> SEE U FRIDAY
21:00:52 <stickster> OK then -- thanks for coming everyone!
21:00:54 <stickster> #endmeeting