15:07:03 #startmeeting 15:07:03 Meeting started Mon Apr 19 15:07:03 2010 UTC. The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:07:05 Useful Commands: #action #agreed #halp #info #idea #link #topic. 15:07:18 #meetingname Summer Coding & POSSE recruiting 15:07:18 The meeting name has been set to 'summer_coding_&_posse_recruiting' 15:07:21 #chair quaid 15:07:22 Current chairs: mchua quaid 15:07:59 quaid: The thing I need to walk away from here from is a solid recruitment plan for POSSE CA attendees 15:08:19 so we can roll it as soon as we have a date 15:08:34 tell me what are the elements in a recruiting plan, so far 15:08:39 quaid: but I'd like to find ways to amplify/dovetail/other-amusing-verb the stuff you're doing for Summer Coding recruitment so I can push that where I push POSSE as well, 'cause you've got non-uni audiences to talk to also 15:08:43 * mchua nods 15:08:58 quaid: well, we've got a site and a way to apply, right now we're trying to get people to apply. 15:09:06 quaid: we have a template letter... 15:09:07 wait 15:09:09 * ctyler waves 15:09:17 #info element of recruiting plan: a website with a way to apply to POSSE 15:09:36 #info element of recruting plan: POSSE info letter for copy-pasting into emails to potential attendees 15:09:47 hey ctyler! 15:09:52 * mchua grabbing that link 15:10:06 http://teachingopensource.org/index.php/POSSE#Apply_to_an_upcoming_POSSE 15:10:11 #link http://teachingopensource.org/index.php/HOWTO_plan_a_POSSE#POSSE_announcement_email 15:10:20 #link http://teachingopensource.org/index.php/POSSE#Apply_to_an_upcoming_POSSE 15:10:23 thanks chris! 15:10:57 #info element of recruiting plan: suggestions for where and how to push that message - individually to faculty you know, via ACM/IEEE/professional society mailing lists, via departmental mailing lists, department chairs 15:11:16 quaid: I'm... not sure what else would be on that list (I'm not sure what elements recruiting plans usually have) 15:11:20 I'm not sure about value of spreading Summer Coding in the same frosting. 15:11:42 get faculty you know to push it to their department lists. 15:11:48 +1 15:11:52 #info element of recruiting plan: POSSE info session, which so far only Mel has done, only once at RIT, and which isn't documented in a reproducible way 15:11:55 so we need: 15:11:58 * a single URL 15:12:00 #action mchua make POSSE info session reproducible 15:12:05 quaid: agreed, two messages in two separate messages 15:12:06 * a paragraph 15:12:28 #action next year make plans to do a big recruitment push at SIGCSE 15:12:39 * a list of schools and people to try talking with 15:12:55 * the page should list criteria, e.g. community college teachers ok? etc. 15:13:23 quaid: well, I could see it as an either/or. want to try this TOS thing? you have two options - POSSE and Summer Coding. Because it seems like profs know how to supervise student projects, esp. if the tech mentorship comes from elsewhere. 15:13:56 I'm concerned about the firehose of students if we don't have the sponsoring 15:14:09 quaid: a single URL and paragraph for... POSSE recruitment? I thought that was http://teachingopensource.org/index.php/HOWTO_plan_a_POSSE#POSSE_announcement_email but I may be mishearing. 15:14:30 I'm just listing, not saying we don't have it :) 15:14:35 quaid: oh :) 15:15:02 quaid: sponsorship can come from schools, too. "want your students to work with our community? we've got a mentorship structure, *you* support the student" 15:15:13 quaid: some schools have summer grants, etc. for student research/projects 15:15:25 quaid: some profs can grant the student credit, which some students will take in lieu of $ 15:15:37 http://teachingopensource.org/index.php/HOWTO_plan_a_POSSE#Outreach_to_local_schools -- is that the section we are working on right now, in a sense? 