#fudcon-planning Meeting
Meeting started by stickster at 21:02:10 UTC
(full logs).
Meeting summary
- Roll call! (stickster, 21:02:27)
- https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_Planning_meetings#this_week.27s_agenda
(stickster,
21:03:58)
- http://meetbot.fedoraproject.org/fudcon-planning/2009-11-27/fudcon-planning.2009-11-27-20.27.html
(stickster,
21:04:52)
- https://fedorahosted.org/marketing-team/report/9
(stickster,
21:05:12)
- hotel status update (stickster, 21:06:43)
- ACTION: move Mo into
Diana + Mel's room, cancel extra room (now-empty) (mchua,
21:18:26)
- ACTION: mchua and
stickster to finalize arrangements between Brian Pepple/Luya
T. (stickster,
21:22:21)
- stickster arriving at hotel 1700-1730 local
time (stickster,
21:25:59)
- ACTION: mchua &
stickster - check with hotel to see if room keys can be carded for
access to the hack suite in addition to a regular room (stickster,
21:26:45)
- SMParrish, gregdek, dgilmore arriving hotel
~1530 (stickster,
21:27:52)
- talk tracks, presets (stickster, 21:28:25)
- ACTION: ctyler Blog
about breakfast vouchers at check-in (stickster,
21:29:22)
- All user track sessions have instructors,
YAY! (stickster,
21:29:44)
- Schedule user track classes for two (2) 30-40
person rooms, change if needed on Saturday morning based on largest
expected attendance (stickster,
21:35:41)
- Pre-set the three highest-tallied sessions of
the ones Andrew listed, and guarantee them space; the others to
compete normally. (stickster,
21:38:10)
- 5 hours * 6 rooms = 30 slots, ~40 talks
(stickster,
21:40:46)
- AGREED: Acceptable
level of talk co-opetition (stickster,
21:41:56)
- Lunches (stickster, 21:44:27)
- Sunday pizza will be self-funded by
attendees (stickster,
21:45:55)
- Monday lunch is easy-peasy thanks to cafeteria
and food court (stickster,
21:49:33)
- AOB (stickster, 21:49:38)
- setup (stickster, 21:56:58)
- AGREED: Encourage
people to use wired where possible (stickster,
21:57:18)
- budget stuff (stickster, 22:00:00)
- Current buffer = $119.40; if we get Brian or
Luya to room with Rex and pick up half, that's $319.40; Mo tripling
with Mel+Diana makes $719.40 minus cot charge. (stickster,
22:00:48)
- Hotel taxes: 15% of $5800 as written, $5600
minus half the Rex/Aaron room, $5200 minus Mo's room... that's...
$870, $840, and $780 respectively. So it looks like we'll be going
somewhere between $100-$300 over our original budget. (stickster,
22:01:02)
- https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget
(stickster,
22:05:59)
- ACTION: mchua &
stickster - Make reservation for bus driver, 2 nights only, Dec. 4
and Dec. 7 (stickster,
22:07:19)
- ACTION: mchua &
stickster - correction: Transfer Mo's room to use for driver!
(stickster,
22:08:13)
- ACTION: stickster
Saturday morning between 10:45-11:00, brief the "halfsies" folks to
make sure everyone understands how we'll handle paying for those
rooms, and there are no surprises (stickster,
22:14:45)
- ACTION: stickster
Send another email around to internal F-Eng folks to remind them
about tight budget and that we aren't picking up extra stuff
(stickster,
22:15:23)
- AGREED: Final "idiot
check" meeting on Thursday, 2009-12-03, UTC 2100 (stickster,
22:17:09)
- AGREED: ADDENDUM:
Final "idiot check" meeting on Thursday, 2009-12-03, UTC 2100 -- IRC
Freenode, #fudcon-planning (stickster,
22:17:32)
- setup, redux (stickster, 22:19:48)
- ACTION: mchua Set up
breakfast time to allow 8:00 hotel departure on Saturday, arrive at
S@Y at 8:30 (stickster,
22:27:35)
- ACTION: stickster to
start task list on logistics page (stickster,
22:27:58)
- https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Morning_setup
(stickster,
22:29:51)
- ACTION: stickster
& mchua to call hotel ~10am (stickster,
22:35:00)
Meeting ended at 22:35:12 UTC
(full logs).
Action items
- move Mo into Diana + Mel's room, cancel extra room (now-empty)
- mchua and stickster to finalize arrangements between Brian Pepple/Luya T.
- mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room
- ctyler Blog about breakfast vouchers at check-in
- mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7
- mchua & stickster - correction: Transfer Mo's room to use for driver!
- stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises
- stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff
- mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30
- stickster to start task list on logistics page
- stickster & mchua to call hotel ~10am
Action items, by person
- ctyler
- ctyler Blog about breakfast vouchers at check-in
- mchua
- mchua and stickster to finalize arrangements between Brian Pepple/Luya T.
- mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room
- mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7
- mchua & stickster - correction: Transfer Mo's room to use for driver!
- mchua Set up breakfast time to allow 8:00 hotel departure on Saturday, arrive at S@Y at 8:30
- stickster & mchua to call hotel ~10am
- stickster
- mchua and stickster to finalize arrangements between Brian Pepple/Luya T.
- mchua & stickster - check with hotel to see if room keys can be carded for access to the hack suite in addition to a regular room
- mchua & stickster - Make reservation for bus driver, 2 nights only, Dec. 4 and Dec. 7
- mchua & stickster - correction: Transfer Mo's room to use for driver!
- stickster Saturday morning between 10:45-11:00, brief the "halfsies" folks to make sure everyone understands how we'll handle paying for those rooms, and there are no surprises
- stickster Send another email around to internal F-Eng folks to remind them about tight budget and that we aren't picking up extra stuff
- stickster to start task list on logistics page
- stickster & mchua to call hotel ~10am
People present (lines said)
- stickster (236)
- ctyler (86)
- mchua (81)
- SMParrish_mobile (25)
- loupgaroublond (16)
- overholt (9)
- heffer (8)
- zodbot (4)
- mizmo (4)
- ianweller (1)
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