15:15:44 quaid: some schools can offer housing... basically, we say "school, it is up to you to compensate your students in some way that is enough for them to work on this." 15:15:57 mchua: I figured we were too late for that this summer 15:16:03 quaid: yep, that's the section 15:16:04 but if we can say that, sure 15:16:28 quaid: you never know if you don't ask :) I wouldn't have brought it up myself, except that jadudm did 15:16:32 it's late, but maybe not too late 15:16:50 ok cool 15:17:16 we might only get one or two bites, but that's not bad for a first run. 15:17:17 so we need a new FSC page section on that,perhaps 15:18:01 "Your words are your own, duh." 15:18:03 quaid: yeah, I see the problem as "compensate the student sufficiently that they can free their summer time to work on $project" 15:18:09 hmm, wonder if skvidal put that disclaimer there? 15:18:11 quaid: on the part of the schools/sponsors, I mean 15:18:32 quaid: and "make sure the student has the resources/support needed to make good use of that cleared time" as FSC's job 15:18:38 quaid: where? 15:19:05 sorry, I was in the wrong channel on that last comment :) 15:19:32 * mchua grins 15:23:37 quaid: so, POSSE-wise - did you/alolita have a list of schools in mind to target? 15:23:58 I reckon you'd be better at making that list than I would be - I'd just search for local schools online with no further context 15:24:03 but I can do that if needed 15:24:25 quaid: and once you have the list of schools to target, do you have a way to reach them, and a message to send (that email template)? 15:24:54 we don't have a list yet, just mentally I reckn 15:25:18 quaid: once we line all those things up, I'd like to get Alolita to run point on recruitment for this specific POSSE, if we can contact her. 15:25:23 for reach, it depends -- for me,mainly cold calls but I'll look around -- dig through that business card pile 15:25:26 * mchua nods 15:25:58 should we start a schools list? 15:26:09 #link http://teachingopensource.org/index.php/POSSE_California_CS 15:26:10 there? 15:26:28 or on a more processy scratch page, yeah 15:26:39 quaid: http://teachingopensource.org/index.php/POSSE_California_CS_Planning 15:26:40 ah, planning page! 15:26:46 * mchua makes a section 15:27:18 quaid: http://teachingopensource.org/index.php/POSSE_California_CS_Planning#Schools_to_recruit_at 15:27:43 quaid: that's literally all I know of there (my brother and a few friends are at Stanford, and I know Sameer Verma at SFSU, so I can ping those) 15:27:51 * mchua is not very well-versed in the bay area 15:30:10 quaid: I'm emailing alolita (and you) a quick update on what we're doing right now as you type there 15:31:19 quaid: sent 15:31:41 quaid: other than that, and pinging the people we know about POSSE CA, is there anything you and I can do on recruitment for that POSSE? 15:31:49 quaid: er, after we get a date from Alolita? 15:32:05 well, I am all bloggy 15:32:11 quaid: yes you are :) 15:32:16 and I think sending out our message to LUGs, etc. 15:32:28 the various UGs in the Yay Area are well connected. 15:32:41 quaid: I wonder if there's a drop-dead date we need to have for "we need a date by $date or no POSSE" and "we need 5 attendees by $date or no POSSE" 15:32:45 * mchua nods 15:32:47 yay LUGs! 15:32:49 so where I might not bother with that approach elsewhere, it's worth it here. 15:33:05 Do you really call it the Yay Area? :) 15:33:07 yes, we need both of those hard dates. 15:33:09 (If so, that's *awesome*) 15:33:23 yep, that's the hip hop term for it 15:33:30 that. is awesome. 15:33:31 okay. 15:33:44 quaid: strawman - first date end of this Thursday, 4/22 (gives us a day to start pushing) 15:34:02 quaid: second date end of monday may 10th 15:34:08 * quaid goes out to ghost ride the whip, wearing his stunna shades, all over the Yay Area 15:34:20 * mchua blinks 15:34:24 back! 15:34:26 * mchua will ask for a translation of that sentence in july 15:34:48 * quaid wonders if ghost riding his bicycle counts... 15:34:55 ok, so ... 15:35:03 how much time do we want to give us to get our word? 15:35:26 10 May is 2+ weeks 15:35:36 yeah 15:35:52 if we don't have 5 by then or know we have them, we are in risk of being alone out here. 15:36:36 #agreed date-setting deadline for POSSE CA is Thursday 4/22 at 7pm PST 15:36:51 #agreed minimum registration deadline (5 confirmed attendees) for POSSE CA is Monday 4/10 at 7pm PST 15:37:04 * mchua will relay to Alolita 15:37:35 #action mchua add these dates/requirements to the POSSE planning approval process when we revisit program design for the next round 15:37:40 We are... learning things this year. A lot of them. 15:37:44 Which is good. 15:37:57 This year is all about making POSSE reproducible (last year was about proving that it could exist). 15:38:07 so if we only get a few reproductions, that's *ok* 15:40:15 quaid: Anything else, or should I let you finish filling out that list o' schools, tell Alolita of the two dates we just set, and... wait for Thursday and a date? 15:41:39 yes 15:41:41 alternately ... 15:41:49 we could make thursday the day to set a date 15:41:53 and set one regardless 15:42:01 then make one of our tasks the finding of space? 15:42:30 how important is the model of a school supplying free space? 15:42:46 quaid: Not at all. 15:42:55 quaid: we need a room with chairs, tables, and wifi that we can leave things in overnight for a week 15:43:06 right 15:43:21 quaid: oh, and a projector and {white, black} boards 15:43:28 finding that for X date may be easier than getting a pledge. 15:43:30 movable chairs and tables, not lectuer-hall 15:43:32 * mchua nods 15:43:54 Sorry, I should have realized earlier that we oughtn't to block on a single campus 15:44:06 We were waiting for the CMU SV prof scheduling our space to get back from overseas 15:44:10 but that was something like a month ago 15:44:11 unless it's important 15:44:17 which it isn't here,I think 15:44:28 let's give us 'til Thursday to settle that, then 15:44:50 are we prepared to rent space? 15:44:59 quaid: Yes. Let me check our budget numbers. 15:45:12 http://teachingopensource.org/index.php/POSSE_California_CS_Planning#Schools_to_recruit_at 15:45:17 quaid: we have about $2k left 15:45:21 assuming those numbers are accurate 15:47:09 quaid: I do not know what sort of space we'd get, nor how much it would likely cost 15:47:33 #link http://teachingopensource.org/index.php/HOWTO_plan_a_POSSE#Find_space 15:47:37 quaid: but reqs are ^^ 15:48:50 #idea set a date and rent space if CMU SV does not commit a date by Thursday 15:49:48 quaid: our current date is july 5-9; the secondary one proposed is the following week, 12-16. do you have a preference for one over the other, or does only #1 work for you, etc? 15:50:23 * mchua can make either, assuming our team doesn't have stuff going on the second week 15:54:33 quaid: I gotta jet and take care of some other emails/POSSE/meetings/yay - you've got chair magicness, so close the meeting anytime ;) 15:54:41 * mchua should spot this window relatively quickly if you ping, though 15:54:44 * mchua out 15:54:44 thanks quaid! 16:02:29 mchua: it feels to me that 12 to 16 is too close to the following week 16:02:42 I really cannot disappear for two straight weeks 16:03:13 I get that we probably won't have a team meeting that week, s'ok 16:03:45 quaid: aye, so if we have to set a date ourselves we'll do it for 5-9. 16:03:45 quaid: I may then just... hang out in California somewhere for a week so as to not fly back and forth for oscon 16:03:49 work from, uh, hotel room or... something 16:04:03 or a couch if I can find one, some friends may be working there for the summer. 16:13:12 quaid: ok, I'm going to #endmeeting now 16:13:15 thanks, Karsten! 16:13:16 #endmeeting